GEM

CSIR DSIR Audio Visual Equipment Tender 2025 - ISI/AAA/TRTL Standards, 3 Years AMC, India

Posted

24 Oct 2025, 03:01 pm

Deadline

18 Nov 2025, 11:00 am

Location

CENTRAL DELHI , DELHI

Progress

Issue24 Oct 2025, 03:01 pm
AwardPending
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Quantity

87

Category

Audio Visual Equipment

Bid Type

Two Packet Bid

Categories 13

PUBLIC ADDRESS SYSTEM PANEL CAMERA POWER AUDIO VISUAL SPEAKER EQUIPMENT CABLE LAPTOP AUDIO CONFERENCING SYSTEM CHARGING STATION DIGITAL PODIUM PROJECTOR

Tender Overview

Organization: Council of Scientific and Industrial Research (CSIR)
Department: Department of Scientific and Industrial Research (DSIR)
Procurement: Audio Visual Equipment and related accessories including projectors, touch displays, conference systems, microphones, racks, cameras, and network components
Quantity/Scale: Bid allows up to 25% quantity variation during contract delivery; original items span 32 listed components though itemized quantities are not provided
Estimated Value/EMD: Not disclosed in the data; bidders should verify in the tender documents
Location: Not specified; tender is issued under CSIR DSIR guidelines
Key Differentiator: Comprehensive service and AMC framework with post-warranty support and service centre requirements
Unique Aspects: Option clause governing delivery extension and bulk quantity adjustments; mandatory service centre presence or establishment within 30 days of award

Technical Specifications & Requirements

  • Product scope: Audio Visual equipment set including Gooseneck Microphone, Wireless Handheld MIC, Wireless Lavalier MIC, Touch Panel/Display, 18U Rack, Projector, VC Camera, Camera Switcher, USB Capture Device, Power Amplifier types A/B, Ceiling/Wall Speakers, Cable Manager, DC/Power solutions, AMC Cost implication
  • Standards/Compliance: Tender requires OEM AMC after-warranty option with annual rate not to exceed 5% of contract price; performance security for AMC at 4% of total AMC value; AMC terms payable quarterly
  • Delivery/Installation: Delivery period extendable under option clause; initial delivery terms tied to original delivery period with minimum extension of 30 days; service centre presence mandatory
  • Warranty/Service: On-site or carry-in warranty terms depending on product; post-warranty AMC mandatory if invoked; service centre establishment if not pre-existing within 30 days of award
  • Quality/Obsolescence: Bidders must commit to products with at least 3 years residual market life and not end-of-life at bid time
  • Documentation: OEM authorizations, technical compliance certificates, and evidence of established service centres must be provided

Terms, Conditions & Eligibility

  • EMD/Financial: Exact EMD not stated; bidders must adhere to standard EMD requirements per CSIR DSIR terms; ensure financial standing includes no liquidation or bankruptcy
  • Delivery: Option clause permits 25% quantity change during contract; delivery extension rules defined by formula and minimum 30 days
  • Service & Support: Functional Service Centre in each consignee state; if absent, must establish within 30 days of award; payment contingent on documentary proof of centre
  • Warranty/AMC: 3-year AMC after warranty at up to 5% per annum; original performance security released after AMC security of 4% is verified; AMC acceptance is mandatory when called
  • Bidder Eligibility: Not liquidated, no receivership; products must be non-obsolete with minimum 3-year life; OEM AMC backing required
  • Submission: Ensure all required bid documents, including GST, PAN, experience certificates, financials, and OEM authorizations, are prepared for submission

Key Specifications

    • Product scope: Audio Visual equipment set including microphone arrays, wireless mics, touch display controllers, projectors, cameras, switchers, USB capture devices, 18U racks, and loudspeakers
    • Quantity/Value: 32 total items listed; exact quantities not disclosed; 25% quantity variation allowed during contract
    • Certifications/Standards: AMC must be 5% of contract price per year; AMC security at 4% of total AMC value
    • Delivery/Warranty: Delivery period adjustable; service centre within 30 days; on-site or carry-in warranty dependent on product

Terms & Conditions

  • Delivery quantity can increase up to 25% during the contract at contracted rates

  • Must establish functional service centres within 30 days if not already present

  • 3-year residual market life requirement to avoid end-of-life products

  • AMC available for 3 years at 5% annual rate; AMC security set at 4%

Important Clauses

Payment Terms

Payment terms link to AMC engagement; AMC charges paid quarterly post-rendering of services; performance security 4% retained until AMC verification

Delivery Schedule

25% quantity variation allowed; delivery timeline calculated with minimum 30 days extension; original delivery period governs length

Penalties/Liquidated Damages

Penalties may apply for non-compliance with delivery or service centre obligations; detailed LD terms to be provided in final tender documents

Bidder Eligibility

  • Not under liquidation, court receivership, or bankruptcy

  • Offer products with at least 3 years remaining market life (not end-of-life)

  • Demonstrate ability to establish or maintain service centres in each consignee state

Bill of Quantities (BOQ) 32 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Audio Visual Equipment Video over IP Encoder Type A 5 pieces [email protected] 90
2 Audio Visual Equipment Video over IP Encoder Type B 5 pieces [email protected] 90
3 Audio Visual Equipment Video over IP Decoder 10 pieces [email protected] 90
4 Controller Controller 1 pieces [email protected] 90
5 Touch Panel Touch Panel 1 pieces [email protected] 90
6 Touch Tablet Touch Tablet 1 pieces [email protected] 90
7 PoE Network Switch PoE Network Switch 1 pieces [email protected] 90
8 Wireless Presentation Systems with 2 USB Dongle Wireless Presentation Systems with 2 USB Dongle 1 pieces [email protected] 90
9 Cable Manager Cable Manager 8 pieces [email protected] 90
10 Digital Signal Processor Type A Digital Signal Processor Type A 1 pieces [email protected] 90
11 Digital Signal Processor Type B Digital Signal Processor Type B 1 pieces [email protected] 90
12 Gooseneck Microphone Gooseneck Microphone 18 pieces [email protected] 90
13 Wireless Hanheld MIC Wireless Hanheld MIC 2 pieces [email protected] 90
14 Wireless Lavalier MIC Wireless Lavalier MIC 1 pieces [email protected] 90
15 Charging Station Charging Station 1 pieces [email protected] 90
16 Power Amplifier Type A Power Amplifier Type A 1 pieces [email protected] 90
17 Power Amplifier Type B Power Amplifier Type B 1 pieces [email protected] 90
18 Celling Speaker Celling Speaker 8 pieces [email protected] 90
19 Wall Speaker Wall Speaker 4 pieces [email protected] 90
20 Media Plate Media Plate 1 pieces [email protected] 90
21 Projector Projector 2 pieces [email protected] 90
22 VC Camera VC Camera 2 pieces [email protected] 90
23 Camera Switcher Camera Switcher 1 pieces [email protected] 90
24 USB Capture Device USB Capture Device 1 pieces [email protected] 90
25 18U Rack 18U Rack 2 pieces [email protected] 90
26 Laptop Laptop 1 pieces [email protected] 90
27 Touch Display Touch Display 1 pieces [email protected] 90
28 AMC Cost AMC cost for 4th year after the expiry of 3 years warranty 1 pieces [email protected] 90
29 AMC Cost AMC cost for 5th year 1 pieces [email protected] 90
30 AMC Cost AMC cost for 6th year 1 pieces [email protected] 90
31 AMC Cost AMC cost for 7th year 1 pieces [email protected] 90
32 AMC Cost Technical Support Service 1 pieces [email protected] 90

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN)

3

Experience certificates for similar audiovisual equipment procurements

4

Financial statements demonstrating stability

5

Earnest Money Deposit (EMD) documentation as per CSIR terms

6

Technical bid documents and compliance certificates

7

OEM authorizations or dealership certificates

8

Proof of functional/established service centre or plan to establish within 30 days

Frequently Asked Questions

How to bid on the CSIR DSIR audio visual equipment tender 2025?

Bidders should prepare GST, PAN, experience certificates, financial statements, EMD, technical compliance certificates, and OEM authorizations, then submit via the CSIR procurement portal. Ensure 3-year residual market life and service centre proof; review option clause on quantity variation and 30-day centre setup timeline.

What documents are required for the CSIR DSIR audiovisual bid 2025?

Required documents include GST certificate, PAN, company financials, prior project experience, EMD proof, OEM authorization, and technical compliance certificates. If service centres are not present, provide a plan and timeline to establish within 30 days of award.

What are the AMC terms for CSIR DSIR AV equipment tender 2025?

AMC is mandatory for three years after warranty at up to 5% of contract price per year; pay AMC charges quarterly after service delivery. 4% of total AMC value acts as AMC performance security; submit verification before release.

What is the delivery variation allowed in this CSIR tender?

Up to 25% quantity variation is allowed during contract; delivery extension follows a formula: (Increased quantity ÷ Original quantity) × Original delivery period with a minimum 30 days, extendable to the original delivery period.

What standards or end-of-life criteria apply to the CSIR bid 2025?

Bidders must offer products with at least 3 years residual market life and must not be declared end-of-life by OEM before bid validity; ensure products comply with applicable IS/ISO standards as indicated in tender docs.

When will service centres need to be established for this tender?

If a functional service centre does not exist in the relevant state, the bidder/OEM must establish one within 30 days of award; payment depends on documentary evidence of the centre’s operation.

What is the scope of equipment covered under this CSIR procurement?

Scope includes audio visual gear such as touch displays, projectors, cameras, microphone systems, Gooseneck mics, wireless mics, racks, cable management, and related digital signal processors; 32 items listed in the BOQ with no fixed quantities disclosed.

What are the warranty and penalties for late delivery in CSIR tender 2025?

Warranty terms vary per product; penalties or liquidated damages apply for delayed delivery under the option clause; LD details to be specified in the final contract and tender conditions.