GEM

Uttar Pradesh Khadi And Village Industries Board Event Management Tender Ayodhya UP 2025

Posted

25 Oct 2025, 11:31 am

Deadline

05 Nov 2025, 12:00 pm

Progress

Issue25 Oct 2025, 11:31 am
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • Mandatory UP-based service office with documentary proof
  • • Contract quantity/duration flexibility up to 25% before and after contract issue
  • • Delivery/installation address: Zonal Officer, Gramodyog Ayodhya Mandal, Ayodhya, UP
  • • Non-liquidation certification or undertaking required from bidders
  • • Dedicated toll-free service/phone support required from bidder’s side
  • • No explicit EMD amount disclosed in tender data

Categories 2

VEHICLE ADVERTISEMENT

Tender Overview

Organization: Uttar Pradesh Khadi And Village Industries Board (upkvib). Product/Service: Event, Seminar, Workshop, Exhibition Management Services including full-day promotions and related activities. Location: Ayodhya, Uttar Pradesh. Estimated Value: Not disclosed; EMD: Not specified. Tender emphasizes end-to-end event execution, marketing, and promotional activities under Khadi Udyog, with a 25% optional variation in contract quantity/duration. Unique requirement: service office must be located in the consignee state, i.e., Uttar Pradesh, and delivery/installation at the Ayodhya zonal office. Bidders must ensure financial standing and non-liquidation status.

Technical Specifications & Requirements

  • Variation clause: Contract quantity/duration may be increased/decreased up to 25% at contract issue and post-issuance.
  • Service availability: Service provider must have an office in the state of the consignee; provide documentary evidence.
  • Delivery/Installation: Deliver to Zonal Officer, Gramodyog Ayodhya Mandal, Ayodhya, UP; installation if in scope.
  • Financial standing: Bidders must submit an undertaking that they are not under liquidation or bankruptcy.
  • Support: Dedicated/toll-free service number required for post-sale support.

Terms, Conditions & Eligibility

  • EMD/Financial: Not explicitly disclosed; bidders must declare non-liquidation status.
  • Delivery scope: Delivery/installation at the Ayodhya address specified.
  • Office requirement: UP-based service office with documentary evidence.
  • Warranty/Support: Dedicated support channel; no further warranty terms provided.
  • Commercial flexibility: 25% variation allowed in quantity or duration.

Key Specifications

  • Event management and promotional services for government-supported Khadi Udyog initiatives

  • Delivery/installation location: Ayodhya, Uttar Pradesh

  • Dedicated toll-free service contact required

  • Contract variation up to 25% in quantity or duration

Terms & Conditions

  • Variation in contract quantity/duration up to 25%

  • UP-based service office with documentary evidence required

  • Delivery/installation at Ayodhya, UP address

  • Bidder must certify non-liquidation/bankruptcy status

Important Clauses

Payment Terms

Not explicitly disclosed in tender data; bidders should anticipate standard government terms and confirm during bid stage

Delivery Schedule

Delivery/installation at Ayodhya, UP; exact timelines to be specified in contract and order issue

Penalties/Liquidated Damages

Not specified; bidders should seek clarification for any LD or performance penalties during bid clarification

Bidder Eligibility

  • Must have UP-based service office with verifiable documentary evidence

  • Not under liquidation or bankruptcy; provide undertaking

  • Ability to deliver full-day event management and promotional services

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Required Documents

1

Undertaking confirming bidder’s non-liquidation/bankruptcy status

2

Documentary evidence of UP-based service office (address, registration, contact)

3

Bid submission documents as per tender (technical and financial bids)

4

Any OEM authorization or service capability certificates (if applicable)

5

GST registration and PAN card copies

6

Experience certificates and financial statements (as available)

Frequently Asked Questions

How to bid for UPKVIB event management tender in Ayodhya 2025?

To bid, ensure UP-based service office with documentary proof, submit undertaking on non-liquidation, provide GST/PAN, and prepare technical plus financial bids. The contract allows up to 25% variation in quantity or duration; confirm delivery to Ayodhya, UP and availability of toll-free service support.

What documents are required for UPKVIB event management bid Ayodhya?

Required documents include GST registration, PAN, experience certificates, financial statements, undertaking of non-liquidation, verification of UP-based service office, and any OEM authorizations or service capability documents. Prepare technical and financial bid files per tender guidelines.

What is the delivery location for UPKVIB Ayodhya expo management tender?

Delivery/installation must be at the Zonal Officer, Gramodyog Ayodhya Mandal, Ayodhya, Uttar Pradesh. Ensure your team can coordinate on-site for full-day event management and promotional activities as per tender scope.

Are there penalties or LD if delivery is delayed for Ayodhya event tender?

Specific penalties are not listed. Vendors should seek clarification, but prepare for standard performance-based penalties and ensure timely fulfillment, with clear delivery milestones aligned to Ayodhya site requirements.

What is the variation allowance for UPKVIB Ayodhya event contract?

The contract allows a variation of up to 25% in quantity or duration at contract issue and post-issuance. Bidders must be prepared to adjust scope or timeline by that amount without breaching terms.

What proof of service support must bidders provide for UP-based office?

Provide documentary evidence of a dedicated UP-based service office, including registration details, address, contact number, and a toll-free support line to meet the buyer’s service accessibility requirement.

What are the eligibility criteria for bidders on this UP event tender?

Eligibility includes a UP-based service office, non-liquidation certification, capability to execute full-day event promotions, and ability to deliver to Ayodhya; ensure GST/PAN and bid documents are current and compliant.

What does the tender require for service support channels?

Bidders must have a dedicated or toll-free telephone number for service support, enabling prompt post-event assistance and issue resolution as part of the procurement requirement.

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