GEM

Directorate Of Purchase And Stores Repro Print 6 M Toner Cartridge Tender Chittorgarh Rajasthan 2025

Posted

21 Oct 2025, 05:11 pm

Deadline

11 Nov 2025, 12:00 pm

Location

CHITTORGARH , RAJASTHAN

Progress

Issue21 Oct 2025, 05:11 pm
AwardPending
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Quantity

2

Bid Type

Two Packet Bid

Categories 4

LASER PRINTERS PRINTER PARTS AND ACCESSORIES CARTRIDGE PRINTER COMPUTER PERIPHERAL

Tender Overview

Directorate Of Purchase And Stores invites bids for the repro print 6 m toner cartridges to be supplied to the Department Of Atomic Energy at Chittorgarh, Rajasthan 312001. The scope is limited to the supply of goods with no installation. The procurement highlights a specific OEM requirement: M/S.Reprographics India must be the only acceptable brand, with a valid OEM authorization mandatory. Deliveries must occur on working days between 10:00 and 16:00, and consignments should be dispatched without GPS-equipped vehicles. GST is not applicable for inland transactions. This tender uses a single-supplier approach to ensure interoperability with existing inventory.

The tender emphasizes a controlled delivery process, advance intimation via email to the consignee, and strict adherence to government procurement norms. The BOQ shows zero items listed, indicating a pre-defined scope per the buyer’s terms and conditions. DDP-style expectations are not stated; the focus is on timely, compliant supply from a sole OEM.

Technical Specifications & Requirements

  • Product/category: Toner cartridges for repro print systems (6 m) with exact OEM: M/S.Reprographics India—only acceptable model.
  • Mandatory authorization: Include OEM authorization certificate; offers without it will be rejected.
  • Delivery constraints: Dispatch via non-GPS vehicles; delivery window 10:00–16:00 on working days; advance email notification to consignee.
  • GST status: GST not applicable for inland government transactions; GST registration not required for compliance, per buyer terms.
  • Documentation: Provide official authorization from OEM, and adhere to the specified file reference DPS/CPU/10/A3/4854.
  • Other terms: Only supply of goods; no other make or model acceptable; strict non-commercial activity alignment.

Terms, Conditions & Eligibility

  • EMD/Deposit: Not specified in data; bidders should verify in ATC.
  • Brand/Make: Exclusive requirement for M/S.Reprographics India; other brands rejected.
  • Delivery schedule: Working days only; 10:00–16:00 window; advance email intimation.
  • GST treatment: Not applicable for inland government supply; GST not required.
  • Penalties/Compliance: Non-compliance with OEM authorization or delivery windows may lead to rejection; GPS restriction noted.
  • Submission notes: Include OEM authorization certificate; reference file DPS/CPU/10/A3/4854; bid must strictly follow ATC terms.

Key Specifications

  • Product: 6 m Toner cartridges for repro print equipment

  • Brand/OEM: M/S.Reprographics India (ONLY acceptable)

  • Authorization: OEM authorization certificate required

  • Delivery: Working days, 10:00-16:00; advance email to consignee

  • GST: Not applicable for inland transaction per ATC

  • BOQ: Total items = 0 (no separate itemized list)

Terms & Conditions

  • Exclusive OEM: M/S.Reprographics India; no alternate brands accepted

  • Delivery window: 10:00–16:00 on working days; GPS-free transport

  • OEM authorization: Mandatory with bid; otherwise rejection

  • GST treatment: GST not applicable for inland government purchase

  • Reference file: DPS/CPU/10/A3/4854 during submission

Important Clauses

Payment Terms

Not specified in data; bidders should seek ATC for payment timing and method

Delivery Schedule

Deliveries restricted to working days between 10:00 and 16:00; advance email notification required

Penalties/Liquidated Damages

Not detailed in provided terms; compliance with OEM authorization and delivery windows is implied

Bidder Eligibility

  • Proven experience in supplying toner cartridges to government departments

  • Compliance with OEM authorization and single-brand requirement

  • Ability to dispatch from non-GPS-equipped vehicles within specified delivery window

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Required Documents

1

GST certificate (not applicable for inland transactions per ATC) or confirmation of status

2

PAN card

3

Experience certificates in similar toner cartridge supply

4

Financial statements (as required by terms)

5

OEM authorization certificate from M/S.Reprographics India

6

Technical bid documents demonstrating compliance with OEM and model specificity

7

GST registration (if applicable) and any other standard compliance certificates

8

Delivery capability statement confirming non-GPS vehicle dispatch and delivery window

Frequently Asked Questions

How to bid for toner cartridge tender in Chittorgarh Rajasthan 2025?

Bidders must submit OEM authorization from M/S.Reprographics India, along with standard bid documents (PAN, GST status, financials, experience certificates). Ensure compliance with the ATC file reference DPS/CPU/10/A3/4854 and provide delivery capability for non-GPS transport during working hours.

What documents are required for this toner tender in Rajasthan?

Required documents include PAN, GST status/registration, OEM authorization from M/S.Reprographics India, experience certificates in toner supply, financial statements, and technical bid documents proving compliance with the exclusive brand condition and delivery windows.

What are the technical specifications for the toner cartridges?

The tender specifies a single acceptable manufacturer M/S.Reprographics India for 6 m Toner cartridges; no alternative brands are allowed. Specific cartridge model numbers are not listed; OEM authorization is mandatory to prove authenticity and compatibility.

What are the delivery terms for the Chittorgarh procurement?

Deliveries must occur on working days between 10:00 and 16:00; consignments sent via non-GPS vehicles; advance email notification to consignee is required prior to delivery.

Is GST applicable to this government toner tender in Rajasthan?

GST is noted as not applicable for inland government transactions; bidders should reflect this in documentation and confirm tax treatment as part of the compliance package.

What is the expected brand compliance for this supply?

Bids must be for the exact OEM M/S.Reprographics India; any deviation will be summarily rejected per ATC clause 4 and 2, with emphasis on brand exclusivity.

How to verify OEM authorization validity for this tender?

Submit a current OEM authorization certificate from M/S.Reprographics India; verify against the file reference DPS/CPU/10/A3/4854 and ensure certificate aligns with cartridge model and quantity requirements.

What are the payment terms for this supply contract?

Payment terms are not detailed in the data; bidders should await ATC clarification or subsequent addendum outlining payment method, timeline, and any advance or milestone payments attached to delivery milestones.

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