GEM

Southern Railway Paint Tender 2025: IS 9862 Lead-Free Ready Mixed Paint Supply for IS 9862 (Q3) in Railways, India

Bid Publish Date

29-Oct-2025, 3:39 pm

Bid End Date

26-Nov-2025, 11:00 am

Bid Opening Date

26-Nov-2025, 11:30 am

EMD

₹3,64,500

Progress

Issue29-Oct-2025, 3:39 pm
AwardPending
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Quantity

12280

Bid Type

Single Packet Bid

Key Highlights

  • • Specific brand/OEM requirements: Lead-free formulation as per IS 9862 (Q3) for rail applications
  • • Technical certifications/standards: IS 9862 (Q3) compliance; RITES inspection
  • • Special clauses: Option clause allowing up to +25% quantity; delivery-time calculation with minimum 30 days
  • • Important eligibility: 20% past procurement experience in railways/government bodies within 3 financial years
  • • Warranty/AMC: Not specified in provided text
  • • Penalties: Not specified in provided text; LD not detailed
  • • Delivery/installation: Supply-only; potential multi-source allocation for timely delivery

Categories 1

ACID

Tender Overview

Southern Railway invites bids for the supply of Ready Mixed Paint, Brushing, Bituminous, Black, Lead-Free, Water and Chlorine Resistant as per IS 9862 (Q3). Estimated value not disclosed; EMD: ₹364,500. Location: Indian Railways jurisdiction under Southern Railway. Scope focuses on procurement of paint products conforming to IS 9862 (Q3) and suitable for rail applications. Bidders should note the option clause allowing up to +25% quantity at contracted rates and delivery extensions calculated as (additional quantity/original quantity) × original delivery period, with a minimum 30 days. Unique eligibility and performance documentation required for rail sector purchases.

Technical Specifications & Requirements

  • Product category: Ready mixed paint suitable for brushing, bituminous, black shades; lead-free formulation; water and chlorine resistance.
  • Standards: IS 9862 (Q3) compliance; inspection by RITES.
  • Delivery terms: Supply-only contract; delivery period governed by option clause; extension logic specified; minimum 30 days for any extension.
  • Quality & credentials: Past performance criteria include execution of at least 20% of tender quantity/value in government/PSU orders over three financial years; developmental order eligibility offered for bidders with limited past work.
  • Tender term flexibility: Split supply possible; multiple sources may be engaged to meet delivery requirements.

Terms, Conditions & Eligibility

  • EMD: ₹364,500.
  • Eligibility: Minimum 20% previous similar supply in bulk orders to railways/ govt bodies within 3 prior financial years; developmental orders up to 20% of net procurable quantity for those lacking past performance.
  • Inspection: Conducted by RITES; documentary proof required (PO copies, inspection certificates).
  • Split clause: Railways may appoint more than one supplier to ensure timely delivery.
  • Delivery & payment: Delivery period aligned with original/delivery orders; payment terms not specified in excerpt.
  • Documentation: Mandatory bid documents including certifications, past performance proofs, and OEM authorizations where applicable.

Key Specifications

  • Product/service names: Ready mixed paint for rail applications

  • Quantities: Not disclosed; EMD ₹364,500 indicates significant scope

  • Est. value: Not disclosed; prior performance requirement implies bulk orders

  • Experience: 20% of tender quantity/value in similar govt orders over 3 financial years

  • Quality/compliance: IS 9862 (Q3) compliant; RITES inspection

  • Delivery: Option to increase quantity by 25%; delivery period scaled with extension minimum 30 days

  • Warranty/Support: Not specified

Terms & Conditions

  • EMD of ₹364,500 required; submission with bid

  • 20% past performance in railways/government orders within 3 years

  • Option clause permits 25% quantity increase during contract; delivery extensions minimum 30 days

Important Clauses

Payment Terms

Not specified in the excerpt; likely per standard Railways terms after delivery inspection

Delivery Schedule

Delivery window governed by original and extended delivery orders; minimum 30-day extension rule

Penalties/Liquidated Damages

Not detailed in provided data; penalties typically apply for late delivery per procurement policy

Bidder Eligibility

  • Minimum 20% of tender quantity/value executed in a single PO for Railways/ govt bodies in last 3 financial years

  • If past performance is lacking, developmental order eligibility up to 20% of net procurable quantity

  • MSE/NSIC registration and technical manpower/financial status documentation may be considered for developmental orders

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for prior similar supply to Railways/ Govt bodies

4

Financial statements for the last 2-3 years

5

EMD submission proof (receipt/DD/online payment slip) for ₹364,500

6

Technical bid documents demonstrating IS 9862 (Q3) applicability

7

OEM authorization letters (where applicable)

8

Past performance proof: PO copies, RNote/Inspection certificates

Frequently Asked Questions

How to bid for Southern Railway paint tender in 2025 with IS 9862 compliance

Bidders must submit GST, PAN, experience certificates, financials, EMD ₹364,500, and technical bid proving IS 9862 (Q3) compliance. Include OEM authorizations if required and PO/inspection certificates for past railways work. Ensure RITES inspection arrangement and demonstrate 20% past performance in similar govt orders.

What documents are required for Southern Railway paint tender submission 2025

Required documents include GST certificate, PAN card, 3-year financials, experience certificates for prior rail/government work, EMD proof of ₹364,500, technical bid showing IS 9862 compliance, OEM authorizations, and Po copies with inspection certs to support performance credentials.

What are the technical specifications for IS 9862 (Q3) paint in this bid

The tender requires lead-free, water and chlorine resistant Ready Mixed Paint in line with IS 9862 (Q3). While detailed formulae aren’t published, bidders must demonstrate IS 9862 (Q3) conformity and pass RITES inspection upon delivery.

When is the delivery period and how is it calculated for quantity changes

Delivery begins from the last delivery order date; if 25% extra quantity is ordered, the extension is calculated as (additional quantity/original quantity) × original delivery period, with a minimum extension of 30 days.

What is the EMD amount for the Southern Railway paint tender 2025

The EMD is ₹364,500. Bidder must submit proper EMD documentation (DD/online payment receipt) along with the bid, ensuring compliance with Railways’ EMD rules.

What eligibility criteria exist for developmental orders in this tender

Bidders lacking past performance may be considered for developmental orders up to 20% of net procurable quantity, provided they furnish M&P testing facilities, QAP, technical manpower/financial status, and NSIC/MSE registration for similar items.

What inspections are required for paint supply to Southern Railway

Railways require inspection by RITES; bidders must attach past inspection certificates and related performance proof (PO copies, RNote, CRAC details) to verify compliance before contract placement.

What branding or standards are mandated for the paint products

Products must be lead-free and conform to IS 9862 (Q3); suppliers should provide documents proving standard compliance and be prepared for RITES verification during acceptance testing.

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