GEM

Armoured Vehicles Nigam Limited AVNL Audio-Visual Equipment Tender Avadi Tamil Nadu 2025 – 19 Items, ₹1.20 Lakh EMD, ₹59.89 Lakh Estimated

Posted

21 Oct 2025, 05:18 pm

Deadline

11 Nov 2025, 04:00 pm

EMD

₹1,20,000

Value

₹59,88,550

Progress

Issue21 Oct 2025, 05:18 pm
AwardPending
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Quantity

31

Category

98 inch interactive panel

Bid Type

Two Packet Bid

Categories 15

INTERACTIVE PANEL PANEL SECURITY CAMERAS PORT AUDIO VIDEO EQUIPMENT CONTROL SYSTEM CAMERA SPEAKER CCTV SYSTEM SOFTWARE EQUIPMENT CABLE NETWORKING EQUIPMENTS AUDIO CONFERENCING SYSTEM DIGITAL PODIUM

Tender Overview

Armoured Vehicles Nigam Limited (AVNL) invites bids for a comprehensive AV equipment package to equip the AVNL Institute of Learning, Avadi, Tamil Nadu. The procurement covers 19 items including ceiling microphones, interactive panels, podium setup, PTZ cameras, gooseneck mics, DSPs, control systems, lecture recording, HDMI routing, network switches, AV racks, and cabling. Estimated value: ₹5,988,550 with an EMD of ₹120,000. Delivery and installation at AVNL Institute of Learning, Avadi, with on-site commissioning. Mandatory product datasheet/brochure submission and self-certified warranty. Emphasizes OEM/Reseller eligibility and prior govt/PSU supply evidence.

  • Location: Avadi, Tamil Nadu; Organization: Armoured Vehicles Nigam Limited; Category: AV equipment and related systems; Expected commercial terms: 100% payment after installation, 30-day payment window; Experience requirement: 3 years govt/PSU supply of similar products; Key differentiator: primary product must meet the 3-year criterion in bunch bids; On-site inspection permitted.

Technical Specifications & Requirements

  • Product scope includes: ceiling microphone, interactive panel (98 inch), podium display (24 inch), wooden podium, gooseneck podium mic, digital lavalier mic, 12x optical zoom PTZ camera, 2-way ceiling mount loudspeaker, Class D amplifier, DSP, control system hardware/software, touch screen controller, lecture recording/streaming device, 32 inch preview monitor, 8x8 HDMI matrix switch, cable manager, 16-port PoE switch, AV equipment rack, cables & connectors.
  • No explicit technical standards listed; bidders must submit mandatory product datasheet/brochure; on-site inspection and acceptance by consignee post-delivery; warranty to be self-certified by manufacturer/seller; installation & commissioning to be completed as per Annexures at AVNL IOLAV site.
  • Ensure compliance with complete item descriptions via datasheets; emphasis on proper installation capabilities and post-installation support.

Terms, Conditions & Eligibility

  • EMD: ₹120,000.
  • Experience: Bidder or OEM must have supplied similar category products to central/state govt or PSU for 3 years pre-bid opening; copies of contracts to be submitted with bid.
  • Payment: 100% after installation and commissioning with completion certificate; payment term: 30 days from invoice.
  • Documentation: Submit required product datasheet/brochure, NDCA, OEM authorizations, GST, PAN, and experience certificates; site visit recommended to understand Annexure-A/B/C scope.
  • Warranty: Self-certified Manufacturer’s warranty; right to inspect on consignee site; rejection rights retained on proper justification.

Key Specifications

  • Product scope includes: ceiling microphone, 98-inch interactive panel, 24-inch podium display, wooden podium, gooseneck podium microphone, digital lavalier microphone, 12x optical zoom PTZ camera, 2-way ceiling mount loudspeaker, Class D amplifier, DSP, control system hardware/software, touch screen controller, lecture recording & streaming device, 32-inch preview monitor, 8x8 HDMI Matrix switch, cable manager, 16-port POE switch, AV rack, cables and connectors

  • Estimated value: ₹5,988,550; EMD: ₹120,000

  • Delivery/installation location: AVNL Institute of Learning, AVNL Estate, Avadi, Thiruvallur 600054

  • Mandatory: submit product datasheet/brochure; self-certified warranty; on-site inspection and acceptance; 100% payment after commissioning

  • Experience: 3 years in govt/PSU supply of similar AV equipment

Terms & Conditions

  • EMD of ₹120,000 required with bid submission

  • 3 years govt/PSU supply experience for bidder or OEM

  • 100% payment after successful installation with completion certificate

  • Submit product datasheet/brochure and OEM authorizations

  • NDCA and compliance statements to be uploaded with bid

Important Clauses

Payment Terms

100% payment on successful installation and commissioning, certified by AVNL IOLAV; payment within 30 days of invoice

Delivery Schedule

Delivery and installation at AVNL Institute of Learning, Avadi; on-site commissioning by consignee; site visit advised prior to submission

Penalties/Liquidated Damages

Not explicitly defined in terms; potential rejection on non-compliance with datasheet or late installation beyond scope

Bidder Eligibility

  • 3 years of govt/PSU procurement experience for similar AV equipment

  • Must have supplied to central/state govt or PSU historically

  • OEM/Reseller eligibility with contract copies for prior year quantity fulfillment

Bill of Quantities (BOQ) 19 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Ceilig Microphone Ceiling beamforming microphone array 3 pieces thvvswamy.ofb 120
2 98 inch interactive panel 98 inch Interactive flat panel with built in ops 8GB RAM 512 GB SSD 1 pieces thvvswamy.ofb 120
3 24 inch display for podium 24 inch display resolution 1920 x 1080 full HD multi touch 1 pieces thvvswamy.ofb 120
4 Wooden podium Durable laminate plywood podium with side table extension 1 pieces thvvswamy.ofb 120
5 Gooseneck microphone for podium Pre polarised condensor microphone gooseneck microphone 125db 1 pieces thvvswamy.ofb 120
6 Digital lavalier microphone Wireless Digital lavalier microphone system 80 mW 1 pieces thvvswamy.ofb 120
7 12 X optical zoon PTZ camera FHD PTZ camera 12X Digital zoom 1080p 2MP 2 pieces thvvswamy.ofb 120
8 2 way ceiling mount loudspeaker ceiling 2 way speaker 30 W RMS 88 dB 8 pieces thvvswamy.ofb 120
9 Class D amplifier 4 channel class D amplifier 60 W Channel SNR 90 dB 1 pieces thvvswamy.ofb 120
10 Digital Signal processor DSP 8 X 8 DSP for conferencing dynamic range 109 dB 1 pieces thvvswamy.ofb 120
11 Control system hardware and software Integrated control system software and hardware based 1 pieces thvvswamy.ofb 120
12 Touch screen controller 10 inch tablet controller with control application of AV devices 1 pieces thvvswamy.ofb 120
13 Lecture recording and streaming device Rack mounted lecture capture system recording and streaming 1 pieces thvvswamy.ofb 120
14 32 inch preview monitor 32 inch display full HD built in android OS wifi bluetooth 1 pieces thvvswamy.ofb 120
15 8 x 8 HDMI Matrix switch 8 x 8 HDMI Matrix switch supporting 4K60 resolution 1 pieces thvvswamy.ofb 120
16 Cable manager Tabletop cable manager with power outlets 3 pieces thvvswamy.ofb 120
17 16 port POE Switch Gigabit Ethernet switch with 16 ports 1 pieces thvvswamy.ofb 120
18 AV equipment rack Standard 19 inch AV rack with accessories 1 pieces thvvswamy.ofb 120
19 Cables and connectors All required cables and connectors for AV system integration 1 pieces thvvswamy.ofb 120

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates showing govt/PSU supply for 3 years

4

Financial statements (as required by terms)

5

EMD submission proof (₹120,000) via online/DD

6

Technical bid documents and product datasheet/brochure

7

OEM authorization or reseller authorization documents

8

Non-disclosure declaration certificate on bidder/OEM letterhead

9

Compliance statement on firm letterhead with authorized signature & seal

Frequently Asked Questions

How to bid in AVNL Avadi AV equipment tender 2025?

Bidders must meet eligibility criteria including 3 years of govt/PSU supply experience for similar AV equipment, submit GST, PAN, financials, EMD ₹120,000, product datasheet/brochure, OEM authorizations, and a NDCA. Installations require on-site commissioning and completion certificate for 100% payment within 30 days.

What documents are required for AVNL AV equipment procurement 2025?

Required documents include GST certificate, PAN, experience certificates showing govt/PSU supply, financial statements, EMD proof of ₹120,000, technical datasheets/brochures for quoted items, OEM/reseller authorizations, and the NDCA on bidder letterhead with signature and seal.

What are the delivery and installation requirements for AVNL IOLAV project?

Delivery and installation occur at AVNL Institute of Learning, Avadi. On-site commissioning is mandatory; the consignee will inspect and accept or reject based on completion certificate. Full payment is released within 30 days after invoice following successful installation.

What is the EMD amount for the AVNL Avadi tender 2025?

The EMD amount is ₹120,000. Submit via online mode or demand draft as per tender terms. EMD demonstrates bidder seriousness and secures bid participation while ensuring compliance with qualification criteria.

What brands or OEM requirements exist for AV equipment in this tender?

OEM/Reseller eligibility is permitted; provide OEM authorizations and project experience contracts. The bid requires product datasheets/brochures to verify specifications and warranty commitments; self-certified manufacturer warranty must accompany delivery for acceptance.

What are the payment terms after AVNL installation completion?

Payment is 100% after successful installation and commissioning, certified via completion certificate by AVNL IOLAV, with remittance within 30 days of invoice. Ensure all required commissioning documents and warranties are in place to trigger payment.

How to confirm qualification for govt/PSU supply experience in this tender?

Provide contract copies showing regular supply of similar AV equipment to central/state govt or PSU for 3 years prior to bid opening. Where multiple items exist, the primary product must meet the criterion; submit year-wise contract evidence.

What is the scope of the 19-item AV equipment package in AVNL tender?

The package covers ceiling microphones, 98-inch interactive panel, 24-inch podium display, wooden podium, gooseneck podium mic, digital lavalier mic, 12x optical zoom PTZ camera, dual loudspeakers, Class D amplifier, DSP, control system, touch controller, lecture recording/streaming, 32-inch monitor, 8x8 HDMI matrix, cable manager, 16-port POE switch, AV rack, cables/connectors, and related accessories.