GEM

Chhattisgarh Health & Family Welfare HPLC System Tender 2025 – NGSP/IFCC Certified HbA1c Analysers

Posted

22 Oct 2025, 04:37 pm

Deadline

21 Nov 2025, 05:00 pm

EMD

₹1,50,000

Location

BILASPUR , CHHATTISGARH

Progress

Issue22 Oct 2025, 04:37 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Categories 3

ORGANIC CARBON ANALYZERS WATER ANALYZERS HPLC

Tender Overview

The Health and Family Welfare Department of Chhattisgarh seeks an HPLC System (set 1) with NGSP and IFCC traceability, CE and US FDA considerations, and dual HbA1c/HbA2/HbF testing capability. The project specifies an EMD of ₹150,000 and a flexible quantity under a 25% option clause. Desired features include a bidirectional LIS interface, barcode-based sample identification, and an inbuilt system check prior to analysis. The winner must supply a system capable of reporting NGSP and IFCC values on a single patient report and related control/calibrator reports. The BOQ shows no items. This procurement targets high-precision laboratory analytics equipment for clinical chemistry. The tender emphasizes reagent stability, sample integrity, and cross-compatibility with remote collection workflows where applicable. The tender location is Chhattisgarh state, India, with a focus on standard-compliant, hospital-grade laboratory automation.

Technical Specifications & Requirements

  • Product category: High-Performance Liquid Chromatography (HPLC) system for HbA1c/HbA2/HbF testing
  • Key functions: concurrent sample analysis; bi-directional LIS; barcode-based sample identification; inbuilt system readiness checks (cartridge, buffers, reagents, waste)
  • Testing modes: dual program mode for HbA1c and HbA2/HbF/HbA1c without reagent/column changes
  • Reporting: NGSP and IFCC value reporting on patient, control, and calibrator reports
  • Sample handling: optional capillary collection kit with 2-8°C stability for 14 days (if available)
  • Certifications: NGSP certified; traceable to IFCC; US FDA and CE certifications to be confirmed
  • Acceptance criteria: compatibility with remote sampling workflows; validated performance per standard methods; vendor to provide OEM authorization where applicable
  • Delivery expectations: robust installation, calibration, and user training included with acceptance criteria
  • Standards to reference: NGSP, IFCC, CE, FDA where applicable; ensure IS/ISO alignment in documentation

Terms, Conditions & Eligibility

  • EMD: ₹150,000 required as security deposit; specify DD/online transfer method
  • Option clause: quantity may increase/decrease by up to 25% during contract; pricing remains at contracted rates
  • Delivery timeline: delivery commencement from the last date of the original delivery order; additional time computed per option clause with minimum 30 days
  • Documentation: submit GSTIN, PAN, past performance certificates, financial statements, technical compliance certificates, OEM authorizations
  • Warranty/Support: clarify warranty period and post-warranty AMC terms; penalties for non-performance if specified
  • Eligibility: ensure supplier has capability for hospital-grade HPLC systems; demonstrate NGSP/IFCC compliance and international certifications if claimed

Key Specifications

  • HPLC system for HbA1c/HbA2/HbF with dual program mode

  • NGSP certified and IFCC traceable reporting

  • LIS bi-directional interface

  • Barcode-based sample identification

  • Self-checking system status (cartridge, buffers, reagents, waste)

  • No reagent changes required when switching testing modes

  • Capability to report NGSP and IFCC values on all reports

  • Capillary collection kit compatibility with 2-8°C 14-day stability (if offered)

Terms & Conditions

  • EMD amount: ₹150,000; payment via online/DD

  • Quantity adjustment: ±25% during contract

  • Delivery starts after original delivery order; additional time rules apply

  • Mandatory OEM authorisation and standards compliance

  • Technical and financial bid submission with GST/PAN

Important Clauses

Payment Terms

EMD of ₹150,000; payments according to contract terms; any advance or milestones to be defined in the bidding document

Delivery Schedule

Delivery period begins after the last date of the original delivery order; option-driven extensions use the formula (Increased quantity ÷ Original quantity) × Original delivery period with a 30-day minimum

Penalties/Liquidated Damages

LD terms to be defined; ensure adherence to delivery and performance benchmarks per contract terms

Bidder Eligibility

  • Experience in supplying HPLC systems with HbA1c testing capabilities

  • NGSP/IFCC compliant reporting demonstrated in previous deployments

  • OEM authorization or official distributor status for the proposed HPLC system

Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
Set 1 Number of samples the Analyser is capable to analyse (minimum), concurrently: 10, 50, 100, 150 Or higher
Set 1 Availability of a bi-directional Laboratory Interface System (LIS): No
Set 1 Sample identification; HPLC system is capable of positive sample identification using a Barcode reader: Yes
Set 1 HPLC system have an inbuilt system check facility which checks that all the system parameters (eg, cartridge, buffer, reagent, waste etc) are ready before the sample analysis: No
Set 1 HPLC system have a dual program mode to perform either HbA1c or HbA2/Hb F/HbA1c without changing any reagents or columns: No
Set 1 HPLC system should not require changing of reagents while switching from HbA1c to HbA2/Hb F/HbA1c testing mode: No
Set 1 HPLC System offers both NGSP & IFCC value reporting on the same patient report, control & calibrator report: No
Set 1 If the HPLC system have feature of capillary collection kit for remote sample collection with sample stability at 2-8 degree C for 14 days: No
Certifications HPLC System is NGSP (National Glycohemoglobin Standardisation Program) Certified and traceable to IFCC reference method: No
Certifications Whether the product  is US FDA certified: No
Certifications Whether the product  is CE European certified: Yes

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Required Documents

1

GST certificate

2

PAN card

3

Experience certificates for similar HPLC/HbA1c systems

4

Financial statements (latest audited)

5

EMD payment proof (₹150,000)

6

Technical bid/documentation detailing compliance with NGSP/IFCC, LIS interface, barcode capability

7

OEM authorization or authorized distributor confirmation

8

CE/FDA certifications or evidence of compliance (if applicable)

Frequently Asked Questions

How to bid for the HPLC system tender in Chhattisgarh health department 2025?

Bidders should prepare GST registration, PAN, and financial statements, plus an EMD of ₹150,000. Provide OEM authorization, technical compliance with NGSP/IFCC, LIS interface details, and dual HbA1c/HbA2 testing capability. Include installation, training, and warranty terms per the tender.

What documents are required for the HPLC bid in Chhattisgarh?

Submit GST certificate, PAN, experience certificates for similar HPLC deployments, latest financials, EMD proof, technical compliance documents, OEM authorization, and any FDA/CE certifications if claimed, plus details of LIS interface and barcode capabilities.

What standards must the HPLC system meet for NGSP/IFCC reporting?

The system must be NGSP certified and traceable to the IFCC reference method, providing NGSP and IFCC values on patient, control, and calibrator reports. Provide documentation of NGSP accreditation and IFCC traceability in the technical bid.

What is the delivery timeframe and option clause for quantity changes?

Delivery starts after the original delivery order; quantity may vary ±25% at contract award and during currency. If extended, compute additional time as (Increased quantity ÷ Original quantity) × Original delivery period with a minimum 30 days.

Are FDA and CE certifications mandatory for this HPLC procurement?

FDA/CE certifications are requested for consideration; bidders should state status or provide alternative compliance evidence. Include any available CE/FDA documentation and confirm device conformity with international standards to strengthen the bid.

What testing modes must the HPLC system support without reagent changes?

The system must offer a dual program mode enabling HbA1c and HbA2/HbF/HbA1c testing without changing reagents or columns, and it should deliver unified reports showing both NGSP and IFCC values for each patient.

What is the required EMD amount and acceptable payment method?

The bid requires an EMD of ₹150,000. Submit proof of online transfer or demand draft as per tender terms; ensure the EMD accompanies the technical bid to avoid disqualification.

What is the LIS interface requirement for the HPLC system?

A bi-directional LIS interface is required, enabling seamless data exchange with laboratory information systems, including barcode-based sample identification and automatic result transfer to patient records.

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