GEM

Vanbandhu Kalyan Yojana Tribal Development Department Gujarat IT Equipment Tender 2025 - ISI/IS 550 Compliant Laptops, All-in-One PCs, MFM, UPS

Posted

17 Oct 2025, 05:45 pm

Deadline

01 Nov 2025, 06:00 pm

EMD

₹28,500

Value

₹9,50,000

Location

NAVSARI , GUJARAT

Progress

Issue17 Oct 2025, 05:45 pm
AwardPending
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Quantity

25

Category

All in One PC (V2)

Bid Type

Two Packet Bid

Key Highlights

  • • Important: 25% quantity option during contract and currency; ensure pricing remains at contracted rates
  • • OEM requirement: imported products must have Indian-based OEM with after-sales service
  • • Standards: IS specification compliance; required IS/ISI/ISO certifications as stated
  • • Delivery: original and extended delivery periods; minimum 30 days for additional time
  • • Warranty: UPS line interactive and battery warranty; AMC and support terms
  • • EMD: ₹28,500; payment method via DD or online; hardcopy submission within 5 days
  • • Test reports: mandatory test reports at supply/bid; documents to be provided with bid
  • • Turnover: three-year average turnover criterion with audited statements or CA certificate

Categories 3

LAPTOP UPS MACHINE

Tender Overview

The procurement is issued by the Vanbandhu Kalyan Yojana Tribal Development Department, government of Gujarat, for a portfolio of IT hardware including All in One PC (V2), Multifunction Machine (MFM) (V2), Line Interactive UPS with AVR (V2), and Entry/Mid Level Laptop Notebook (Q2). Estimated contract value is ₹9,50,000 with an EMD of ₹28,500. The scope targets government IT environments in Gujarat, with emphasis on standard-compliant, vendor-supported equipment. A key differentiator is the inclusion of a flexible quantity option up to 25% more than bid quantity and the requirement for explicit after-sales service support for imported products through an Indian-based OEM. The buyer seeks equipment meeting specific printing and packaging capabilities, energy efficiency, and AVR regulation, with adherence to local standards such as IS specification and applicable regulatory norms. The tender emphasizes test reports at supply, and delivery terms tied to original and extended periods.

  • Organization: Vanbandhu Kalyan Yojana Tribal Development Department
  • Location: Gujarat, India (state government procurement)
  • Product categories: All in One PC, Multifunction Machine, Line Interactive UPS with AVR, Laptops
  • Estimated value and EMD: ₹9,50,000; ₹28,500 EMD
  • Unique aspects: 25% quantity option; mandatory Indian OEM after-sales for imported items; IS specification compliance; test reports on supply

Key Specifications

  • All in One PC (V2) with specified printing capabilities and standard connectivity

  • MFM (V2) with auto duplex printing, document feeder, and A4/A3 print speeds per ISO/IEC 24734

  • Line Interactive UPS with AVR including energy efficiency and battery backup times

  • Entry/Mid Level Laptop with factory pre-loaded OS and specified RAM/storage/display

  • IS specification compliance and extant standards; ISI/ISO certifications as required

Terms & Conditions

  • EMD ₹28,500; DD or online, with hardcopy delivery within 5 days

  • Turnover: 3-year average turnover as per bid document; audited balance sheets or CA certificate

  • Quantity: 25% optional increase during contract; delivery requires minimum 30 days extension logic

Important Clauses

Payment Terms

Payment terms as per ATC; advance/partial payments per government guidelines; ensure compliance with submission of required invoices

Delivery Schedule

Delivery period starts from last date of original delivery order; extended period may apply; minimum 30 days for additional time

Penalties/Liquidated Damages

Penalties/LD for late delivery or non-conformance; specifics in ATC

Bidder Eligibility

  • Minimum 3 years experience in supplying IT hardware or similar systems

  • Average annual turnover meeting bid criteria over last 3 financial years

  • GST registration and valid PAN; OEM authorization for imported products

Technical Specifications 4 Items

Item #1 Details

View Catalog
Category Specification Requirement
Generic Description of Stores Multifunction Machine Printer with Minimum 1 Year On Site Warranty, including Cartridge and Power Cord/Adapter
Generic Print Technology Inkjet, Laser
Generic Type of Printing Monochrome (Black), Colour Or higher
Printing Print Paper Size A4 and Legal
Printing Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in PPM) 11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160, 161 to 180, 6 to 11 Or higher
Printing Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in PPM) Not Applicable, 1 to 5, 6 to 10, 11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160, 161 to 180 Or higher
Printing Minimum Speed per Minute as per ISO/IEC 24734 in A3 Size-Mono (in PPM) Not Applicable Or higher
Printing Minimum Speed per Minute as per ISO/IEC 24734 in A3 Size-Color (in PPM) Not Applicable Or higher
Printing Auto Duplexing Printing/Coping (2-sided Feature) Yes Or higher
PAPER HANDLING Original Document Feeder Type (For Scanning and Copying) Automatic Document Feeders (ADF), Reverse/Duplex Automatic Document Feeders (RADF/DADF), Single-Pass Document Feeders (SPDF) Or higher
PAPER HANDLING Number of Main Paper Tray 1
Connectivity Connectivity USB Port, Ethernet Port, Wi-Fi

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Required Documents

1

GST registration certificate

2

PAN card

3

Audited financial statements or CA certificate for turnover

4

EMD payment proof (DD or online receipt)

5

OEM authorization / Indian after-sales service certificate for imported products

6

Technical compliance certificates and product test reports

7

Experience certificates for similar supply

8

Product datasheets and IS/IS 550 compliance documents (if applicable)

Frequently Asked Questions

How to bid for IT hardware tender in Gujarat government 2025?

Bidders must meet turnover and eligibility criteria, submit GST and PAN, provide EMD ₹28,500 via DD or online, include OEM authorizations for imported items, and attach IS specification compliance certificates. Ensure delivery terms, test reports, and warranty conditions are clearly stated in the bid.

What documents are required for IT equipment tender in Gujarat?

Submit GST certificate, PAN card, audited financial statements or CA certificate for turnover, EMD proof, OEM authorization for imported products, technical compliance certificates, test reports, experience certificates, product datasheets, and IS/IS 550 compliance documents as applicable.

What are the technical specs for laptops and UPS in this tender?

Laptops must include factory pre-loaded OS, specified RAM/storage/display, and battery specs; UPS must provide AVR with defined energy efficiency and backup time; devices should meet IS specifications with test reports and connectivity options (USB/LAN).

What is the EMD amount and payment terms for this procurement?

EMD is ₹28,500 payable via Demand Draft or online; delivery terms follow government norms with potential advance/payment terms in ATC; ensure submission of EMD proof and hardcopy within 5 days of bid end date.

What is the quantity flexibility for this IT tender in Gujarat?

The purchaser reserves the right to increase or decrease quantity by up to 25% of bid quantity at contract award and during the currency, with delivery period adjustments tied to the extended period and minimum 30 days.

What standards and certifications are required for suppliers?

Suppliers must comply with extant IS specifications and ISI/ISO certifications as specified; for imported items, Indian-based OEM after-sales support is mandatory, with test reports provided at supply.

What are the testing and reporting requirements at bid submission?

Bidders must furnish all relevant test reports and supporting documents with bid; these include device-specific performance data, IS specification compliance, energy efficiency, and AVR performance metrics as applicable.

What delivery timelines and extension conditions apply to this tender?

Delivery starts after the last date of the original order; if quantity is increased, extended time is calculated as (increased quantity/original quantity) × original delivery period, with a minimum of 30 days and possible extension to the original period.

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