GEM

Airports Authority Of India IT Equipment Tender 2025 – All-in-One PCs, Line Interactive UPS with AVR, High End Laptop, Printers & MFM

Q: How to bid for Airports Authority of India IT equipment tender 2025?

Bidders must submit the EMD of ₹340,524, provide audited turnover for the last 3 years, and attach OEM authorizations for each device category. Include GST details, PAN, and technical bid documents detailing RAM, storage, UPS specs, and printer duty cycles. Ensure compliance with option clause and delivery terms.

Q: What documents are required for the AAI IT equipment procurement bid 2025?

Required documents include GST registration, PAN, audited financial statements or CA certificates, experience certificates for prior similar supply, EMD proof of ₹340,524, OEM authorizations, technical bid, and device specifications showing RAM, storage, CPU, display, printer speeds, and UPS ratings.

Q: What are the technical standards referenced for printers and UPS in this tender?

Printers must meet ISO/IEC 24734 print-speed metrics for A4/A3 and duplex printing, with supported paper sizes and feeder configurations; UPS must meet AVR voltage regulation standards and backing time requirements, with warranties clearly stated for UPS and batteries.

Q: When is the delivery deadline and how are quantity variations handled?

Delivery terms allow up to 25% increase/decrease in quantity at contract time; delivery period starts from last delivery order date; extended time follows a calculated formula with a minimum 30 days, subject to original delivery period and ATC terms.

Q: What is the EMD amount for the Airports Authority of India IT bid 2025?

The EMD amount is ₹340,524. Submit via online payment or demand draft as per ATC; ensure EMD documents are included with the bid submission to avoid rejection.

Q: Which devices are included under the AAI IT equipment procurement 2025?

The procurement covers **All-in-One PCs**, **Line Interactive UPS with AVR**, **High End Laptop/Notebook**, **Printers**, and **Multifunction Machines (MFM)** with related accessories, warranties, and OEM approvals for each device category.

Q: What turnover evidence is acceptable for eligibility in this tender?

Acceptable turnover evidence includes certified Audited Balance Sheets for the last 3 financial years, or CA/Cost Accountant certificates detailing turnover figures; if the bidder is younger than 3 years, turnover is calculated from post-incorporation years.

Q: How will GST be treated for this procurement in the bid?

GST will be reimbursed at actuals or the applicable rate, whichever is lower, limited to the quoted GST percentage; ensure GST registration and appropriate tax classifications are included in the bid.

Posted

21 Oct 2025, 04:11 pm

Deadline

11 Nov 2025, 05:00 pm

EMD

₹3,40,524

Value

₹1,70,26,184

Location

VISAKHAPATNAM , ANDHRA PRADESH

Progress

Issue21 Oct 2025, 04:11 pm

AwardPending

Explore all 4 tabs to view complete tender details

Quantity

199

Categories 3

LAPTOP UPS MACHINE

Tender Overview

Airports Authority Of India invites bids for a comprehensive IT equipment package including All-in-One PCs, Line Interactive UPS with AVR, High End Laptop / Notebook, Printers, and Multifunction Machines (MFM). Estimated value: ₹17,026,184 with an EMD ₹340,524. Scope covers multiple device types, broad connectivity and printing capabilities, with unified procurement for airport IT infrastructure. Location not specified; tender targets modernizing existing stores and workstations with standardized, OEM-aligned hardware. Unique aspects include multi-category IT deployment under a single procurement umbrella, ensuring compatibility and easier maintenance across devices. This tender emphasizes up-to-date hardware and robust warranty, with option clauses enabling quantity adjustments up to 25% during contract execution.

Technical Specifications & Requirements

Product categories: All-in-One PCs, Line Interactive UPS with AVR, High End Laptop/Notebook, Printers, Multifunction Machines (MFM)
UPS features: AVR voltage regulation, Line Interactive topology, specified battery backup time, and warranty for UPS and batteries
Computing specs (typical): RAM size (GB), Storage capacity (GB), Display size (inches), Processor numbers (Base & Higher), Operating System preloaded with certification
Printing specs: Paper size, print speed per ISO/IEC 24734 (A4/A3, mono/color), auto duplexing, feeder/tray configurations
Connectivity: Network and USB interfaces, original document feeder, and main paper tray counts for printers
Warranty/Support: Warranty terms for devices, and battery warranty from delivery date
Compliance: Fabrication and testing terms, OEM authorizations where applicable

Terms, Conditions & Eligibility

EMD: ₹340,524 (payment method and submission details to be as per ATC)
Turnover: Minimum average annual turnover as indicated in bid document; audited balance sheets or CA/CMA certificate required
Delivery: Option clause allows quantity variation up to 25% and delivery time adjustments; base delivery timeline to be as per contract
Obsolescence: Offered products must have at least 5 years residual market life
Documents: GST, PAN, experience certificates, financial statements, EMD proof, OEM authorizations, technical bid documents
GST: Reimbursement as actuals or per applicable rates, capped per quoted GST%
Legal: Bidder not under liquidation or bankruptcy; offer subject to ATC and corrigendum
Security: Compliance with government security policies for data storage and hard disk handling

Key Specifications

- All-in-One PC with specified RAM, storage, display, and preloaded OS with certification
- Line Interactive UPS with AVR: voltage regulation performance, rated output, inverter efficiency, minimum battery backup time
- Laptop/Notebook: minimum RAM and storage, processor numbers, display size, battery life
- Printer & MFM: print speed per ISO/IEC 24734 for A4/A3, mono/color, auto duplexing, paper handling capabilities
- Warranty: standard device warranty; separate warranty for UPS battery
- Connectivity: required interfaces and feeder/tray configurations; original document feeder for scanners as applicable
- Certification/Standards: list of required certifications and OEM authorizations

Terms & Conditions

EMD amount: ₹340,524; bid submission must include EMD proof
Turnover requirement: minimum average turnover as per bid document with audited certificates
Delivery terms allow up to 25% quantity variation during contract and currency; delivery timeline adjustments apply
Product life: offerings must have at least 5 years residual market life
GST reimbursement as actuals or per applicable rates; bidder bears GST planning
Bidder must not be under liquidation or bankruptcy; ensure all registrations and certificates are current

Important Clauses

Payment Terms

EMD submitted; payment terms to be as per ATC; GST reimbursement as actuals or as per applicable rates

Delivery Schedule

Option to increase/decrease quantity by 25%; delivery period linked to last delivery order date; extended period rules apply

Penalties/Liquidated Damages

Liquidated damages and penalties will be defined in ATC; ensure compliance with delivery timelines

Bidder Eligibility

Minimum average turnover as per bid document; provide audited financials for last 3 years
Not under liquidation or bankruptcy; provide undertaking
Provide OEM authorization for proposed brands; ensure non-obsolete products with 5-year market life

Technical Specifications 7 Items

Item #1 Details

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Category	Specification	Requirement
Description	Description of store	All in One Personal Computers consist of a Mouse, Keyboard, Display with Web camera, inbuilt/integrated microphone array and speakers, an internal CPU with connection cables and power adapter with 1 year standard warranty
Description	Processor Number	Intel Core i7-14700, Intel Core i9-13900T, Intel Core i9-13900, Intel Core Ultra 5-235, Intel Core Ultra 7-265, Intel Core Ultra 9 285 Or higher
Input Devices	Mouse Connectivity	Wireless Or higher
Input Devices	Keyboard Connectivity	Wireless Or higher
Operating System	Operating System (Factory Preloaded with Certification)	Windows 11 Professional
Memory	Type of RAM	DDR5 Or higher
Memory	RAM Size (GB)	16
Storage	Type of Storage Installed with the System	NVMe SSD
Storage	Storage Capacity (in GB)	1024
Display	Display Size - Diagonal (in Inches)	58.1 - 63 (22.87" - 24.8")
Ports	Number of Ports	1-HDMI, 1-DP, 1-USB TYPE C, Universal Audio Jack, 1- RJ-45 (10/100/1000 Ethernet Port), 1-USB 3.1 Gen 2 TYPE A, 1-USB 3.1 Gen 1 TYPE A, 2-USB 3.1 Gen 2 TYPE A, 2-USB 3.1 Gen 1 TYPE A
Generic	Stand	Height Adjustable

Item #2 Details

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Category	Specification	Requirement
GENERIC	Rating (in KVA)	0.5, 0.6, 0.65, 0.8, 1.0, 1.5, 2.0, 3 Or higher
GENERIC	Technology	MOSFET-PWM
GENERIC	Inverter Efficiency (%)	60% or better, 70% or better Or higher
GENERIC	Minimum Guaranteed Battery Backup time (Minutes) on Full Load	15, 30, 60, 90, 120, 180, 240, 5, 10 Or higher
GENERIC	Warranty for Line Interactive UPS	1 Year, 2 Years, 3 Years, 4 Years, 5 Years Or higher
Battery/Backup Bank	Warranty for the battery from the date of delivery	1 Year, 2 Years Or higher
FEATURES	Rated Output (Volt) with Total Harmonic Distortion (%)	Single Phase Quasi Sinewave 230 V AC 50 Hz with Total Harmonic Distortion as <=40%, Single Phase Sinewave 230v AC 50Hz with Total Harmonic Distortion as <3% Or higher
FEATURES	Variation in AVR output in AC mode (AVR Voltage regulation)	230 Volts +/-9%, 230 Volts +/-15%

Item #3 Details

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Category	Specification	Requirement
Processor	Base Processor Number	For Higher Processor Or higher
Processor	Higher Processor Number	Intel Core i7-13700H, Intel Core i9-12900H, Intel Core Ultra 9 185H, Intel Core i7-13650HX, Intel Core i7-13700HX, Intel Core i7-14650HX, Intel Core Ultra 7 266V, Intel Core Ultra 7 268V, Intel core ultra 7 255H Or higher
Operating System	Operating System (Factory Pre-Loaded)	Window 11 Professional, Window 11 Home, DOS or equivalent, Linux, Window 11 STF (Shape the Future)
Memory	RAM Size (GB)	16, 32 Or higher
Display	Display Size (in cm) - Diagonal	35.56 to 38.07 (14 In to 14.99 In), 38.08 to 40.62 (15 In to 15.99 In), 40.63 to 43.16 (16 In to 16.99 In)
Storage	Capacity of Storage Drive (in GB)	1024, 2048, 4096

Item #4 Details

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Category	Specification	Requirement
Generic	Description of Stores	Computer Printer with Minimum 1 Year On Site Warranty, including Cartridge and Power Cord/Adaptor
Generic	Print Technology	Inkjet, Laser
Generic	Type of Printing	Colour
Generic	Paper Size	A4, A4 and Legal, A3, A4 and Legal Or higher
Printing	Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in PPM)	1 to 5, 6 to 10, 11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70 Or higher
Printing	Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in PPM)	1 to 5, 6 to 10, 11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55 Or higher
Printing	Minimum Print Speed per Minute as per ISO/IEC 24734 in A3 Size-Mono (in PPM)	Not Applicable, 1 to 5, 6 to 10, 11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60 Or higher
Printing	Minimum Print Speed per Minute as per ISO/IEC 24734 in A3 Size-Colour (in PPM)	Not Applicable, 1 to 5, 6 to 10, 11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60 Or higher
Printing	Auto Duplexing Printing (2-Sided Feature)	No, Yes Or higher
Connectivity	Connectivity	USB Port, Ethernet Port, Wi-Fi

Item #5 Details

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Category	Specification	Requirement
Generic	Description of Stores	Multifunction Machine Printer with Minimum 1 Year On Site Warranty, including Cartridge and Power Cord/Adapter
Generic	Print Technology	Inkjet, Laser
Generic	Type of Printing	Colour Or higher
Printing	Print Paper Size	A4, A3 and Legal
Printing	Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in PPM)	11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160, 161 to 180, 6 to 11 Or higher
Printing	Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in PPM)	1 to 5, 6 to 10, 11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160, 161 to 180 Or higher
Printing	Minimum Speed per Minute as per ISO/IEC 24734 in A3 Size-Mono (in PPM)	1 to 5, 6 to 10, 11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90 Or higher
Printing	Minimum Speed per Minute as per ISO/IEC 24734 in A3 Size-Color (in PPM)	1 to 5, 6 to 10, 11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90 Or higher
Printing	Auto Duplexing Printing/Coping (2-sided Feature)	No, Yes Or higher
PAPER HANDLING	Original Document Feeder Type (For Scanning and Copying)	Single-Pass Document Feeders (SPDF) Or higher
PAPER HANDLING	Number of Main Paper Tray	1, 2, 3, 4
Connectivity	Connectivity	USB Port, Ethernet Port, Wi-Fi

Item #6 Details

View Catalog

Category	Specification	Requirement
Generic	Description of Stores	Multifunction Machine Printer with Minimum 1 Year On Site Warranty, including Cartridge and Power Cord/Adapter
Generic	Print Technology	Inkjet, Laser
Generic	Type of Printing	Monochrome (Black), Colour Or higher
Printing	Print Paper Size	A4 and Legal, A4, A3 and Legal
Printing	Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in PPM)	11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160, 161 to 180, 6 to 11 Or higher
Printing	Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in PPM)	Not Applicable, 1 to 5, 6 to 10, 11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160, 161 to 180 Or higher
Printing	Minimum Speed per Minute as per ISO/IEC 24734 in A3 Size-Mono (in PPM)	Not Applicable, 1 to 5, 6 to 10, 11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90 Or higher
Printing	Minimum Speed per Minute as per ISO/IEC 24734 in A3 Size-Color (in PPM)	Not Applicable, 1 to 5, 6 to 10, 11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90 Or higher
Printing	Auto Duplexing Printing/Coping (2-sided Feature)	No, Yes Or higher
PAPER HANDLING	Original Document Feeder Type (For Scanning and Copying)	Platen, Automatic Document Feeders (ADF), Reverse/Duplex Automatic Document Feeders (RADF/DADF), Single-Pass Document Feeders (SPDF) Or higher
PAPER HANDLING	Number of Main Paper Tray	1, 2, 3, 4
Connectivity	Connectivity	USB Port, Ethernet Port, Wi-Fi

Item #7 Details

View Catalog

Category	Specification	Requirement
Generic	Description of Stores	Multifunction Machine Printer with Minimum 1 Year On Site Warranty, including Cartridge and Power Cord/Adapter
Generic	Print Technology	Inkjet, Laser
Generic	Type of Printing	Monochrome (Black), Colour Or higher
Printing	Print Paper Size	A4, A3 and Legal
Printing	Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in PPM)	11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160, 161 to 180, 6 to 11 Or higher
Printing	Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in PPM)	Not Applicable, 1 to 5, 6 to 10, 11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160, 161 to 180 Or higher
Printing	Minimum Speed per Minute as per ISO/IEC 24734 in A3 Size-Mono (in PPM)	1 to 5, 6 to 10, 11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90 Or higher
Printing	Minimum Speed per Minute as per ISO/IEC 24734 in A3 Size-Color (in PPM)	Not Applicable, 1 to 5, 6 to 10, 11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90 Or higher
Printing	Auto Duplexing Printing/Coping (2-sided Feature)	Yes Or higher
PAPER HANDLING	Original Document Feeder Type (For Scanning and Copying)	Single-Pass Document Feeders (SPDF) Or higher
PAPER HANDLING	Number of Main Paper Tray	1, 2, 3, 4
Connectivity	Connectivity	USB Port, Ethernet Port, Wi-Fi

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Required Documents

GST registration certificate

Permanent Account Number (PAN) card

Audited financial statements or CA/CMA turnover certificate for last 3 years

Experience certificates for similar IT equipment supply

EMD submission proof (online or DD) for ₹340,524

Technical bid documents and product specifications

OEM authorization letters for each brand/model proposed

GST compliance and any applicable tax documents

Company registration/incorporation certificate

Frequently Asked Questions

How to bid for Airports Authority of India IT equipment tender 2025?

Bidders must submit the EMD of ₹340,524, provide audited turnover for the last 3 years, and attach OEM authorizations for each device category. Include GST details, PAN, and technical bid documents detailing RAM, storage, UPS specs, and printer duty cycles. Ensure compliance with option clause and delivery terms.

What documents are required for the AAI IT equipment procurement bid 2025?

Required documents include GST registration, PAN, audited financial statements or CA certificates, experience certificates for prior similar supply, EMD proof of ₹340,524, OEM authorizations, technical bid, and device specifications showing RAM, storage, CPU, display, printer speeds, and UPS ratings.

What are the technical standards referenced for printers and UPS in this tender?

Printers must meet ISO/IEC 24734 print-speed metrics for A4/A3 and duplex printing, with supported paper sizes and feeder configurations; UPS must meet AVR voltage regulation standards and backing time requirements, with warranties clearly stated for UPS and batteries.

When is the delivery deadline and how are quantity variations handled?

Delivery terms allow up to 25% increase/decrease in quantity at contract time; delivery period starts from last delivery order date; extended time follows a calculated formula with a minimum 30 days, subject to original delivery period and ATC terms.

What is the EMD amount for the Airports Authority of India IT bid 2025?

The EMD amount is ₹340,524. Submit via online payment or demand draft as per ATC; ensure EMD documents are included with the bid submission to avoid rejection.

Which devices are included under the AAI IT equipment procurement 2025?

The procurement covers All-in-One PCs, Line Interactive UPS with AVR, High End Laptop/Notebook, Printers, and Multifunction Machines (MFM) with related accessories, warranties, and OEM approvals for each device category.

What turnover evidence is acceptable for eligibility in this tender?

Acceptable turnover evidence includes certified Audited Balance Sheets for the last 3 financial years, or CA/Cost Accountant certificates detailing turnover figures; if the bidder is younger than 3 years, turnover is calculated from post-incorporation years.

How will GST be treated for this procurement in the bid?

GST will be reimbursed at actuals or the applicable rate, whichever is lower, limited to the quoted GST percentage; ensure GST registration and appropriate tax classifications are included in the bid.

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Download FREE!

Access all tender documents at no cost

Documents 10

GeM-Bidding-8496866.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

CATALOG-Specification-2

CATALOG Specification

CATALOG-Specification-3

CATALOG Specification

CATALOG-Specification-4

CATALOG Specification

CATALOG-Specification-5

CATALOG Specification

CATALOG-Specification-6

CATALOG Specification

CATALOG-Specification-7

CATALOG Specification

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Airports Authority Of India IT Equipment Tender 2025 – All-in-One PCs, Line Interactive UPS with AVR, High End Laptop, Printers & MFM

Categories 3

Tender Overview

Technical Specifications & Requirements

Terms, Conditions & Eligibility

Key Specifications

Terms & Conditions

Important Clauses

Payment Terms

Delivery Schedule

Penalties/Liquidated Damages

Bidder Eligibility

Technical Specifications 7 Items

Item #1 Details

Item #2 Details

Item #3 Details

Item #4 Details

Item #5 Details

Item #6 Details

Item #7 Details

AI-Powered Bidder Prediction

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Required Documents

Frequently Asked Questions

Similar Tenders

All in One PC (V2),All in One PC (V2),Multifunction Machine MFM (V2),Multifunction Machine MFM (V2)

All in One PC (V2),Line Interactive UPS with AVR (V2),Entry and Mid Level Desktop Computer,Multifun

All in One PC (V2),Multifunction Machine MFM (V2),Multifunction Machine MFM (V2),Line Interactive U

Download FREE!

Documents 10

GeM-Bidding-8496866.pdf

CATALOG-Specification-1

CATALOG-Specification-2

CATALOG-Specification-3

CATALOG-Specification-4

CATALOG-Specification-5

CATALOG-Specification-6

CATALOG-Specification-7

Buyer uploaded ATC document

GEM General Terms and Conditions Document

GeM-Bidding-8496866.pdf

CATALOG-Specification-1

CATALOG-Specification-2

CATALOG-Specification-3

CATALOG-Specification-4

CATALOG-Specification-5

CATALOG-Specification-6

CATALOG-Specification-7

Buyer uploaded ATC document

GEM General Terms and Conditions Document

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