GEM

HAL Hospital Medicines Tender 2025 Procurement for Pharmaceutical Supplies at HAL Hospitals 2025

Posted

24 Oct 2025, 04:32 pm

Deadline

14 Nov 2025, 11:00 am

Progress

Issue24 Oct 2025, 04:32 pm
AwardPending
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Quantity

26560

Categories 2

ACID FOLIC ACID

Tender Overview

HAL Hospital (Hindustan Aeronautics Limited) seeks a medicines procurement contract for the supply of pharmaceutical goods under a 1-year framework, with delivery timelines linked to purchase orders. The tender emphasizes data sheet alignment, unit pricing inclusive of all costs, and shelf-life integrity. A 25% quantity variation right is reserved by the Purchaser at contract placement and during the currency, at contracted rates. Bidders must ensure GST applicability awareness and submit GSTIN, PAN, cancelled cheque, and EFT mandate. The scope is strictly goods supply, with 8 items in the BOQ though specific quantities are not disclosed. A stamping requirement ensures product integrity and traceability through HAL’s supply chain. Unique tender elements include the 30-day delivery window for new PO releases and staged delivery depending on shelf life, plus a 10% tolerance in pack sizes. The bid should include a completed data sheet to verify technical parity with offered products.

Technical Specifications & Requirements

  • Product category: Medicines (pharmaceutical supply) for hospital use
  • Delivery window: Entire quantity if shelf life ≥ 18 months within 30 days of PO; 50% of total quantity within 30 days if shelf life < 18 months, with second lot within 30 days of HAL notification
  • Shelf-life at receipt: at least 75% of total shelf life
  • Packaging tolerance: +/- 10% acceptable
  • Labeling: Every strip/bottle/pack must bear “HAL Hospital Supply Only”; small-items may use a sticker
  • Data sheet: Required upload with bid; data sheet must match offered product specifications
  • GST and PAN: Submit GSTIN and PAN; GST payable as per actuals or quoted rate, whichever lower

Terms, Conditions & Eligibility

  • EMD: Not specified in available data; bidders must comply with standard EMD procedures per HAL terms
  • Documentation: PAN, GSTIN, cancelled cheque, EFT mandate certified by bank required with bid
  • Quantity variation: Purchaser may increase/decrease quantity up to 25% at bid/contract time and during currency
  • Delivery: Subject to PO release timing; delivery windows defined by shelf-life rules
  • Data sheet: Mandatory data sheet upload; mismatch may lead to bid rejection
  • Warranty/acceptance: Stamping and packaging requirements to ensure traceability

Key Specifications

    • Product category: Medicines (pharmaceuticals) for HAL Hospital supply
    • Shelf life at receipt: at least 75% of total shelf life
    • Delivery timeline: Entire quantity within 30 days if shelf life ≥ 18 months; 50% within 30 days if < 18 months, second lot within 30 days of HAL notification
    • Packaging tolerance: ±10%
    • Labeling: Every unit must be stamped with 'HAL Hospital Supply Only' or sticker applied for small items
    • Data sheet: Upload with bid; must align with offered product specifications
    • Tax/compliance: GST as actuals or quoted rate, whichever is lower; GSTIN and PAN required

Terms & Conditions

  • Option clause allows ±25% quantity variation at contract time and during currency

  • Delivery windows tied to shelf-life and PO release dates

  • Mandatory data sheet, labeling, and GST/PAN documentation

  • Data sheet must match technical parameters; mismatch risks rejection

  • GST payable per actuals or lower quoted rate; GSTIN required with bid

Important Clauses

Payment Terms

Not specified in available data; standard HAL terms to apply

Delivery Schedule

30-day delivery for shelf life ≥ 18 months; 50% within 30 days for shorter shelf life, second lot within 30 days of notification

Penalties/Liquidated Damages

Not specified in available data; standard HAL penalties to apply

Bidder Eligibility

  • Submit PAN and GSTIN with bid

  • Provide EFT mandate and cancelled cheque

  • Upload product data sheet; ensure technical parity

  • Compliance with 30-day and shelf-life delivery rules

  • Adhere to 25% quantity variation rights

Bill of Quantities (BOQ) 8 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 POWDER ISPAGHULA HUSK 100 GM BOTTLE PLEASE SEE DETAILED TECHNICAL SPECIFICATION IN PDF FILE 1,200 nos ashish.varma 90
2 MOUTH GARGLES POVIDONE IODINE BOTTLE 100 ML PLEASE SEE DETAILED TECHNICAL SPECIFICATION IN PDF FILE 1,200 nos ashish.varma 90
3 TAB FOLIC ACID 5mg PLEASE SEE DETAILED TECHNICAL SPECIFICATION IN PDF FILE 6,000 nos ashish.varma 90
4 SYP IRON 200 ML PLEASE SEE DETAILED TECHNICAL SPECIFICATION IN PDF FILE 960 nos ashish.varma 90
5 SYP CALCIUM 200 ML PLEASE SEE DETAILED TECHNICAL SPECIFICATION IN PDF FILE 600 nos ashish.varma 90
6 TAB VITAMIN C 500MG PLEASE SEE DETAILED TECHNICAL SPECIFICATION IN PDF FILE 10,000 nos ashish.varma 90
7 DICLOFENAC SODIUM PAIN RELIEVING GEL 30 GM PLEASE SEE DETAILED TECHNICAL SPECIFICATION IN PDF FILE 6,000 nos ashish.varma 90
8 CREPE BANDAGE ROLL PLEASE SEE DETAILED TECHNICAL SPECIFICATION IN PDF FILE 600 nos ashish.varma 90

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled cheque

4

EFT Mandate certified by Bank

5

Product data sheet showing technical specifications

6

GST details and applicable GST rate (as per quotation)

7

Any OEM authorization or supplier credentials (if applicable)

8

Evidence of previous similar supply experience (if requested by terms)

Frequently Asked Questions

How to bid for HAL Hospital medicines tender in 2025?

Bidders must submit PAN, GSTIN, cancelled cheque, and EFT mandate along with a product data sheet. Ensure shelf-life requirements are met, with 75% minimum remaining at receipt. Include labeling as 'HAL Hospital Supply Only' and comply with 30-day delivery windows for long shelf-life medicines.

What documents are required for HAL medicines procurement 2025?

Required documents include PAN card, GSTIN, cancelled cheque, EFT mandate, product data sheet, and any OEM authorizations if applicable. GST terms allow actual GST or quoted rate, whichever is lower. Data sheet must accurately reflect offered product specifications to avoid rejection.

What are the shelf-life and delivery requirements for HAL medicine supply?

If shelf life ≥18 months, entire quantity must be delivered within 30 days of PO; if shorter, 50% delivered within 30 days with second lot within 30 days of HAL notification. Receipt must show at least 75% of total shelf life remaining at delivery.

What is the packaging labeling requirement for HAL Hospital medicines?

Each strip/bottle/pack must be stamped with 'HAL Hospital Supply Only'. If stamping is impractical for small items, a compliant sticker must be affixed to ensure traceability from HAL's supply chain.

What is the quantity variation policy for HAL medicines tender 2025?

Purchaser reserves right to vary quantity by ±25% at contract placement and during currency, at contracted rates. Additional time calculations apply as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.

How to ensure data sheet alignment for HAL medicine bid?

Upload a complete data sheet that matches offered product specifications. In case of any mismatch between data sheet and technical parameters, the bid may be rejected, so cross-check all dosages, packaging, expiry date formats, and manufacturer details.

What GST considerations apply to HAL medicine procurement 2025?

GST must be paid as actuals or at the quoted rate, whichever is lower. Submit GSTIN with bid; ensure the data sheet reflects the same tax treatment. The tender notes that the purchaser will not bear separate GST responsibilities.

What delivery timelines are required for medicines with long shelf-life?

Medicines with shelf-life 18 months or more must be delivered in full within 30 days of PO; those with shorter shelf-life may have staged delivery, starting with 50% within 30 days and completing within the subsequent 30 days after HAL notification.

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