GEM

Urban Development Department Uttar Pradesh LED Luminaire & Octagonal Poles Tender 2025 UP

Bid Publish Date

29-Oct-2025, 12:19 pm

Bid End Date

08-Nov-2025, 1:00 pm

Bid Opening Date

08-Nov-2025, 1:30 pm

EMD

₹55,000

Value

₹26,91,311

Progress

Issue29-Oct-2025, 12:19 pm
AwardPending
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Quantity

120

Category

LED Luminaire for Road and Street Lights (V2) Conforming to IS 10322 (Part 5 / Section 3)

Bid Type

Two Packet Bid

Categories 1

LED LIGHT

Tender Overview

The Urban Development Department Uttar Pradesh invites bidders for the procurement of Octagonal Pole with Single Arm or Double Arm Brackets (V2) and LED Luminaire for Road and Street Lights conforming to IS 10322 (Part 5 / Section 3). Estimated value is ₹2,691,311 with an EMD of ₹55,000. The scope covers supply, installation, testing, commissioning, operator training, and statutory clearances. The tender emphasizes quantity adjustment within 25% at contract award and during the contract period, at contracted rates. Location details are not specified in the data provided, but the project targets urban lighting upgrades under the Uttar Pradesh Urban Development program. Differentiators include compliance with IS 10322 and the option clause enabling volume variations to meet urban deployment needs.

Technical Specifications & Requirements

  • Product category: LED luminaire for road and street lighting and octagonal poles with arm brackets (V2) per IS 10322 (Part 5 / Section 3).
  • Key deliverables: Supply, installation, testing, commissioning, and operator training; includes statutory clearances if required.
  • Standards/certifications: IS 10322 (Part 5 / Section 3) compliance; OEM/brand requirements not explicitly listed; ISI/BIS marks not specified.
  • Contract scope: All-in-one price including all cost components; post-award execution period governed by option clause.
  • Financials: Estimated value ₹2,691,311; EMD ₹55,000.
  • Delivery/installation cadence: Option to adjust quantity up to 25% with calculation rules; minimum 30 days extension if applicable.

Terms, Conditions & Eligibility

  • EMD: ₹55,000 (as per tender data).
  • Turnover: Minimum average annual turnover to be as stated in the bid document; evidence via audited statements or CA certificate; 3-year window requirement applies.
  • OEM/Imported products: If imported, OEM or authorized seller must have India-based after-sales support and a registered office; certificate required.
  • Delivery terms: Delivery period aligns with original delivery order; option-based extensions follow the defined formula; minimum 30 days if extended.
  • Scope: Includes installation, testing, commissioning, operator training, and any statutory clearance prerequisites.
  • Financial standing: Demonstrate non-liquidity and no bankruptcy status; upload undertaking to this effect.
  • Turnover criteria: OEM turnover must meet the minimum as per bid document; evidence required.

Key Specifications

  • Product: Octagonal Pole with Single Arm or Double Arm Brackets (V2) and LED Luminaire for road lighting

  • Standards: IS 10322 (Part 5 / Section 3) compliant

  • Quantity/Value: Estimated value ₹2,691,311; EMD ₹55,000

  • Scope: Supply, Installation, Testing, Commissioning, Operator Training

  • Delivery: Option to increase quantity by 25% during contract with specified time adjustments

Terms & Conditions

  • Quantity adjustment up to 25% during contract at contracted rates

  • EMD amount ₹55,000; payment terms to be specified in bid document

  • OEM/Authorized seller must have India-based after-sales support for imported products

  • Delivery/extension rules: minimum 30 days extension; formula-based extended time

  • Turnover evidence from last 3 years; CA certificate acceptable

Important Clauses

Payment Terms

Payment terms to be clarified in the contract; balance payment likely upon milestone/acceptance after testing and commissioning

Delivery Schedule

Delivery period tied to original order; option quantities may extend delivery period with calculated time based on (additional/original quantity) × original delivery period, min 30 days

Penalties/Liquidated Damages

Penalties/LD, if any, to be as per purchase terms; not specified in data; bidders should expect standard LD for delay

Bidder Eligibility

  • No liquidation, receivership, or bankruptcy proceedings

  • Turnover meeting the minimum annual threshold for last 3 years

  • OEM authorization for Branded/OEM products with India-based after-sales support

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Required Documents

1

GST registration certificate

2

PAN card

3

Audited financial statements for last 3 years or CA certificate indicating turnover

4

OEM authorization certificate (for branded/OEM products)

5

Experience certificates of similar supply and installation projects

6

Technical bid documents demonstrating IS 10322 (Part 5 / Section 3) compliance

7

Bid security/EMD payment proof of ₹55,000

8

Compliance certificates for after-sales service (if imported)

Frequently Asked Questions

What documents are required for the LED luminaire tender in UP 2025?

Bidders must submit GST registration, PAN, audited turnover or CA certificate for last 3 years, OEM authorization for branded items, technical bid proving IS 10322 compliance, EMD ₹55,000, and experience certificates for similar projects, plus any post-sale service proof for imported products.

How is quantity adjustment handled in this UP tender for lighting?

The purchaser may increase or decrease quantity up to 25% at contract award and during the contract period. Additional time will be calculated using (increased quantity/original quantity) × original delivery period, with a minimum of 30 days extension.

What standards must LED luminaires conform to for this UP procurement?

All luminaires and octagonal poles must conform to IS 10322 (Part 5 / Section 3). If imported, OEM or authorized seller must provide India-based after-sales support and documentation proving compliance.

What is the estimated value and EMD for the UP lighting tender?

The estimated value is ₹2,691,311 with an EMD of ₹55,000. Bidders should include this amount as security deposit and ensure funds are ready for submission with the bid.

When is the delivery and commissioning expected for UP lighting project?

Delivery timelines align with the original delivery order; extensions follow the option clause, with a minimum 30-day extension for extra quantity, calculated per tender formula and subject to contract terms.

What are the eligibility criteria for OEM turnover in this UP bid?

OEM turnover must meet the minimum average annual turnover stated in the bid document for the last 3 years, supported by audited statements or CA certificate; if OEM is new, turnover is calculated from completed years after incorporation.

What are the post-installation requirements in this UP lighting tender?

Scope includes installation, testing, commissioning, operator training, and any required statutory clearances. Bidders must provide training to operators and ensure all components operate per IS 10322 standards after installation.

What delivers and penalties should bidders anticipate in UP lighting tender?

Contractual LDs or penalties, if specified, apply for delays or non-compliance; the exact LD rate will be in the purchase order. Bidders should prepare delivery schedules to minimize risk of penalties.

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