GEM

Indian Air Force Catering Services Tender Gwalior Madhya Pradesh 2025 High Tea & Lunch ISI-agnostic Event-Based Procurement

Posted

27 Oct 2025, 05:03 pm

Deadline

06 Nov 2025, 06:00 pm

Value

₹3,46,500

Location

GWALIOR , MADHYA PRADESH

Progress

Issue27 Oct 2025, 05:03 pm
AwardPending
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Quantity

120

Bid Type

Two Packet Bid

Categories 4

RESTAURANT SERVICE SERVICES HOSPITALITY SERVICE CATERING SERVICE

Tender Overview

Organization: Indian Air Force (Department Of Military Affairs) — procurement for catering services (event-based) in Gwalior, Madhya Pradesh. Estimated value: ₹346,500. Service scope includes high tea and lunch, both vegetarian and non-vegetarian options, and a special buffet with table service. The contract allows a 25% increase/decrease in quantity or duration at issuance and post-issuance per terms. Bidders must submit an ink-signed scope of work and additional terms, with certificates/ documents as specified. This opportunity targets suppliers capable of on-site catering for military events with precise presentation and service standards.

Technical Specifications & Requirements

  • Service scope: on-site catering for high tea and lunch; veg and non-veg selections; special buffet with serving on table.
  • Location: Gwalior, Madhya Pradesh (474001); procurement under Indian Air Force.
  • Value & scope details: Estimated value ₹346,500; no itemized BOQ available; no explicit EMD amount stated.
  • Documentation & compliance: Bidders must upload an ink-signed copy of the specified scope of work; ensure all certificates/documents requested in the Bid document/ATC are provided.
  • Past experience proof: Acceptable proofs include contract copies with invoices and self-certification, client execution certificates, or third-party release notes.
  • Tender conditions: The buyer reserves the right to modify contract quantity/duration up to 25%; failure to provide required documents may lead to rejection.

Terms, Conditions & Eligibility

  • EMD: Not specified in the tender data.
  • Experience proof: Submit at least one valid form from the listed options (contract+invoice with self-certification, execution certificate, or equivalent).
  • Financial standing: Bidder must declare no liquidation or bankruptcy with an undertaking.
  • Submission requirements: Upload the ink-signed scope of work and all required certificates/documents; ensure compliance with ATC and corrigenda.
  • SOW compliance: Non-submission of required qualifications or documents may lead to bid rejection at technical evaluation.

Key Specifications

  • Estimated value: ₹346,500

  • Contract quantity variation: ±25% at contract issue and post-issuance

  • Service type: catering for high tea and lunch

  • Meal options: vegetarian and non-vegetarian as per buyer requirement

  • Presentation: special buffet with serving on table

  • Documentation: ink-signed copy of Scope of Work and all required certificates/documents

  • Past experience: proofs accepted include contract+invoice with self-certification, execution certificate, or third-party notes

Terms & Conditions

  • The buyer may adjust contract quantity/duration by up to 25% at issuance and thereafter

  • Upload ink-signed Scope of Work with firm stamp; failure may cause rejection

  • Proof of past experience must be provided from allowed document types

  • No explicit EMD amount is stated; bidders must verify during submission

  • Must submit all required certificates/documents per Terms and ATC/Corrigendum

Important Clauses

Payment Terms

Not specified in the data; bidders should expect standard government catering payment terms as per contract issued

Delivery Schedule

Event-based catering; delivery timing to be aligned with event schedule in Gwalior

Penalties/Liquidated Damages

Not detailed in the tender data; bidder should review contract for LD and performance guarantees

Bidder Eligibility

  • Vendor must have prior catering experience for high tea and lunch events

  • No active liquidation or bankruptcy; a formal undertaking required

  • Ability to supply both veg and non-veg menus and manage on-table buffet service

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Required Documents

1

Experience Criteria

2

Bidder Turnover

3

Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria

4

the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer

Frequently Asked Questions

How to bid for the catering tender in Gwalior for IAF?

Bidders must submit an ink-signed Scope of Work, upload all required certificates, and provide past experience proofs (contract+invoice with self-certification or client execution certificates). Ensure compliance with ATC, corrigenda, and the 25% quantity variation clause; verify the estimated value ₹346,500 and local delivery requirements.

What documents are required for IAF catering procurement in Madhya Pradesh?

Submit GST registration, PAN, experience certificates, financial statements, EMD or security deposit if applicable, technical bid documents, OEM authorizations if any, and the ink-signed Scope of Work with firm stamp; ensure all certificates referenced in the ATC are uploaded.

What are the technical catering requirements for IAF Gwalior event?

Service must cover high tea and lunch, with both veg and non-veg options and a special buffet with table service. Ensure presentation, on-site service capability, and adherence to any buyer-specific menu or quality standards mentioned in the Scope of Work.

When is the bid submission deadline for the Gwalior catering tender 2025?

Exact submission dates are not provided in the data; bidders should monitor the official tender portal and ATC for the final submission deadline and any corrigendum that may affect timing.

What are the EMD/tender security requirements for this IAF procurement?

The tender data does not specify an EMD amount. Bidders should confirm exact EMD/security deposit obligations during bid submission and prepare ready-to-submit instruments per the final tender terms.

What past experience proofs are acceptable for IAF catering bids?

Acceptable proofs include contract copies with invoices and bidder self-certification, execution certificates from clients, or third-party inspection notes; ensure documentation demonstrates successful delivery of similar high tea and lunch events.

What are the delivery and service expectations for the event-based catering?

Caterers must be prepared for on-site service for events in Gwalior, with on-table buffet setup and timely service during the event window; contract may include 25% quantity adjustments, so plan staffing and logistics accordingly.

What certifications or standards are required for the IAF catering bid?

The tender data does not list specific standards; bidders should provide typical hospitality certifications and client-specific attestations if requested, and ensure all documents comply with ATC/Corrigendum requirements.