GEM

Indian Army Furniture Tender for Work Station, Notice Board & Cabinet Dimapur Nagaland 2025

Posted

29 Oct 2025, 05:05 pm

Deadline

08 Nov 2025, 06:00 pm

EMD

₹28,870

Location

DIMAPUR , NAGALAND

Progress

Issue29 Oct 2025, 05:05 pm
AwardPending
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Quantity

80

Category

Work Station

Bid Type

Two Packet Bid

Key Highlights

  • • Up to 25% quantity variation allowed under the option clause with corresponding delivery time calculations
  • • Minimum 3 years residual market life requirement for offered furniture to avoid end-of-life items
  • • GST invoicing on GeM portal; GST paid per actuals with cap on quoted GST
  • • Mandatory NDA and financial health undertakings; no liquidation or bankruptcy status
  • • Explicit sample submission window: 10 days post award for buyer approval before bulk manufacturing
  • • Mandatory vendor documents: PAN, GSTIN, cancelled cheque, EFT mandate for vendor code creation

Tender Overview

The Indian Army, Department Of Military Affairs, invites bids for furniture procurement in DIMAPUR, NAGALAND (797103). The scope covers Work Station, L shape Work Station, Notice Board, Drawer Cabinet, and CPU Holder across five BOQ items. Estimated contract value is not disclosed; the EMD is ₹28,870. Bidders must adhere to the option clause allowing up to 25% quantity variation and extended delivery periods, with delivery calculations based on the original schedule. Emphasis is placed on quoting non-obsolete items with a minimum of 3 years residual market life. The procurement includes GST compliance guidance and a requirement to upload GST invoices on the GeM portal. The contract contemplates bulk approvals for samples within 10 days post-award and pre-production sample approvals. This tender emphasizes supplier financial health and anti-disclosure obligations.

Technical Specifications & Requirements

  • Items: Work Station, L shape Work Station, Notice Board, Drawer Cabinet, CPU Holder (Category: government furniture).
  • No explicit technical specs provided in the tender; bidders must rely on standard furniture dimensions and durability suitable for military use.
  • EMD: ₹28,870.
  • Bi-lateral terms include price adjustment via option clause (up to 25% more quantity).
  • Documentation: PAN, GSTIN, cancelled cheque, EFT mandate; GST-compliant invoicing on GeM portal.
  • Quality life: minimum 3 years residual market life for offered items; avoidance of end-of-life products.
  • Sample process: submit 10 days post award for approval prior to bulk manufacturing.

Terms, Conditions & Eligibility

  • EMD: ₹28,870 (as per tender); payment terms not detailed, GST handling per actuals with cap at quoted GST.
  • Financial health: bidders must not be under liquidation or bankruptcy; must upload an undertaking.
  • Compliance: NDA must be submitted; sample approval required before bulk production.
  • Vendor code: submission of PAN, GSTIN, cancelled cheque, and EFT mandate.
  • Delivery: extended delivery time provisions linked to option clause, minimum 30 days.
  • procurement requires non-obsolescence assurance and post-award sample verification.

Key Specifications

  • Product names: Work Station, L shape Work Station, Notice Board, Drawer Cabinet, CPU Holder

  • EMD amount: ₹28,870

  • Quality life requirement: items must have at least 3 years residual market life

  • Sample submission: 10 days after contract award for buyer approval

  • Delivery terms: option clause allows up to 25% quantity variation with extended delivery time calculation

Terms & Conditions

  • EMD amount and GST handling as per tender; payment terms not fully specified

  • Up to 25% quantity variation under option clause with calculated delivery extension

  • Mandatory NDA, PAN, GSTIN, cancelled cheque, EFT mandate for bid submission

Important Clauses

Payment Terms

GST handling by actuals with cap at quoted GST; GST invoice uploaded on GeM portal; payment timeline not explicitly defined

Delivery Schedule

Option clause permits extended delivery time; additional time computed as (increased quantity / original quantity) × original delivery period, min 30 days

Penalties/Liquidated Damages

Not specified in the provided terms

Bidder Eligibility

  • Not under liquidation, court receivership, or bankruptcy

  • Must provide PAN, GSTIN, cancelled cheque, EFT mandate

  • Must ensure offered items have at least 3 years residual market life

Bill of Quantities (BOQ) 5 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Work Station Work station of size four feet comma two feet six inches comma two feet six inches 17 nos barde@100 45
2 L shape Work Station L Shape of size five feet inches comma two feet six inches comma two feet six inches and three feet comma two feet six inches comma two feet six inches 3 nos barde@100 45
3 Notice Board Notice Board one feet six inch x one feet six inch 20 nos barde@100 45
4 Drawer Cabinet Drawer Cabinet 22inch x 20 inch 20 nos barde@100 45
5 CPU Holder CPU Holder 20 nos barde@100 45

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled cheque copy

4

EFT Mandate certified by bank

5

Non-disclosure declaration on bidder letter head

6

GST invoice scans and GST portal payment screenshots (during invoicing on GeM)

7

optional_documents_not_specified

Frequently Asked Questions

How to bid for Indian Army furniture tender in Dimapur Nagaland 2025

Bidders must meet eligibility criteria including non-obsolete products with at least 3 years residual life, provide PAN, GSTIN, cancelled cheque, and EFT mandate. Submit NDA and sample readiness; ensure EMD of ₹28,870 is provided. Follow GeM invoicing rules and prepare sample within 10 days of award.

What documents are required for Dimapur furniture bid submission

Required documents include PAN Card copy, GSTIN, cancelled cheque, EFT mandate certified by bank, NDA, and evidence of GST invoicing on GeM. Also provide proof of non-liquidation status and a formal undertaking regarding financial health.

What are the technical specifications for Indian Army furniture tender 2025

No explicit technical specs provided; bidders must propose standard Work Station, L shape Work Station, Notice Board, Drawer Cabinet, and CPU Holder meeting military use durability. Ensure items are not end-of-life per OEM, and align with 3-year market life requirement.

When is the sample approval deadline for this Dimapur furniture contract

Post-award, bidders must submit 10 samples for buyer approval within 10 days. Approval is required before bulk manufacturing; delays may impact order scheduling and delivery timelines.

What is the EMD amount for this Dimapur procurement

The Earnest Money Deposit (EMD) is ₹28,870. Ensure submission per tender rules and include EMD documentation with the bid to participate in the Dimapur furniture procurement.

How does the 25% quantity variation clause work for this bid

The purchaser may increase or decrease quantity by up to 25% at contract placement and during the contract currency. Delivery period adjusts using the formula (increased quantity / original quantity) × original delivery period, with a minimum of 30 days.

Are GST invoices required to be uploaded for payment processing

Yes. While generating the GeM invoice, bidders must upload scanned GST invoices and a GST portal payment confirmation screenshot; GST reimbursement is subject to actuals or the rate applicable, capped at the quoted GST percentage.

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