GEM

BEML Oil Filter Cartridge Tender Defence Production 2025 – IS 550/ISO standards & 2-year warranty

Posted

21 Oct 2025, 09:59 am

Deadline

06 Nov 2025, 05:00 pm

Latest Corrigendum Available

Progress

Issue21 Oct 2025, 09:59 am
Corrigendum31 Oct 2025
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

19632

Bid Type

Two Packet Bid

Categories 1

COMPRESSOR PARTS

Tender Overview

Bharat Earth Movers Limited (BEML), operating under the Department of Defence Production, invites bids for the supply of oil filter cartridges. The procurement scope is limited to supply-only with an emphasis on verifiable Data Sheets and OSS compliance. The tender includes a potential quantity adjustment of up to 50%, both for initial orders and during contract currency, at contracted rates. A 2-year warranty is required from final acceptance or after commissioning, with OEM warranty certificates due at delivery. Bidders must upload a detailed Data Sheet to enable parameter verification and avoid bid rejection. The award will consider delivery timeline, price, and compliance with quality norms.

Technical Specifications & Requirements

  • Product category: Oil filter cartridge for defence equipment.
  • Data Sheet submission: Mandatory; must align with offered product specifications.
  • Warranty: 2 years from final acceptance or post-installation completion.
  • Warranty service: OEM certificates required; after-sales: installation, commissioning, training, troubleshooting, maintenance support in INDIA; service centers near consignee locations to be provided.
  • Option clause: Purchaser may increase/decrease quantity up to 50%; extended delivery time calculated as (increased quantity/original quantity) × original delivery period, with a minimum of 30 days.
  • Scope: Only supply of goods; no additional services included unless stated.

Terms, Conditions & Eligibility

  • GST: Bidders to quote GST; reimbursement as per actuals or applicable rates, subject to a maximum quoted GST percentage.
  • Data Sheet alignment: Any mismatch between data sheet and offered specs may lead to bid rejection.
  • Delivery & payment terms: See option clause; payment terms to be clarified in final contract.
  • OEM involvement: OEM warranty certificates must accompany delivery; installation and after-sales support to be established in INDIA.
  • Submission requirements: Ensure data sheets, warranty documents, and service center details are included; GST/PAN/experience proofs may be required.
  • Quality assurance: Compliance with standard quality controls and field performance is implied by required data sheets and OEM warranties.

Key Specifications

  • Oil filter cartridge for defence equipment

  • 2-year warranty from final acceptance or post-installation

  • Data Sheet required; must match product specifications

  • Option to adjust quantity up to 50% during contract

  • Supply-only scope; installation/commissioning may be required if specified in contract

Terms & Conditions

  • Data Sheet verification and alignment with offered product is mandatory

  • Warranty: 2 years; OEM certificates must be submitted at delivery

  • Quantity fluctuation allowance up to 50% with phased delivery time calculation

Important Clauses

Warranty & After-Sales

2-year warranty from final acceptance or after commissioning; OEM warranty certificates required at delivery; established service network in INDIA with regional centers to support installation and maintenance.

Option Clause

Purchaser may increase/decrease order quantity by up to 50% at contracted rates; extended delivery period calculated with minimum 30 days.

Data Sheet Compliance

Data Sheet must be uploaded and match technical parameters; any mismatch may lead to bid rejection.

Bidder Eligibility

  • Experience in supplying defense-grade filtration components

  • Demonstrated OEM authorization for oil filter cartridges

  • Ability to supply with 2-year warranty and post-sales support in INDIA

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Required Documents

1

GST certificate

2

Permanent Account Number (PAN) card

3

Data Sheet of offered oil filter cartridge

4

OEM authorization/authentication

5

Evidence of experience or past supply certificates

6

Warranty certificates from OEM

7

Details of service centers near consignee locations

8

Any prior deployment or installation certificates (if applicable)

Corrigendum Updates

1 Update
#1

Update

31 Oct 2025

Extended Deadline

06 Nov 2025, 05:00 pm

Opening Date

06 Nov 2025, 05:30 pm

Frequently Asked Questions

How to bid for the oil filter cartridge tender in defence production in 2025?

Bidders must submit a Data Sheet aligning with offered oil filter cartridge specifications, GST details, PAN, OEM authorization, and warranty certificates. The bid requires OEM-backed warranty and service capability within INDIA, with data sheet verification ensuring no parameter mismatches.

What documents are required for the oil filter cartridge tender in BEML?

Submit GST certificate, PAN card, Data Sheet of the offered cartridge, OEM authorization, past supply certificates, 2-year warranty certificates, and service-center details near consignee locations to qualify for evaluation and contract award.

What are the key technical specifications for the oil filter cartridge?

Specifics are provided in the Data Sheet; bidders must ensure offered cartridge meets all parameters stated, including compatibility with defence equipment, and ISI/IS 550 or equivalent essential standards as indicated by the buyer.

When is quantity adjustment allowed under the option clause?

Quantity may be increased/decreased up to 50% of bid quantity at contract time; additional time is calculated as (increased quantity/original quantity) × original delivery period, with a minimum of 30 days.

What about warranty and after-sales support for the cartridge?

A 2-year warranty from final acceptance or after commissioning is required; OEM warranty certificates must be provided at delivery; service centers must be listed and accessible across INDIA for maintenance.

What is the scope of supply for the oil filter cartridge tender?

Scope is strictly supply of goods; installation/commissioning may be included if specified in the final contract, with related service support required post-delivery.

How does GST affect the tender quotation in defence production?

GST is the bidder’s responsibility; reimbursement is at actuals or the applicable rate, whichever is lower, capped by the maximum GST percentage quoted in the bid.

What is required in the Data Sheet to avoid rejection?

The Data Sheet must precisely reflect the offered cartridge parameters; any unexplained mismatch between data sheet and actual product will render the bid liable for rejection.

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