GEM

Border Roads Organisation Engine & Filter Components Tender 2025 Bharat- ISO 9001 Supply DEFENCE 2025

Posted

29 Oct 2025, 12:45 pm

Deadline

10 Nov 2025, 01:00 pm

Value

₹3,30,000

Location

PAPUM PARE , ARUNACHAL PRADESH

Progress

Issue29 Oct 2025, 12:45 pm
AwardPending
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Quantity

55

Category

06 436 01 0 00 SPIN ON FILTER FOR LUBRICATING OIL

Bid Type

Two Packet Bid

Key Highlights

  • • CRITICAL: ISO 9001 certified bidder or OEM required
  • • CRITICAL: 25% quantity variation allowed during contract and currency
  • • CRITICAL: Post-receipt inspection conducted by accepting authority; no pre-dispatch inspection unless ATC says
  • • CRITICAL: Imported items require OEM/Authorized Seller with registered Indian office for after-sales service
  • • CRITICAL: Demurrage at 0.5% of contract value per day for non-lift within 48 hours; destruction after one month
  • • CRITICAL: GST invoice and GST portal payment confirmation mandatory on GeM
  • • CRITICAL: Net worth of OEM must be positive per last audited financial statement
  • • CRITICAL: Supply scope limited to goods; 31 items included in BOQ with varied categories

Tender Overview

Border Roads Organisation (Department of Defence) invites bids for a range of automotive engine and filtration components including SPIN ON FILTER, FUEL FILTER ELEMENT, V BELT, FLYWHEEL ASSEMBLY, and related parts listed across multiple item codes. The scope appears to cover the supply of goods across 31 items, with an estimated value of ₹3,30,000.00. The procurement emphasizes a single-supply approach for specified parts and requires compliance with ISO 9001 certification. The tender includes a quantity variation option up to 25%, and delivery terms align with government procurement practices. This notice targets suppliers capable of delivering OEM-grade components with reliable after-sales support in defence maintenance programs.

Technical Specifications & Requirements

  • Product categories: SPIN ON FILTER FOR LUBRICATING OIL, FUEL FILTER ELEMENT, V BELT, FLYWHEEL ASSEMBLY, SCREEN, CLUTCH SYSTEM COMPONENTS and related items (as per BOQ items).
  • Key standards/qualifications: ISO 9001 certified bidder or OEM; GST-compliant invoice; OEM/Authorized Seller with India presence for imported items; net worth must be positive for the OEM; pre/post-receipt inspection arrangements as per ATC; demurrage clause at 0.5% of contract value for 48-hour non-lift and destruction after one month.
  • Delivery/inspections: Post-receipt inspection by accepting authority; no pre-dispatch inspection unless ATC specifies; delivery schedule governed by option clause with extended time calculations.
  • Documentation: GST invoice and GST portal payment confirmation; compliance with all ATC terms; supply scope includes all cost components.
  • Other: Demurrage details and supplier responsibility for after-sales support, especially for imported items.

Terms, Conditions & Eligibility

  • EMD: not explicitly stated; ensure compliance with standard GeM/ATC requirements.
  • ISO 9001 certification required for bidder or OEM; positive net worth as per last audited statements.
  • Scope: Only supply of goods; post-acceptance inspections managed by BOM (BOO/Accepting Authority).
  • Payment & delivery: Option-based quantity variation up to 25%; delivery period linked to original order with possible extension; GST invoicing via GeM portal.
  • Compliance: OEM authorization for imported items if applicable; adherence to demurrage provisions; pre/post-inspection as per ATC.

Key Specifications

  • Product names and categories: SPIN ON FILTER, FUEL FILTER ELEMENT, V BELT, FLYWHEEL ASSEMBLY, SCREEN, CLUTCH SYSTEM COMPONENTS

  • Estimated value: ₹3,30,000.00

  • Quantity details: 31 items listed in BOQ (items with N/A in provided data)

  • Standards/certifications: ISO 9001 certification required

  • Delivery/inspection: Post-receipt inspection; pre-dispatch inspection not applicable unless ATC specifies

  • Payment: GST-compliant invoicing via GeM; GST portal payment confirmation required

Terms & Conditions

  • Option Clause: quantity may vary up to 25% during contract event and currency

  • Inspection: post-receipt inspection by accepting authority; no pre-dispatch inspection unless ATC specifies

  • Compliance: ISO 9001; OEM/Authorized Seller with domestic presence for imported items; positive OEM net worth

Important Clauses

Payment Terms

GST invoice and GST portal payment confirmation required; no specific advance terms stated

Delivery Schedule

Delivery windows governed by option clause; additional time formula = (additional quantity/original quantity) × original delivery period, min 30 days

Penalties/Liquidated Damages

Demurrage 0.5% of total contract value per day for non-lift within 48 hours; destruction after one month if items remain.

Bidder Eligibility

  • ISO 9001 certified bidder or OEM

  • Positive net worth for OEM as per last audited financials

  • Authorized seller for imported items with India presence for after-sales service

Bill of Quantities (BOQ) 31 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 06 436 01 0 00 SPIN ON FILTER FOR LUBRICATING OIL SPIN ON FILTER FOR LUBRICATING OIL 1 nos oc1079fw 30
2 4H 024 13 0 00 SAFETY ELEMENT SAFETY ELEMENT 1 nos oc1079fw 30
3 4H 024 12 0 00 PRIMARY ELEMENT PRIMARY ELEMENT 1 nos oc1079fw 30
4 48 117 01 0 00 FUEL FILTER ELEMENT PRE MCO NO 1 457431003 FUEL FILTER ELEMENT PRE MCO NO 1 457431003 1 nos oc1079fw 30
5 48 117 02 0 00 FUEL FILTER ELEMENT MICO NO 1452037409 FUEL FILTER ELEMENT MICO NO 1452037409 1 nos oc1079fw 30
6 4H 692 01 0 00 V BELT XPA 1280 V BELT XPA 1280 1 nos oc1079fw 30
7 04 135 10 0 00 FLYWHEEL ASSY FLYWHEEL ASSY 1 nos oc1079fw 30
8 AJ RS 1510 04 073 V BELT SCREEN TO FLYWHEEL C 150 V BELT SCREEN TO FLYWHEEL C 150 1 nos oc1079fw 30
9 AJ RS 1510 05 080 V BELT FLYWHEEL TO ENGINE V BELT FLYWHEEL TO ENGINE 2 nos oc1079fw 30
10 AJ RS 1510 04 070 SCREEN BEARING UCP 212 SCREEN BEARING UCP 212 2 nos oc1079fw 30
11 AJ RS 1510 04 075 SCREEN PINION SCREEN PINION 1 nos oc1079fw 30
12 AJ RS 1510 04 076 PINION SHAFT PINION SHAFT 1 nos oc1079fw 30
13 AJ RS 1510 04 079 BEARING BEARING 2 nos oc1079fw 30
14 AJ MF 1510 07 127 SCREEN BEARING NUT BOLT SCREEN BEARING NUT BOLT 8 nos oc1079fw 30
15 AJ RS 1510 04 067 GEAR FLANGE GEAR FLANGE 1 nos oc1079fw 30
16 AJ RS 1510 04 068 SCREEN GEAR SCREEN GEAR 1 nos oc1079fw 30
17 AJ ED 1510 05 085 CLUTCH SYSTEM CONSISTING OF CLUTCH SYSTEM CONSISTING OF 1 set oc1079fw 30
18 AJ ED 1510 05 086 ENGINE PULLEY ENGINE PULLEY 1 nos oc1079fw 30
19 AJ ED 1510 05 129 PRESSURE PLATE PRESSURE PLATE 1 nos oc1079fw 30
20 AJ ED 1510 05 130 CLUTCH PLATE CLUTCH PLATE 1 nos oc1079fw 30
21 AJ ED 1510 05 131 RELEASE BEARING RELEASE BEARING 1 nos oc1079fw 30
22 AJ CW 1510 02 044 FIX JAW PLATE FIX JAW PLATE 1 nos oc1079fw 30
23 AJ AS 1510 03 056 SWING JAW PLATE SWING JAW PLATE 1 nos oc1079fw 30
24 AJ MF 1510 07 114 FIX JAW PLATE MOUNTING BOLT NUT FIX JAW PLATE MOUNTING BOLT NUT 2 nos oc1079fw 30
25 AJ MF 1510 07 115 SWING JAW PLATE NUT BOLT SWING JAW PLATE NUT BOLT 2 nos oc1079fw 30
26 F002B10621 ELEMENT ELEMENT 4 nos oc1079fw 30
27 9412038579 DELIVERY VALVE DELIVERY VALVE 4 nos oc1079fw 30
28 F002C30020 NOZZLE DLLA 150S 1407 NOZZLE (DLLA 150S 1407) 4 nos oc1079fw 30
29 2439999032 SEALING WASHER SEALING WASHER 4 nos oc1079fw 30
30 F002A10627 OVER FLO VALVE OVER FLO VALVE 1 nos oc1079fw 30
31 1424650007 GOVERNER SPRING GOVERNER SPRING 1 nos oc1079fw 30

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Required Documents

1

GST Registration Certificate

2

PAN Card

3

Experience Certificates (similar supply in defence/industrial sectors)

4

audited Financial Statements / Net Worth proof

5

ISO 9001 Certification

6

OEM Authorization / Authorized Seller certificate (for imported items)

7

GST Invoice specimen and GST portal payment screenshot

8

Any contacting ATC-specific documents (pre/post-inspection declarations)

Frequently Asked Questions

How to bid in Border Roads Organisation tender for engine components 2025

Bidders must meet essential eligibility: ISO 9001 certified supplier or OEM, positive OEM net worth, GST registration, and provide OEM authorization for imported items. Prepare GST invoice documentation and GeM payment screenshot; submit experience certificates and financial statements with bid response.

What documents are required for BR0 engine part procurement in 2025

Submit GSTIN, PAN, experience certificates for defence-grade parts, last audited financial statements, ISO 9001 certificate, OEM authorization for imported items, GeM GST invoice, and any ATC-specified technical compliance documents. Ensure all documents reflect the 31-item scope.

What are the technical specifications for filters and belts in this tender

Tender lists multiple items: SPIN ON FILTER, FUEL FILTER ELEMENT, V BELT, FLYWHEEL ASSEMBLY, CLUTCH SYSTEM COMPONENTS. Exact tolerances are not detailed; bidders should confirm OEM part numbers, IS/IS0 compatibility, and supply OEM-grade components with ISI/ISO marks where applicable.

When is the delivery window and how are extensions calculated in BR0 tender

Delivery follows the option clause allowing up to 25% quantity variation; additional time is calculated as (additional quantity/original quantity) × original delivery period, with a minimum of 30 days. Extensions may apply during currency of contract per ATC terms.

What is the EMD or security deposit requirement for this BR0 bid

EMD details are not explicitly stated in available terms. Bidders should prepare standard GeM/ATC-compliant security deposit or EMD as per clause guidance and verify exact amount in the official procurement portal or ATC document before submission.

What are the payment terms for supply of defence components under BR0

GeM GST-compliant invoicing is required; payment terms specify GST portal confirmation. The ATC does not specify advance or milestone payments; bidders should align with GeM standard payment processing and provide GST invoice accordingly.

Which inspection regime applies to this BR0 defence procurement

Post-receipt inspection will be carried out by the accepting authority; pre-dispatch inspection is not mandated unless specified in ATC. Ensure packaging and delivery meet compliance standards to pass the post-receipt inspection.

What is the consequence for non-lift of items under BR0 contract

Demurrage charges apply at 0.5% of total contract value per day if items are not lifted within 48 hours; failure to lift within one month may result in destruction of items with no claim admitted.

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