GEM

Hindustan Aeronautics Limited Procurement Tender 2025 – HAL Defence Parts & Shelf-Life 85% Compliance, 50% Quantity Variation

Bid Publish Date

30-Oct-2025, 10:41 am

Bid End Date

21-Nov-2025, 8:00 pm

Bid Opening Date

21-Nov-2025, 8:30 pm

Progress

Issue30-Oct-2025, 10:41 am
AwardPending
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Quantity

44150

Category

MS16624-3031

Bid Type

Two Packet Bid

Tender Overview

Hindustan Aeronautics Limited invites bids under the Department of Defence Production for a multi-item procurement package spanning 30 listed items, with unspecified exact quantities. The tender emphasizes vendor onboarding with mandatory financial document submission and sector-specific compliance. The opportunity covers supply of spares/parts aligned to HAL’s defence production needs, with a flexible quantity clause and shelf-life requirements. Bidders should prepare for potential volume adjustments up to 50% of bid quantity both at contract award and during the currency of the contract, at contracted rates. A unique invoicing requirement mandates online GST invoice uploads and GST portal payment confirmation. Shelf life integrity requires a minimum usable shelf life of 85% at the time of supply. This tender is positioned within HAL’s manufacturing and defence ecosystem, emphasizing post-award delivery planning and GST-compliant procurement practices.

Technical Specifications & Requirements

  • Shelf life requirement: minimum usable shelf life 85% at the date of supply
  • Quantity variation: purchaser may increase/decrease order quantity up to 50% of bid quantity at award and during contract currency
  • Invoicing: GST-invoice uploaded on GeM portal with GST payment screenshot
  • BOQ: 30 total items; specific item quantities not disclosed
  • Product category aligns with HAL defence spares and components
  • No explicit material specs provided; emphasis on compliance, shelf-life, and invoicing procedures
  • Unique requirement: Vendor Code Creation documentation must include PAN, GSTIN, cancelled cheque, and EFT mandate

Terms, Conditions & Eligibility

  • EMD/Financials: Not explicitly stated in data; ensure readiness of financial stability documents
  • Mandatory documents: PAN Card, GSTIN, Cancelled Cheque, EFT Mandate certified by bank
  • Delivery timing: Flexible delivery windows tied to option clause; extended delivery time calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days
  • Shelf-life clause: supply must meet 85% usable shelf life at time of delivery
  • GST compliance: upload GST invoice and GST payment screenshot during GeM invoicing
  • Section lacks explicit EMD amount or detailed eligibility criteria; bidders should align with vendor onboarding requirements and standard defence procurement norms

Key Specifications

    • Shelf Life: minimum usable shelf life of 85% at the time of supply
    • Quantity Variation: up to 50% increase/decrease in bid quantity at contract placement and during currency
    • Invoicing: GST invoice must be uploaded on GeM portal with GST payment screenshot
    • Vendor Code Creation documents: PAN Card, GSTIN, Cancelled Cheque, EFT Mandate certified by Bank
    • BOQ: 30 items; exact quantities not disclosed; procurement aligns to HAL defence spares

Terms & Conditions

  • Key Term 1: 50% quantity variation allowed during contract

  • Key Term 2: 85% shelf-life requirement at supply

  • Key Term 3: GST invoicing and EFT mandate submission

Important Clauses

Payment Terms

Not explicitly stated; invoicing must reflect GST compliance with GeM uploads and GST payment confirmation

Delivery Schedule

Delivery period linked to option clause; additional time = (increased quantity/original quantity) × original delivery period, minimum 30 days

Penalties/Liquidated Damages

Not specified in data; standard defence procurement penalties likely apply per HAL terms

Bidder Eligibility

  • PAN Card and GSTIN registration

  • Cancelled cheque with EFT mandate

  • GeM portal GST invoice submission capability

  • Experience in HAL/defence-related spare parts supply is advantageous

Bill of Quantities (BOQ) 30 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 MS16624-3031 SNAP RING 150 pieces ashish.varma 120
2 MS16625-1075 SNAP RING INNER 150 pieces ashish.varma 120
3 MS16995-19 SCREW 650 pieces ashish.varma 120
4 MS16995-26 WASHER 150 pieces ashish.varma 120
5 MS20002-4 WASHER 4,100 pieces ashish.varma 120
6 MS20002-6 WASHER 2,700 pieces ashish.varma 120
7 MS20002C4 WASHER CSK 5,100 pieces ashish.varma 120
8 MS20002C5 ALT MS20002-C5 WASHER 600 pieces ashish.varma 120
9 MS20219-4 PULLY 1,600 pieces ashish.varma 120
10 MS20819-6D SLEEVE 1,400 pieces ashish.varma 120
11 MS20819-6K SLEEVE 200 pieces ashish.varma 120
12 MS21256-1 LOCKPIN 800 pieces ashish.varma 120
13 MS21334-30 CLAMP 700 pieces ashish.varma 120
14 MS21919WCJ2 ALT MS21919-WCJ-2 CLIP 200 pieces ashish.varma 120
15 MS21919WDF8 CLIP 1,300 pieces ashish.varma 120
16 MS24390K4 TEE 100 pieces ashish.varma 120
17 MS24665-151 SPLIT PIN 150 pieces ashish.varma 120
18 MS24665-153 PIN 8,400 pieces ashish.varma 120
19 MS24665-22 SPLIT PIN 300 pieces ashish.varma 120
20 MS24665-285 ALT AN380-3-4 SPLITPIN 3,000 pieces ashish.varma 120
21 MS24665-86 SPLIT PIN 1,550 pieces ashish.varma 120
22 MS24693-273B SCREW FLAP 1,000 pieces ashish.varma 120
23 MS24693C272 SCREW 2,300 pieces ashish.varma 120
24 MS24693C51 SCREW 300 pieces ashish.varma 120
25 MS24693S50 SCREW 3,200 pieces ashish.varma 120
26 MS24694C5 SCREW 300 pieces ashish.varma 120
27 MS27039-0808 SCREW 2,900 pieces ashish.varma 120
28 MS27039-1-15 SCREW 200 pieces ashish.varma 120
29 MS27039-1-16 SCREW 100 pieces ashish.varma 120
30 MS28042-1A CLIP 550 pieces ashish.varma 120

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Required Documents

1

Certificate (Requested in ATC)

2

OEM Authorization Certificate *In case any bidder is seeking exemption from Experience / Turnover Criteria

3

the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer

Frequently Asked Questions

How to bid HAL defence spares tender 2025 in India for HAL?

Bidders should ensure PAN and GSTIN validity, provide cancelled cheque and EFT mandate, and upload GST invoice with payment confirmation on GeM. The tender permits up to 50% quantity variation and requires 85% shelf-life at supply. Prepare 30-item BOQ details and align with defence procurement norms.

What documents are required for HAL vendor code creation?

Submit PAN Card, GSTIN, Cancelled Cheque, and EFT Mandate certified by your bank. Ensure these documents accompany your bid for vendor code creation and GeM onboarding, enabling smooth procurement processing and invoicing.

What is the shelf-life requirement for HAL spare parts tender?

The tender mandates a minimum usable shelf life of 85% at the time of supply. Bidders must ensure packaging, storage, and expiry controls maintain this threshold through delivery and post-delivery handling.

How does the 50% quantity variation work in HAL tender?

The purchaser may adjust quantity up to 50% of bid quantity at contract award and during currency, at contracted rates. Delivery timelines adjust based on the defined equation, with a minimum extension of 30 days.

What are the GST invoicing requirements for HAL GeM bids?

Bidders must upload scanned GST invoices on the GeM portal and provide a GST payment screenshot. This ensures compliance with GST norms, enabling timely payment processing.

Are there explicit EMD or financial guarantees in HAL tender?

No explicit EMD amount is stated in the available data. Bidders should be prepared with standard financial validation documents and align with HAL/defence procurement norms for bid submission.

What is the scope of the 30-item BOQ in HAL tender?

The BoQ comprises 30 items, with item-level quantities not disclosed publicly. Bidders should anticipate multiple line items for defence spares, focusing on compliance, shelf-life, and invoicing requirements to qualify.

What are the delivery terms for HAL 2025 defence tender?

Delivery timing hinges on the option clause; additional time is calculated as (increased quantity/original quantity) × original delivery period, with a minimum of 30 days. Adhere to HAL’s standard delivery framework post-award.

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