GEM

Directorate General Of Shipping Mumbai Office Suite Software (V3) PAC Only Tender 2025 - Estimated ₹9 Lakh

Bid Publish Date

21-Oct-2025, 2:56 pm

Bid End Date

05-Nov-2025, 3:00 pm

Bid Opening Date

31-Oct-2025, 3:30 pm

Value

₹9,00,000

Location

MUMBAI , MAHARASHTRA

Latest Corrigendum Available

Progress

Issue21-Oct-2025, 2:56 pm
Corrigendum31-Oct-2025
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

97

Bid Type

Two Packet Bid

Categories 1

SOFTWARE

Tender Overview

The Directorate General Of Shipping, Mumbai, invites bids for an Office Suite Software (V3) under the PAC Only category. The project is valued at ₹9,00,000 with a flexible quantity clause allowing a ±25% adjustment at contract award and during the contract period. The delivery and installation are expected at Directorate General of Shipping, 9th Floor Beta Building, Kanjurmarg East, Mumbai 400042. The tender emphasizes a proprietary office suite package with licensing options and cloud storage specifics to be clarified in the bid. Key differentiators include the PAC Only procurement path and the option clause governing quantity and delivery extensions. This bid targets suppliers capable of providing licensed software, installation, and ongoing OEM support within the scope described.

Technical Specifications & Requirements

  • Product category: Office Suite Software (V3) under PAC Only
  • License type: Proprietary Office Suite with specified licensing option
  • Scope details: Office Suite Package/Software with optional support parameters for patches, bug fixes, and version upgrades (0 years if not provided)
  • Cloud storage: Cloud Storage provided in GB (exact capacity not specified in data)
  • Delivery & installation: Deliver/Install at Mumbai address; terms allow postponement up to 6 months post-finalization; assign/sub-contract restrictions apply
  • Support terms: Years for updates or upgrades not clearly specified; bidder to confirm during bid submission
  • Compliance context: No BOQ items; scope limited to software licensing and deployment under terms shared by buyer

Terms, Conditions & Eligibility

  • Delivery terms: Quantity may change ±25% at award and during contract; delivery period adjusts accordingly with minimum 30 days
  • Delivery address: Directorate General of Shipping, 9th Floor Beta Building, I Think Techno Campus, Kanjurmarg East, Mumbai 400042
  • Financial standing: Bidder must declare no liquidation or bankruptcy; upload undertaking
  • Contract risk: Buyer may terminate for material breach, delivery failure, or insolvency; liability remains with seller and any assignee
  • Contractual controls: Seller cannot assign or sub-contract without prior written consent; joint liability remains
  • Post-order option: Purchaser may extend delivery window by up to the original period; price adjustments possible

Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
BASIC INFORMATION Offered Product are Government Edition
SCOPE OF LICENSE Types of License 1 year Subscription
SCOPE OF LICENSE Licensing Option User Based
OFFICE SUITE Proprietary Suite Microsoft 365
OFFICE SUITE Office Suite Package/Software contains Word Processor (features- text editing and formatting, document structuring, spell check, templates, file export), Spreadsheet (features- formula calculations, data tables, cell formatting, Pivot Table/ Table, Charts and Graphs,Real time Collaboration,), Presentation software (features- Slide Templates, Text Formatting, Graphics Insertion,Multimedia support, Animation & Transition, Collaboration and sharing), Collaboration tool (features-Schedule meetings & Events,Video/ Audio Conferencing, Real time Document Co- Authoring/sharing), Note-Taking tool (features- create organize and share notes across devices), Email Management (features- send, and receive emails and manages contacts and Schedule Appointments & Events, Send Notifications & Reminders, Share & Sync Calendars), Publisher/Slides/Creator (features- Brochures, flyers, newsletters, and business card, layout and design tools), Access/App sheet (features- creating and managing relational databases with forms, queries, reports, and data entry automation)
OFFICE SUITE Number of Years upto which support is available from OEM/Seller for Updation (Patches and Bug fixes) within support period (Hint: Choose 0 for no such support provided) 1, 3, 5 Or higher
OFFICE SUITE Number of Years upto which support is available from OEM/Seller for Upgradation of version within support period(Hint: Choose 0 for no such support provided) 1, 3, 5 Or higher
Cloud Storage Cloud Storage Provided (in GB) 1000.0 Or higher

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Required Documents

1

Experience Criteria

2

Past Performance

3

Bidder Turnover

4

OEM Authorization Certificate

5

OEM Annual Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria

6

the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer

Corrigendum Updates

1 Update
#1

Update

31-Oct-2025

Extended Deadline

05-Nov-2025, 3:00 pm

Opening Date

05-Nov-2025, 3:30 pm

Frequently Asked Questions

How to bid on the Office Suite Software tender in Mumbai 2025?

Bidders should confirm PAC Only eligibility for DG Shipping Mumbai and submit licensed Office Suite Software proposals. Include the proprietary suite details, licensing options, cloud storage capacity, and delivery/installation plan to Mumbai. Ensure compliance with the 25% quantity variation clause and provide required undertakings for financial standing.

What documents are required for DG Shipping Mumbai software bid 2025?

Prepare GST registration, PAN, financial statements, and experience certificates. Include OEM authorizations for the Office Suite, technical bid documents, and EMD details if applicable. Since BOQ items are not present, emphasize licensing terms, installation plan, and warranty/AMC expectations per buyer terms.

What are the delivery terms for the Mumbai Office Suite procurement?

Delivery must occur at Directorate General of Shipping, 9th Floor Beta Building, Kanjurmarg East, Mumbai 400042. The buyer may increase/decrease quantity by up to 25% at award and during the contract, with delivery timelines adjusted using the prescribed formula and a minimum 30 days.

Which license type and support terms are expected for the V3 Office Suite?

The bid requires a proprietary Office Suite with specified licensing options. Support for patches/bug fixes and upgrades is not clearly defined; bidders must confirm the number of years of updates and upgrades during bid submission and align with OEM terms.

What are the payment and termination conditions for this tender?

Payment terms are not explicitly stated; bidders should assume standard government norms and verify during bid submission. Termination rights cover material breach, inability to deliver, insolvency, or assignment to third parties without buyer consent, with seller remaining liable jointly with sub-contractors.

What is the scope of cloud storage in the DG Shipping software tender?

Cloud storage is listed as a provision but the exact capacity in GB is not provided in the data. Bidders should specify the storage amount in their proposal and ensure compatibility with security/compliance requirements as per the buyer’s office suite licensing.

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