GEM

Revenue And Forest Department Maharashtra IT Hardware Tender 2025 for All in One PC, MFM, and Multimedia Projector with Factory Preloaded OS Certification

Posted

28 Oct 2025, 05:57 pm

Deadline

10 Nov 2025, 05:00 pm

EMD

₹20,000

Location

SATARA , MAHARASHTRA

Progress

Issue28 Oct 2025, 05:57 pm
AwardPending
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Quantity

18

Category

Multimedia Projector (MMP)

Bid Type

Two Packet Bid

Key Highlights

  • • OEM authorization required for non-manufacturer bidders
  • • 25% quantity variation right during contract and currency
  • • EMD amount: ₹20,000; data sheet alignment mandatory
  • • 3-year residual market life requirement for offered products
  • • Malicious code certification mandatory in bid submission
  • • Factory preloaded OS with certification requirement for devices
  • • On-site OEM warranty for light source and device
  • • Performance/obsolescence risk mitigated by data sheet verification

Categories 2

MACHINE PROJECTOR

Tender Overview

The Revenue And Forest Department Maharashtra invites bids for IT hardware comprising All in One PC (V2), Multifunction Machine MFM (V2), and Multimedia Projector (MMP). The tender specifies an EMD of ₹20,000. While start/end dates and location details are not provided, the scope centers on district/department-level deployment of standard office devices with preloaded software certification and basic connectivity features. A key differentiator is the inclusion of an option clause allowing up to 25% quantity variation at contracted rates, and an emphasis on non-obsolete models with at least a 3-year market life. The tender references data sheet verification and OEM/authorisation requirements.

Technical Specifications & Requirements

  • Product categories include: All in One PC (V2), Multifunction Machine MFM (V2), Multimedia Projector (MMP)
  • Hardware features to be listed or inferred: Processor Number, RAM Type/Size, Storage Type/Capacity, Display Size/Panel Technology, Number of Ports, Stand, Print/Scan/Copier features (for MFM/printing specs), Print Speed per ISO 24734 (A4 Mono/Color), Duplex printing, Maximum Scan Area, Original Document Feeder, Paper Tray count, Connectivity, and Warranty (On Site OEM) for light source
  • The buyer demands a data sheet alignment with offered product specifications and factory preloaded OS with Certification; bidders must ensure OEM authorization where applicable and upload data sheets for verification
  • Technical compliance and model life expectancy play a critical role; non-obsolete products with defined specifications are mandatory to prevent rejection
  • The scope includes an on-site OEM warranty and light source warranty for projectors

Terms, Conditions & Eligibility

  • EMD: ₹20,000 (to be submitted as specified in bid terms)
  • Delivery terms: Delivery period aligned with original delivery order; option clause allows up to 25% variation in quantity and extended delivery time per formula
  • Eligibility: Bidder should not be undergoing liquidation or bankruptcy; must provide undertaking; OEM authorization where applicable
  • Documents: Upload Data Sheet, GST, PAN, experience certificates, financial statements, EMD documentation, and Malicious Code Certificate attestations
  • Warranty & penalties: On-site OEM warranty for projector light source; penalties/LD terms to be read in final contract
  • The terms emphasize that products must be market-valid for at least 3 years residual life and not declared end-of-life by OEM during the contract period

Key Specifications

  • All in One PC (V2) specifications dependent on data sheet

  • Multifunction Machine (MFM) (V2) with printing/scanning capability

  • Multimedia Projector (MMP) with brightness and native resolution details

  • Minimum duty cycle and connectivity requirements

  • Factory preloaded OS with Certification

Terms & Conditions

  • Quantity may increase/decrease by 25% at contract award

  • EMD ₹20,000; non-obsolete product life 3 years

  • OEM authorization required for non-manufacturer bidders

Important Clauses

Payment Terms

Payment terms to be specified by buyer; bidders should prepare for standard government terms and ensure data sheet alignment

Delivery Schedule

Delivery period begins after the last delivery order date; option clause may extend the delivery window with minimum 30 days

Penalties/Liquidated Damages

LD terms may apply for delayed delivery; exact rates to be defined in the contract

Bidder Eligibility

  • No liquidation, court receivership, or bankruptcy proceedings

  • Products must have at least 3 years residual market life

  • OEM authorization where applicable and data sheet verification

Technical Specifications 3 Items

Item #1 Details

View Catalog
Category Specification Requirement
Description Description of store All in One Personal Computers consist of a Mouse, Keyboard, Display with Web camera, inbuilt/integrated microphone array and speakers, an internal CPU with connection cables and power adapter with 1 year standard warranty
Description Processor Number Intel Core i3-12100, Intel Core i3-14100T, Intel Core i3-12300, Intel Core i3-14100, Intel Core i5-12400T, Intel Core i5-12500T, Intel Core i5 12600T, Intel Core i5-12400, Intel Core i5-12500, Intel Core i5-13400T, Intel Core i7 12700T, Intel Core i5-12600, Intel Core i5-13500T, Intel Core i5-14500T, Intel Core i5-14400, Intel Core i5-13600T, Intel Core i7-13700T, Intel Core i9 12900T, Intel Core i7-12700, Intel Core i7-14700T, Intel Core i5-13500, Intel Core i5-14500, Intel Core i9-12900, Intel Core i7-13700, Intel Core i7-14700, Intel Core i9-13900T, Intel Core i9-13900, Intel Core Ultra 5-235, Intel Core Ultra 7-265, Intel Core i5 14600T, Intel Core Ultra 5 235T, Intel Core Ultra 5 245, Intel Core Ultra 5 245T, Intel Core Ultra 9 285 Or higher
Input Devices Mouse Connectivity Wired, Wireless Or higher
Input Devices Keyboard Connectivity Wired, Wireless Or higher
Input Devices Type of Keyboard Standard, Bilingual Or higher
Operating System Operating System (Factory Preloaded with Certification) DOS or Equivalent
Memory Type of RAM DDR4, DDR5 Or higher
Memory RAM Size (GB) 8
Storage Type of Storage Installed with the System NVMe SSD
Storage Storage Capacity (in GB) 512
Display Display Size - Diagonal (in Inches) 58.1 - 63 (22.87" - 24.8")
Display Panel Technology In Plane Switching (IPS) Or higher
Ports Number of Ports 1-HDMI, 1-DP, Universal Audio Jack, 1- RJ-45 (10/100/1000 Ethernet Port), 1-USB 3.1 Gen 2 TYPE A, 1-USB 3.1 Gen 1 TYPE A, 2-USB 3.1 Gen 2 TYPE A, 2-USB 3.1 Gen 1 TYPE A, 1-USB 3.1 Gen 1 TYPE C
Generic Stand Standard

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Required Documents

1

GST registration certificate

2

PAN card

3

Data Sheet of offered products

4

Experience certificates for similar deployments

5

Financial statements (audited/approved)

6

EMD submission proof

7

OEM authorization/authorisation certificate (where applicable)

8

Malicious Code Certificate

9

On-site OEM warranty details

Frequently Asked Questions

How to bid for IT hardware tender in Maharashtra 2025?

Bid submission requires GST, PAN, data sheets, EMD ₹20,000, OEM authorization, and Malicious Code Certificate. Ensure the data sheet matches offered hardware like All in One PC, MFM, and projector, and confirm factory preloaded OS certification. Follow the 25% quantity variation clause and delivery terms.

What documents are required for Maharashtra IT hardware bid 2025?

Submit GST certificate, PAN, audited financial statements, experience certificates for similar deployments, EMD proof of ₹20,000, data sheets of offered models, OEM authorization, Malicious Code Certificate, and on-site OEM warranty details. Ensure alignment with tender terms and data sheet specifications.

What are the technical specifications for projector and PCs in this tender?

Projector and PC specs rely on data sheets but must include factory preloaded OS certification, display size, RAM type/size, storage capacity, number of ports, print/scan features for MFM, minimum ISO 24734 speeds, and warranty terms. Ensure no end-of-life products are offered.

What is the EMD amount and payment terms for Maharashtra bid?

EMD is ₹20,000. Payment terms will be defined in the contract; bidders should anticipate standard government terms, with delivery acceptance after order, and potential performance-based payments aligned to delivery milestones.

What are the delivery and quantity variation terms for the Maharashtra tender?

The purchaser may increase or decrease the quantity by up to 25% at contract placement and during the currency of the contract. Delivery timing scales with the extended quantity using a defined formula, with a minimum 30 days extension when applicable.

What OEM authorization is required for this Maharashtra procurement?

Bidders must provide OEM authorization/certificate with details of the authorized representative, including name, designation, address, email, and phone. This ensures compliance for non-manufacturer bidders and data sheet verification.

What is the warranty coverage for equipment in this Maharashtra tender?

On-site OEM warranty is required for both lighting and main devices; projector light source warranty is specified with uptime/life criteria. Ensure the warranty terms are clearly defined in the contract and accompanied by service level commitments.

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