GEM

National Cooperative Development Corporation Event Management Tender Delhi NCR ITPO Pragati Maidan 2025

Posted

24 Oct 2025, 09:47 pm

Deadline

04 Nov 2025, 09:00 am

EMD

₹75,000

Location

SOUTH DELHI , DELHI

Progress

Issue24 Oct 2025, 09:47 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Categories 2

LIAISONING SERVICE DEVELOPMENT

Tender Overview

The National Cooperative Development Corporation (NCDC) seeks an event or seminar management service in the Delhi NCR region, with delivery/installation responsibilities at ITPO, Pragati Maidan, New Delhi. The procurement involves complete event execution, encompassing conceptualization, planning, coordination, staffing, and on-ground management. A base EMD of ₹75,000 signals a mid-range bid scope, while the buyer’s terms permit a contract quantity/duration adjustment up to 25%. The winning bidder must maintain a presence in Delhi/NCR for coordinated execution and comply with statutory registrations. This tender emphasizes end-to-end event management rather than standalone services, with a focus on turnkey delivery at a premier trade venue.

Technical Specifications & Requirements

  • No technical specifications are published in the BOQ; the scope comprises conceptualization, coordination, staffing, IT-related work, venue development, and complete execution of events as per Buyer’s scope of work.
  • Delivery/installation location: Stall No. 06-26-A, Hall 6, ITPO Pragati Maidan, New Delhi - 110001.
  • EMD: ₹75,000; submission through DD payable at New Delhi or online as per ATC.
  • Eligible bidders should have an office in Delhi/NCR and provide GSTIN and PAN documentation; bidder’s financial standing must avoid liquidation or bankruptcy.

Terms, Conditions & Eligibility

  • Flexible order quantity/duration: up to 25% increase/decrease at contract issue and post-issuance.
  • EMD/Performance: EMD via DD; performance security required; hard copy delivery within specified days post-award.
  • Compliance: upload attested Certificates/ATC; non-submission leads to rejection; ATC documents linked to the bid are mandatory.
  • Corporate governance: non-assignment and non-sub-contracting without prior buyer consent; joint liability remains with the primary seller.

Key Specifications

  • Event management scope: conceptualization, planning, coordination, staffing, complete execution

  • Delivery location: Stall No. 06-26-A, Hall 6, ITPO Pragati Maidan, New Delhi 110001

  • EMD: ₹75,000; payment via DD or as per ATC; hard copy delivery within 5 days of bid end/open

  • Performance security: DD acceptable; replacement with PBG as per GeM GTC

Terms & Conditions

  • 25% contract quantity/duration adjustment allowed

  • Delivery/installation at ITPO Pragati Maidan, New Delhi

  • Office in Delhi/NCR required for coordination

Important Clauses

Payment Terms

EMD ₹75,000; DD payable to National Cooperative Development Corporation; performance security via DD or PBG per GeM GTC; hard copy to be delivered within 15 days after award

Delivery Schedule

Actual delivery and installation at ITPO Pragati Maidan; bidder to ensure timely readiness per scope and coordination with ITPO authorities

Penalties/Liquidated Damages

LD terms, if stated, will be as per GeM GTC and ATC; non-performance or delays may entail penalties per contract provisions

Bidder Eligibility

  • Office presence in Delhi/NCR for coordination

  • GST registration and PAN

  • No liquidation, court receivership, or bankruptcy

  • Experience in event management or related services

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates (relevant event management projects)

4

Financial statements (to demonstrate stability)

5

EMD submission proof (DD or payment receipt)

6

Technical bid documents and certifications

7

OEM authorizations (if applicable)

8

Office address proof in Delhi/NCR

Frequently Asked Questions

How to bid for the event management tender in Delhi NCR 2025?

Bidders must submit GST and PAN certificates, provide EMD ₹75,000 via DD payable at New Delhi, and upload technical bids with certifications. Maintain Delhi/NCR office for coordination and ensure compliance with the 25% contract quantity/duration flexibility. ATC documents must be attached.

What documents are required for the NCDC event management bid in Delhi?

Required documents include GST certificate, PAN, experience certificates for similar events, financial statements, EMD proof, technical bid, OEM authorizations if applicable, and Delhi/NCR office proof. Ensure hard copies reach the buyer within 5 days post bid end date.

What are the delivery terms for ITPO Pragati Maidan events?

Delivery/installation must occur at ITPO Pragati Maidan, Stall 06-26-A, Hall 6, New Delhi 110001. The bidder should coordinate with ITPO officials and ensure timely setup per the scope of work; 25% quantity flexibility applies during contract issuance.

What is the EMD requirement for the NCDC procurement?

EMD is ₹75,000. It can be submitted via account payee DD in favor of National Cooperative Development Corporation, payable at New Delhi, with scanned DD proof uploaded and hard copy delivered within 5 days of bid end date.

What is the scope of services for this event management contract?

Scope includes conceptualization, planning, coordination, staffing, IT-related work, venue development, and complete execution of the activity. The contract permits a 25% adjustment to quantity or duration, and the bidder must have Delhi/NCR offices for coordination.

What are the eligibility criteria for bidder financial standing?

Bidders must avoid liquidation or bankruptcy; upload an undertaking confirming financial stability. Office in Delhi/NCR is preferred for coordination; GST, PAN, and relevant financial documents must be provided with the bid.

How will payments and performance security be handled?

EMD must be submitted as DD; performance security may be provided as DD or PBG as per GeM GTC. Post-award, scanned DD can replace PBG, with hard copy delivered within 15 days; payment terms align with tender ATC.

What qualifies as acceptable certification for this tender?

Bidders must upload required certificates and ATC documents; ensure certifications align with event management standards and any OEM authorizations if applicable. Non-submission leads to rejection; verify all documents before upload.

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