GEM

ESIC Kamrup ENT Workstation Tender Assam 2025 - ISI/ISO Standards, Endoscopy Suite, ITS, Guarantees

Posted

28 Oct 2025, 02:31 pm

Deadline

07 Nov 2025, 03:00 pm

EMD

₹49,500

Location

KAMRUP , ASSAM

Progress

Issue28 Oct 2025, 02:31 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Categories 1

ELECTRONIC COMPUTATIONAL DEVICE

Tender Overview

The opportunity is issued by the Employees State Insurance Corporation (ESIC) for an ENT Workstation located in Kamrup, Assam. The contract covers a comprehensive ENT workstation with integrated endoscopy capabilities, including rigid and flexible endoscopes, camera system, microscope, cautery, and patient examination chair. The bid references a substantial equipment package with advanced features such as autoclavable instrument trays, UV sterilisation drawers, and a heated endoscope storage module. An EMD of ₹49,500 applies, and the tender requires a Guwahati-based seller with a valid trade license. A physical demo within 10 days of bid opening is mandated. This procurement emphasizes on-site installation, software integration (PACS and reporting), and ongoing warranty coverage beyond accessories. The scope includes a dedicated suction system, automated discharges, and an on-board X-ray viewer, with optional quantity variation up to 25% under the buyer’s option clause. The tender is positioned as a high-complexity medical workstation procurement for public sector healthcare in Assam.

Technical Specifications & Requirements

  • Main Unit Configuration: Storage drawers with UV sterilisation; pull-out writing desk; autoclavable instrument trays; dedicated tray for used instruments.
  • Endoscope Storage: Heated, autoclavable, removable storage for rigid endoscopes; removable storage for used rigid endoscopes; storage for flexible FNL scope.
  • Compressed air & suction: Maximum compressed air system range; medication reservoir material; built-in suction with specified L/min capacity; additional suction for spit bowl/rinsing funnel; automatic ON/OFF tied to handle.
  • Vision & accessories: Light sources with universal outlet; leather-upholstered headlamp with adjustable spot; gallery/upper shelf; cotton/tongue paper dispenser; mirror heater blocks for 50+ mirrors; stainless steel holders for tongue depressors and ear speculula.
  • Ancillary equipment: Automatic liquid discharge; X-ray viewer with on/off; acoustic analysis/voice recording and archiving; otoscope; stroboscopy capability; ENT endoscopes (nasal, rigid, ear, laryngoscope, flexible); endoscopy camera system, monitor, mounting, and medical-grade HD display.
  • Microscope: Magnification change, green filter, spectacle-eyepiece, adjustable mount/handle, beam splitter with camera head adapter; warranty coverage.
  • Cautery & power: Cautery system with defined make; warranty for cautery; power backup and specified back-up time; fibro-optic light cables count.
  • Chairs & furniture: ENT patient examination chair with lifting, height adjust, incline/tilt, synchronized back/leg rest; doctor chair with rolling base and 360° rotation.
  • Endoscopes: Nasal, ear, laryngoscope sets; autoclave compliant; specified diameters and working lengths.
  • Vendor requirements: 10-day demo, Guwahati office, valid local trade license, extensive spare parts list with pricing, software updates, PACS integration, camera/reporting software, and connectivity options (WiFi/Bluetooth).

Terms, Conditions & Eligibility

  • EMD: ₹49,500; payment methods include DD or online transfer to ESIFund Account No1, Guwahati.
  • Delivery & variation: Option clause allows ±25% quantity variation at contract rates; delivery period increases proportionally with quantity, minimum 30 days.
  • Demo & location: Physical demo within 10 days of bid opening; seller must have registered office in Guwahati, Assam and local trade license.
  • Documentation: Comprehensive spare parts list with pricing; software updates; PACS software provided free; recording software for camera unit; printing connectivity slot; WiFi/Bluetooth compatibility.
  • Software & interoperability: All updated software provided free; PACS software included; archiving/reporting suite to be provided.
  • Integrity & compliance: Integrity pact aligned to GFR and CVC guidelines; bid security declaration is permissible in lieu of EMD for some categories per policy; MSE exemptions possible.

Key Specifications

  • ENT Workstation with complete main unit configuration and endoscope storage modules

  • Autoclavable instrument trays and UV-sterilised drawers

  • Heated endoscope storage and removable compartments for used scopes

  • Maximum suction capacity in L/min and automatic ON/OFF control

  • X-ray viewer integrated with on/off switch; multi-dimensional voice analysis capability

  • Endoscopy camera system with HD medical-grade monitor and mounting

  • Microscope with magnification range, green filter, and spectacle wearers eyepiece

  • Cautery system with warranty and specified make

  • Power backup with specified back-up time

Terms & Conditions

  • Option clause allows ±25% quantity variation at contract rates

  • Physical demo required within 10 days of bid opening

  • Guwahati, Assam registration and trade license mandatory

  • PACs software and updated software must be provided at no extra cost

  • Bid security may be substituted with a Bid Security Declaration for eligible entities

Important Clauses

Payment Terms

EMD ₹49,500; payment via DD or online to ESIFund Account No1; options for deviation allowed under contract terms.

Delivery Schedule

Delivery period adjustable based on quantity variation; minimum 30 days from order placement; extended delivery terms apply with option clause.

Penalties/Liquidated Damages

LD provisions tied to delivery and performance; specific LD rate not listed in available data; compliance with delivery schedules is mandatory.

Bidder Eligibility

  • Sellers must have registered office at Guwahati, Assam

  • Valid trade license of Guwahati, Assam

  • Demonstrated ability to provide PACS software and camera/reporting modules

  • Availability of spare parts and consumables for life of equipment

Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
Main Unit Configuration Storage Drawers Provided 3, 4
Main Unit Configuration Number of drawers with UV sterilisation 2
Main Unit Configuration Provision of of Pull Out writing desk Stainless Steel 304
Main Unit Configuration Autoclavable Instrument trays PROVIDED Stainless Steel 304
Main Unit Configuration Tray for USED Instruments Stainless Steel 304
Main Unit Configuration Warranty for the Work Station excluding Accessories such as Camera System,Microscope and CAUTERY System etc (If any other accessories not included with unit these shall be excluded) in years 5
Endoscope Storage in Main Unit Storage facility for rigid endoscope (Heated) , Autoclavable and removable provided in the unit 2, 4
Endoscope Storage in Main Unit Storage for rigid used endoscope Autoclavable and removable provided with unit 2, 3
Endoscope Storage in Main Unit Storage for Flexible FNL scope, Autoclavable and removable provided with unit 1, 3
Compressed air system in main unit Maximum Range of Compressed air system 0.1 bar to 2.5 bar, 0.1 bar to 4 bar
Compressed air system in main unit Material of medication reservoir Glass
Suction system in main unit Maximum Capacity of inbuilt suction motor in (Litre/Min) 60
Suction system in main unit Additional suction system for spit bowl/rinsing funnel Yes
Suction system in main unit Availability of automatic ON/OFF for suction when the handle is lifted Yes
Light Source & Headlamp in Main Unit Number of Light source with separate universal outlet 2
Light Source & Headlamp in Main Unit Availability of Leather up-holstered Headlamp with adjustable spot Fiberoptic Type, Automatic ON/OFF, Battery Type
Additional parameters Gallery/ Upper shelf for keeping Devices Provided Yes
Additional parameters Dispenser for cotton and Tongue Holding paper provided Yes
Additional parameters Mirror Heater Block for 50 or more mirrors provided Yes
Additional parameters SS Tongue Depressor Holder Provided Yes
Additional parameters SS Ear Speculum Holder Provided Yes
Additional parameters Storage Cabinet with drawers attached to the main unit Provided Yes
Additional parameters Automatic liquid container discharge system Yes
Additional parameters X ray viewer with on-off switch Yes, No
Additional parameters Facility for acoustic analysis / recording of voice signal (multi dimensional voice profile software) , archiving & recording device & taking report Yes, No
Additional parameters Otoscope Provided with fiberoptic illumination with all size ear speculum including seigel's pneumatic speculum, 3.5 volt halogen bulb with 5 spare bulbs, heavy duty handles with charger and chargeable battery along with a spare battery, Not provided
Additional parameters Facility of Stroboscopy , integrated with the unit Yes, No
Cautery System Cautey sytem Provided with ENT Work Station Yes
Cautery System Details of Cautery System Provided 80 to 100 W Mono and Bipolar cautery system with set of Reusable cables & probes/forceps for ENT Procedures
Cautery System Make of Cautery System Provided Arbe, Others
Cautery System Warranty for cautery if provided with work station in years 5
Microscope System Microscope Syatem Provided with ENT Work station Yes
Microscope System Details of Microscopic System Provided with ENT Work Station Binacular ENT Microscope with 12.5 X Zoom Focal 250mm with fine focussing with inbuilt LED Light source
Microscope System Magnification Changer Range for Microscope System 3 Step
Microscope System Integrated Green Filter for Microscope system Yes, No
Microscope System Eyepiece for spectacle wearers provided with microscope system Yes, No
Microscope System Mounting type in case of Microscope Unit Mounted, Floor mountable
Microscope System Adjustible Handle for Microscope Yes
Microscope System Beam Splitter with camera head adapter for Microscope Yes
Microscope System Make of Microscope System Provided Leica, Labomed, Others
Microscope System Warranty For Microscope if provided with work station in years 5
ENDOSCOPY CAMERA SYSTEM and MONITOR Camera System Provided Single Chip, 3 Chip
ENDOSCOPY CAMERA SYSTEM and MONITOR Type of Chip CCD/CMOS
ENDOSCOPY CAMERA SYSTEM and MONITOR Resolution HD Camera with DVI/HDMI O/P
ENDOSCOPY CAMERA SYSTEM and MONITOR HD Monitor Medical Grade 21 inch, 24 inch
ENDOSCOPY CAMERA SYSTEM and MONITOR Mounting of Monitor Unit Mounted
ENDOSCOPY CAMERA SYSTEM and MONITOR Make of Camera System Provided Others
ENDOSCOPY CAMERA SYSTEM and MONITOR Warranty for Camera System if provided with work Station in years 5
PATIENT EXAMINATION CHAIR Patient Chair Provided with Work Station Yes
PATIENT EXAMINATION CHAIR Type of Patient Chair Motorized only
PATIENT EXAMINATION CHAIR ENT Patient Examination Chair must have lifting mechanism and height adjustment Yes
PATIENT EXAMINATION CHAIR Backrest adjustable and can be made to incline 10 degree forward to vertical position and backward completely to a horizontal position and can be rolled back Yes
PATIENT EXAMINATION CHAIR Synchronized motion of Back rest and leg rest Yes
Doctors chair Doctor Chair Provided with work station Yes
Doctors chair Doctor's Chair/ Stool should have back rest and Wide base, 360 deg rotataion, should have rolling casters with brakes for easy movement Yes
ENT ENDOSCOPES ENT Endoscopes Provided with Work Station Yes
ENT ENDOSCOPES Nasal Endoscope, Wide View, Diameter 4 mm, Working Length 175-180 mm, Autoclavable provided 0°
ENT ENDOSCOPES Rigid Nasal Endoscope 0°, 30°
ENT ENDOSCOPES EAR Endoscope 0°, 30°, NA if endoscope not provided
ENT ENDOSCOPES Rigid ear telescope, Wide view, Size 3 mm diameter, 6 cm length, Autoclavable provided 0°, 30°, NA if endoscope not provided
ENT ENDOSCOPES Laryngoscope, Wide View, Diameter 8 mm, Working Length 190 mm, Autoclavable provided 70°, NA if laryngoscope not provided
ENT ENDOSCOPES Laryngoscope, Wide View, Diameter 11 mm, Working Length 190 mm, Autoclavable provided 90°, NA if laryngoscope not provided
ENT ENDOSCOPES Flexible Laryngoscope Outer diameter 3.4 to 3.8 mm, length 300-340 mm, Fiber optic light cable 2.5 mm diameter, NA if laryngoscope not provided
ENT ENDOSCOPES Warranty for Endoscope if provided with work station in years 5, NA if not provided
Power supply Power Back Up Provided Online UPS System, 2 KVA, Not Provided
Power supply Back up time 15 Minutes, NA if Back up not provided
Power supply Number of Fibro-optic light cable 2

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for ENT workstation deployments

4

Financial statements and turnover details

5

EMD submission document (or Bid Security Declaration where applicable)

6

Technical bid documents demonstrating compliance to listed specifications

7

OEM authorizations and spare parts availability statement

8

Trade license for Guwahati, Assam

9

Demo scheduling confirmation and installation plan

10

Software licenses and PACS integration documentation

11

Warranty and CAMC scope letter

12

Proof of registered office in Guwahati, Assam

Frequently Asked Questions

How to bid for ESIC ENT workstation tender in Kamrup Assam 2025

Bidders must submit GST, PAN, and experience certificates for ENT deployments; include EMD ₹49,500 or Bid Security Declaration; provide OEM authorizations, spare parts pricing, and a 10-day demo plan. Ensure Guwahati registration and trade license. Compliance with PACS and software updates is required.

What documents are required for ESIC ENT bid in Guwahati

Required documents include GST certificate, PAN, experience certificates for similar work, financial statements, EMD or bid security declaration, trade license for Guwahati, OEM authorizations, spare parts list with pricing, and software licenses for PACS and camera/reporting modules.

What are the technical standards for ENT workstation in Assam tender

The tender requires ISO-compliant software, PACS compatibility, medical-grade HD camera monitor, autoclave‑friendly instrument trays, UV-sterilised drawers, heated endoscope storage, and endoscope autoclaving capability; ensure warranty terms for workstation components excluding accessory devices.

When is the physical demo due for ESIC Kamrup ENT bid

A physical demo must be provided within 10 days of bid opening; plan logistics accordingly and confirm booth setup, demonstration of endoscopy system, camera integration, and software demonstration including archiving/reporting workflow.

What is the EMD amount for ESIC ENT procurement 2025

The EMD amount is ₹49,500; submission can be via Demand Draft payable at Guwahati or through online transfer to ESIFund Account No1; in certain cases a Bid Security Declaration may substitute EMD per policy.

What are the warranty expectations for ENT workstation components

Warranty coverage applies to the main workstation and microscope/camera system as specified; cautery and endoscope warranty terms are vendor-defined, excluding accessories like camera system and CAUTERY; ensure warranty duration is clearly stated in the bid and CAMC terms.

What delivery terms are included for +/-25% quantity variation

The option clause allows ±25% quantity variation; delivery time scales with extra quantity using the formula (additional quantity/original) × original delivery period, with a minimum of 30 days; extended delivery after contract may apply.

Which software features must be provided with the ENT workstation

Software requirements include free updated software, PACS integration, camera recording and report generation, display connectivity (WiFi/Bluetooth), and archiving capabilities; ensure all licenses remain valid for the equipment life and are included in the bid.

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