GEM

E-municipalities Uttar Pradesh LED Luminaire Tender Basti 2025 IS 10322 Conforming & Octagonal Pole

Bid Publish Date

24-Oct-2025, 8:32 pm

Bid End Date

17-Nov-2025, 9:00 pm

Bid Opening Date

03-Nov-2025, 9:30 pm

EMD

₹11,200

Value

₹5,60,000

Location

BASTI , UTTAR PRADESH

Latest Corrigendum Available

Progress

Issue24-Oct-2025, 8:32 pm
Corrigendum03-Nov-2025
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

20

Category

LED Luminaire for Road and Street Lights (V2) Conforming to IS 10322 (Part 5 / Section 3)

Bid Type

Two Packet Bid

Categories 1

LED LIGHT

Tender Overview

Organization: E-municipalities - Eservices To Citizens And Employees Of Urban Local Bodies Of Uttar Pradesh, under the Urban Development Department Uttar Pradesh. Procures LED Luminaire for Road and Street Lights with Octagonal Pole (Single/Double Arm Brackets) conforming to IS 10322 (Part 5 / Section 3) (Q3). Estimated value: ₹560,000; EMD: ₹11,200. Location: BASTI, UTTAR PRADESH 272001. Key differentiator: comprehensive pole assembly with add-ons (lighting finials, aviation lights, junction boxes) and mandatory type-test certifications. Unique scope includes on-site warranty and extensive service-center requirements across the state.

Technical Specifications & Requirements

  • Product category: LED Luminaire for road and street lighting on octagonal pole with/without arms, IS 10322 compliant
  • LED rating expectations: explicit wattage and luminous efficacy to be declared; example lumen calculations: 18 W × 100–140 LpW yields 1800–2520 lumens
  • Electrical: specify input operating voltage range and frequency; number of electronic control gears (power supplies)
  • Add-ons: galvanized lightning finial, aviation obstruction lights, junction box on carriage, ISI marked cables from junction box to luminaires; base cabinet with MCBs
  • Pole: height, material, sheet thickness; bracket type, bracket length (mm)
  • Warranty/QA: 5-year OEM warranty; on-site warranty period; material test certificates; type-test reports for pole, wind-load tests; NABL/ILAC-certified labs
  • Certifications: ISO 9001; BIS license; required type-test and approval certificates as per product specification

Terms, Conditions & Eligibility

  • EMD: ₹11,200; payment terms per bid document
  • Certification: bidder or OEM must hold ISO 9001; include BIS license and type-test certificates
  • Quality: attach Material Test Certificate; supplier liable for lab results as sole acceptance criterion
  • Service: must have state-wide service centers; establish if none present within 30 days of award; after-sales support network required
  • Warranty: 5 years from final acceptance or after commissioning; provide OEM warranty certificates at delivery
  • Delivery/Option: quantity may vary ±25%; extended delivery time calculated if option exercised; delivery periods aligned to last original delivery date

Key Specifications

  • LED Luminaire rating and lumen output to be specified (W, LpW, total lumens)

  • Input voltage and frequency range clearly defined

  • Number of electronic control gears (power supplies) per luminaire

  • Provision for luminaire connecting wire with supply

  • Warranty: minimum 5 years; on-site warranty terms

  • Octagonal pole height and material with sheet thickness

  • Bracket type and each bracket length in mm

  • Base plate material and bolt size

  • Add-ons: galvanized lightning finial, aviation obstruction lights, junction box, ISI marked cables

  • MCB count per junction box and winch mechanism specifications

  • Type-test reports: pole construction, wind-load tests; NABL/ILAC accredited lab

Terms & Conditions

  • EMD amount and submission method with certification proof

  • ISO 9001 certification for bidder or OEM; BIS/type-test certificates

  • 5-year warranty with on-site support and state-wide service centers

  • Quantity variation up to ±25% with extended delivery rules

  • Material Test Certificate mandatory; lab-based acceptance criteria

Important Clauses

Payment Terms

Payment terms as per buyer bid: EMD submitted; subsequent payments upon acceptance and delivery per contract.

Delivery Schedule

Delivery period tied to original order; option for quantity increase/decrease up to 25% with extended delivery time formula.

Penalties/Liquidated Damages

Penalty clauses (if any) to be as per standard procurement terms; ensure timely delivery and conformity of added items.

Bidder Eligibility

  • bidder must hold ISO 9001 certification

  • OEM must provide type-test certificates and BIS license

  • Demonstrated experience in LED luminaire and pole assemblies

Technical Specifications 2 Items

Item #1 Details

View Catalog
Category Specification Requirement
LED RATING LED Rating (in Watts)/ System Wattage/ Rated Power 110
LED RATING LED luminaire luminous Efficacy (Lumen/watt) (Hint: Total Lumen Calculation: Example: 18 W LED Rating x 100 Lumen/Watt = 1800 Lumens, 18 W LED Rating x 120 Lumen / Watt = 2160 Lumens, 18 W LED Rating x 140 Lumen/Watt = 2520 Lumens) 100, 120, 140 Or higher
ELECTRICAL CHARACTERISTIC Input operating voltage range and frequency 90 to 300 Volts AC at 50 Hz +/-2
CONTROL GEAR Number of electronic control gear in the luminaire (power supplies) 1, 2 Or higher
LUMINAIRE Provision of luminaire connecting wire along with the supply of material 40 cm (ISI marked to IS 9968)
REPORTS AND CERTIFICATIONS Warranty for free replacement (in years) 5 Or higher

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar LED luminaire projects

4

Financial statements (last 2-3 years)

5

EMD submission proof (₹11,200) via online or demand draft

6

Technical bid documents showing ISO 9001, BIS certificates

7

OEM authorizations / type-test certificates

8

BIS license and ISI/IEC compliance certificates

9

Material Test Certificate (MTC) from recognized lab

10

Warranty certificates from OEM

11

Details of service centers in Uttar Pradesh

Corrigendum Updates

1 Update
#1

Update

03-Nov-2025

Extended Deadline

17-Nov-2025, 9:00 pm

Opening Date

17-Nov-2025, 9:30 pm

Frequently Asked Questions

How to bid for LED luminaire tender in BastI UP 2025?

Bidders must meet eligibility criteria including ISO 9001 certification, BIS/type-test certificates, and provide Material Test Certificates. Submit GST, PAN, financials, experience certificates, OEM authorization, and EMD ₹11,200. The tender requires IS 10322 conformity and 5-year warranty. Prepare service-center details across Uttar Pradesh.

What documents are required for BastI LED luminaire tender submission?

Submit GST certificate, PAN card, two to three years of financial statements, experience certificates for similar projects, EMD proof, ISO 9001 and BIS certificates, type-test reports, OEM authorization, MTC, and OEM warranty documents. Include service-center details and installation/commissioning plan.

What standards and certifications must be included for the UP procurement?

Provide ISO 9001 certification for bidder or OEM, BIS license with ISI/IS 10322 conformity, and type-test certificates for pole construction, wind-load tests from NABL/ILAC labs. Ensure material test certificates are bundled with supply to satisfy acceptance criteria.

What is the EMD amount and payment terms for this UP bid?

EMD is ₹11,200. Submit proof of payment with bid; payment terms align to contract rules, typically post-delivery acceptance. The terms may include milestone payments after installation and commissioning, with warranties continuing for five years.

What are the delivery and quantity variation terms for the BastI tender?

Quantity may increase or decrease by up to 25% at the time of contract placement; extended delivery time scales with the formula (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days, and may extend within contract limits.

Which add-on items are required with the LED luminaire package?

Required add-ons include galvanized lightning finials, aviation obstruction lights, junction boxes on carriage assemblies, ISI marked cables from top to luminaires, base-compartment cables, and MCBs per junction box. Winch mechanism for maintenance is also specified.

What is the warranty period and service-center requirement for UP bidders?

A minimum 5-year warranty from final acceptance or commissioning is required; OEM warranty certificates must be supplied. Service centers must be functional in the state or established within 30 days of award to ensure on-site support.

How to verify IS 10322 conformance for the LED luminaires?

Confirm vendor products are IS 10322 (Part 5 / Section 3) compliant and accompanied by type-test reports, NABL/ILAC-lab verified, with supporting documents showing luminous efficacy and endurance tests required by the specification.

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