GEM

Odisha Gramya Bank Access Control Cum-Visitor & Movement Management System Tender 2025 - Supply, Install, Testing & Commissioning

Posted

22 Oct 2025, 07:14 pm

Deadline

21 Nov 2025, 08:00 pm

Progress

Issue22 Oct 2025, 07:14 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Categories 5

TIME LOCKS ACCESS CONTROL SERVICES AUTOMATIC TELLER MACHINE SECURITY GUARD

Tender Overview

Odisha Gramya Bank, Regional Rural Banks division, seeks a turnkey implementation of an Access Control Cum-Visitor and Material Movement Management System. The contract covers supply, installation, testing & commissioning of the system. While the financials and dates are not disclosed, bidders should anticipate a multi-component deployment with OEM compliance and post-installation support. A key differentiator is the mandatory compliance framework, including an Integrity Pact and Manufacturer Authorization, signaling stringent governance expectations. The procurement emphasizes secure access control, real-time visitor management, and controlled material movement across designated bank premises. This tender is positioned as a complete systems integration effort requiring robust service support infrastructure.

Technical Specifications & Requirements

  • Category: Access control, visitor management, and material movement system integration
  • Key requirements: Supply of hardware and software components, installation, system integration, and commissioning
  • Standards/Certifications: Mandated OEM authorization; dedicated/toll-free service support; escalation matrix for service
  • Documentation: Upload of Integrity Pact and all certificates with bid; manufacturer authorization form/certificate with OEM details
  • Service & Support: 24/7 or dedicated support line, escalation contacts, and post-implementation assistance
  • BOQ: No items listed; scope suggests end-to-end deployment and commissioning across locations
  • ATC/Conditions: Adherence to buyer terms and any ATC amendments; submission of required documents is mandatory

Terms, Conditions & Eligibility

  • 25% quantity/duration variation allowed at contract issue and post-issue adjustments cited in the terms
  • Integrity Pact to be complied with; scanned copy to be uploaded
  • OEM Authorization required for authorized distributors/service providers
  • Dedicated toll-free service number and escalation matrix to be provided by bidder/OEM
  • Documentation: Submission of all certificates/documents as per bid document/ATC/Corrigendum; non-submission may lead to rejection
  • Delivery & Payment: Specific timelines and payment terms are to be as per the final contract; ensure readiness to meet delivery milestones and warranty terms

Key Specifications

  • Product/service names: Access control cum-visitor and material movement management system

  • Estimated value: Not disclosed

  • Quantity: Not disclosed; BOQ shows total items = 0

  • Standards/certifications: OEM authorization required; integrity pact; dedicated service support

  • Delivery/installation: Supply, installation, testing & commissioning

Terms & Conditions

  • 25% variation in quantity or duration permitted at contract issue and post-issue

  • Integrity Pact compliance and scanned signed copy to be uploaded

  • OEM authorization/Form with full details required for bidders

Important Clauses

Payment Terms

Details to be finalized in contract; ensure alignment with delivery milestones and post-installation support

Delivery Schedule

Delivery, installation and commissioning to be completed as per final contract; timelines to be defined with bidder

Penalties/Liquidated Damages

Penalty provisions to be stated in contract; ensure compliance with performance milestones

Bidder Eligibility

  • Must provide Manufacturer Authorization / OEM partnership details

  • Demonstrate capability to supply, install, test & commission access control systems

  • Submit Integrity Pact and required certificates with bid

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar projects

4

Financial statements

5

EMD documents (amounts as applicable in final ATC)

6

Technical bid documents showing system design

7

OEM manufacturer authorization form

8

Signed Integrity Pact

Frequently Asked Questions

How to bid for the access control system tender in Odisha Gramya Bank 2025?

Submit complete documents including GST, PAN, experience certificates, financials, EMD, OEM authorization, and Integrity Pact. Ensure OEM authorization is provided and a dedicated service number is available. Upload all certificates with the bid and comply with ATC requirements before the submission deadline.

What documents are required for eligibility in this Odisha tender for access control?

Required documents include GST certificate, PAN, experience certificates for similar deployments, financial statements, EMD details, OEM authorization, and signed Integrity Pact. Ensure all documents are current and uploaded with the bid as per the buyer’s ATC and Corrigendum.

What are the key technical requirements for the access control system tender in Odisha?

The bid requests supply, installation, testing and commissioning of an integrated access control, visitor management and material movement system. OEM authorization and dedicated support line are essential; no BOQ items are listed, implying a turnkey integration scope.

When is the delivery and installation timeline for the Odisha Gramya Bank project?

Final delivery and commissioning timeline will be defined in the contract. Bidders should prepare for a turnkey deployment with post-installation support; ensure resource capacity to meet installation milestones once issuance occurs.

What are the payment terms for Odisha Gramya Bank access control system procurement?

Payment terms will be specified in the contract and correlated with delivery milestones and commissioning acceptance. Bidders should anticipate milestone-based payments linked to successful installation and acceptance testing.

Is OEM authorization mandatory for this access control bid in Odisha?

Yes. An OEM authorization/form with complete details is mandatory for bidders relying on authorized distributors or service providers, ensuring compliance with product warranties and service commitments.

What is the role of the Integrity Pact in this Odisha procurement?

The Integrity Pact requires signed, scanned compliance prior to bid submission. It enforces anti-corruption safeguards and must be uploaded with the bid, aligning with buyer policy and regulatory expectations.

What is required for post-installation service and escalation in this tender?

Bidders must provide a dedicated toll-free support line and a formal escalation matrix with contact numbers for service issues, ensuring rapid response and issue resolution post-implementation.

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