Indian Army Procurement Paints & Related Materials Tender 2025 - IS, Standards & Sample Compliance

Tender Overview

The opportunity is issued by the Indian Army under the Department Of Military Affairs for a broad category of military store items including Paints (signal red, green, red oxide, blue, black, white, brown), Thinner, Cord Nylon, Breaking Cloth, Cotton Waste, Cloth Bunting azure blue, Twine seaming, Teflon Tape, Bleaching powder stabilished, Soda Ash technical, Acid Sulphuric pure, Rosin, Inhibitor auto rust, Sodium Hydroxide technical, and Turpentine. The BOQ lists 23 items but detailed quantities and units are not provided. The contract contemplates quantity adjustment up to 25% and provisional extension within existing delivery periods. A pre-production advance sample approval and post-approval bulk supply alignment are required. This procurement emphasizes compliance with approved samples and delivery discipline for government stores. Targeted location is unspecified, but this tender aligns with ₹/unit grade materials used in defense applications. The key differentiator is the combination of specialized chemical and textile items with stringent sample-based conformity requirements. Unique clauses include option-based quantity variation and mandatory advance sample approval with corrective modifications.

Technical Specifications & Requirements

• Product/service names: Paints (signal red/green/red oxide/blue/black/white/brown), Thinner, Cord Nylon, Breaking cloth, Cotton waste, Cloth Bunting azure blue, Twine seaming, Teflon tape, Bleaching powder stabilished, Soda Ash technical, Acid Sulphuric pure, Rosin, Inhibitor auto rust, Sodium Hydroxide technical, Turpentine
• BOQ structure: 23 items, no explicit quantities provided
• Key process terms: Advance sample submission (16/18 samples) within 5 days of award; approval or modification within 5 days; bulk supply only after approval
• Delivery considerations: Option clause allows ±25% quantity changes; delivery period adjustment formula with minimum 30 days; no LD information provided
• Quality/standards: Not specified; bidders must align to approved sample specifications and contractor-provided test data
• Testing/approval: Reference samples for pre-dispatch inspection if selected; reference sample per consignee; bulk supply contingent on sample conformity
• OEM/brand: No explicit brand requirement stated
• Warranty/aftercare: Not specified
• Documentation: Advance samples to be supplied free of cost for testing; supplier bears pre-sample production costs unless approved
• Delivery location: Not specified; subject to buyer’s consignee instructions

Terms, Conditions & Eligibility

• EMD: Not specified in provided terms
• Delivery terms: Delivery period linked to original order with option-based extension; sample approval can trigger delivery timeline changes
• Payment terms: Not described in terms; sample-based approvals precede bulk manufacturing
• Documents required: GST registration, PAN, Experience certificates, Financial statements, EMD documents, Technical bid documents, OEM authorizations (as applicable)
• Penalties: Not detailed; potential for contract termination if samples deviate from contract specifications
• Contractual rights: Purchaser reserves right to adjust quantities by up to 25% and extend delivery within the same contract rates
• Other conditions: Pre-dispatch inspection and reference samples per consignee; bulk supply only after approved sample; non-conformity may trigger fresh samples or termination