GEM

Airports Authority Of India Wireless Conference System & PA Equipment Tender India 2025

Posted

27 Oct 2025, 05:59 pm

Deadline

08 Nov 2025, 06:00 pm

EMD

₹14,639

Location

IMPHAL EAST , MANIPUR

Progress

Issue27 Oct 2025, 05:59 pm
AwardPending
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Quantity

123

Category

Wireless Conference Controller

Bid Type

Two Packet Bid

Key Highlights

  • • Explicit EMD amount ₹14,639 and 25% quantity variation across the contract
  • • ATC document uploaded by buyer; bidders must review for special terms
  • • Installation scope included with wireless and PA audio equipment
  • • No ISI/ISO/brand specifications published in available data
  • • Delivery period defined by last date of original delivery order; extension rules apply
  • • Eight-item BOQ with unspecified item-level details requiring vendor diligence
  • • Flexibility to scale quantities within contracted rates during currency of contract
  • • Requires alignment with airport AV standards and integration capability

Categories 3

CABLE AUDIO CONFERENCING SYSTEM SPEAKER

Tender Overview

The Airports Authority Of India invites bids for a range of wireless and audio-visual equipment, including Wireless Conference Controller, PA Amplifier, Wall Mounted Speakers, Wireless Microphone Delegate Unit, Wireless Microphone Chairman Unit, Speaker Cable, Portable Speaker, and Installation services. The tender carries an EMD of ₹14,639 and encompasses a total of 8 items described in the BOQ. An option clause allows up to 25% quantity fluctuation both at initial award and during contract execution, with delivery timelines anchored to the last date of the original delivery order. The context centers on outfitting airport facilities with integrated AV and conferencing capabilities.

The organization’s procurement scope emphasizes standardization of wireless and wired audio components within a single installation package. The tender’s unique element is the explicit quantity variation clause and ATC terms, signaling flexibility in fulfilling evolving airport needs while maintaining contracted rates. The formal terms require bidder compliance with the option clause and adherence to delivery extensions based on proportional calculations, ensuring supply continuity across the contract period.

Technical Specifications & Requirements

  • Items listed cover a broad AV category (conference control, amplification, wall speakers, wireless mic sets, cables, portable speakers, and installation). No technical specifications are published in the data provided.
  • EMD: ₹14,639.
  • BOQ comprises 8 items; details for each item are not specified in the provided data.
  • ATC document referenced as uploaded by the buyer; bidders should review the ATC file for any additional terms.
  • Delivery policy follows the option clause, with timelines commencing from the last date of the original delivery order.
  • Contract flexibility allows quantity adjustments up to 25%, at contracted rates.

Terms, Conditions & Eligibility

  • EMD: ₹14,639 (required with bid submission).
  • Quantity flexibility: up to 25% increase/decrease during initial award and currency of contract.
  • Delivery period: to be calculated from the last date of the original delivery order; additional time formula applies when options are exercised.
  • ATC document: bidder must review the uploaded ATC for any special clauses.
  • Compliance: bidders must adhere to option clause, ensure financial viability and capability to deliver AV equipment installation.
  • No product-specific standards or certifications are specified in the current tender data.

Key Specifications

  • Product/service names: Wireless Conference Controller, PA Amplifier, Wall Mounted Speakers, Wireless Microphone Delegate Unit, Wireless Microphone Chairman Unit, Speaker Cable, Portable Speaker, Installation

  • Quantities: 8 BOQ items reported; exact quantities not disclosed in data

  • EMD amount: ₹14,639

  • Experience: Not specified in data; bidders should reference ATC for requirements

  • Quality/standards: Not specified; no explicit IS/ISO requirements provided in data

  • Delivery: Clause-based, last date of original delivery order governs timelines; option clause permits 25% quantity change

Terms & Conditions

  • Option Clause: +/- 25% quantity with contracted rates

  • Delivery: Timelines start from last date of original order; extended time formula applies

  • EMD: ₹14,639; requires submission with bid and compliance with ATC

Important Clauses

Payment Terms

Not specified in data; bidders should review ATC for payment milestones and schedule

Delivery Schedule

Delivery period calculated from the last date of the original delivery order; extension times follow the option clause formula

Penalties/Liquidated Damages

Not specified in data; ATC may contain LD or penalties; bidders must verify in ATC document

Bidder Eligibility

  • Experience in AV equipment installation and integration for large facilities

  • Financial capacity to handle contracts with variations up to 25% in quantity

  • Compliance with ATC terms and ability to submit EMD ₹14,639

Bill of Quantities (BOQ) 8 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Wireless Conference Controller As per Specification 1 pieces namshathui 60
2 PA Amplifier As per Specification 1 pieces namshathui 60
3 Wall Mounted speakers As per Specification 6 pieces namshathui 60
4 Wireless Microphone Delegate Unit As per Specification 12 pieces namshathui 60
5 Wireless Microphone Chairman Unit As per Specification 1 pieces namshathui 60
6 Speaker Cable As per Specification 100 metres namshathui 60
7 Portable Speaker As per Specification 1 set namshathui 60
8 Installation As per Specification 1 job namshathui 60

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for AV installation projects

4

Financial statements or turnover proof

5

EMD submission receipt of ₹14,639

6

Technical bid documents including compliance statements

7

OEM authorizations or product certifications (as applicable from ATC)

8

Any prior project references for wireless conference systems

Frequently Asked Questions

How to bid for Airports Authority of India AV equipment tender in India 2025

Bidders must submit GST, PAN, experience certificates and financial documents along with EMD ₹14,639. Review the ATC uploaded by the buyer for any special clauses. Ensure capability to deliver Wireless Conference Controller, PA Amplifier, and wireless microphone systems, with installation included.

What documents are required for the AAI AV tender submission in India

Required documents include GST registration, PAN, experience certificates for AV installations, financial statements, EMD receipt ₹14,639, technical compliance documents, OEM authorizations, and past project references demonstrating wireless conference and PA system deployment capability.

What are the technical specifications for the AAI wireless audio equipment tender

No item-level specs are published; the BOQ lists eight items: Wireless Conference Controller, PA Amplifier, Wall Mounted Speakers, Wireless Microphone Delegate and Chairman Units, Speaker Cable, Portable Speaker, and Installation. Review the ATC for any exact brand, power, impedance, or connectivity requirements.

When is the delivery deadline for the Airports Authority of India AV tender

Delivery timelines are tied to the last date of the original delivery order; if the option clause is exercised for quantity changes, extended time is calculated as (increased quantity ÷ original quantity) × original delivery period with a minimum 30 days.

What is the EMD amount for the AAI AV equipment procurement

The Earnest Money Deposit is ₹14,639. It must be submitted during bid submission as per ATC terms and the tender documentation, along with technical and financial bid components.

What are the eligibility criteria for AV installation bids in airports

Applicants should demonstrate prior AV installation experience in large venues, possess financial viability, submit required documents (GST, PAN), and accept the option-based quantity adjustments up to 25%. Compliance with ATC terms and delivery capability are essential.

How to verify submission requirements for the AAI AV tender 2025

Check the uploaded ATC document and the tender terms for item-wise specifications, EMD details, installation scope, and the option clause. Prepare OEM authorizations if required and compile all technical bid documents, including installation deployment plans and warranty terms.