GEM

Indian Navy Event Management Tender Uttara Kannada Karnataka 2025 - Onboard INS Vikramaditya Interaction Programme Venue Development

Posted

29 Oct 2025, 05:38 pm

Deadline

05 Nov 2025, 06:00 pm

EMD

₹37,961

Location

UTTARA KANNADA , KARNATAKA

Progress

Issue29 Oct 2025, 05:38 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • No technical product specs; emphasis on credentialed event management capability
  • • EMD amount and submission through government bidding process
  • • Must upload mandatory certificates and ensure non-liability for liquidation or bankruptcy
  • • ATC and Corrigendum attachments may modify submission requirements
  • • On-board INS Vikramaditya interaction programme requires security and protocol adherence

Categories 2

SERVICES DEVELOPMENT

Tender Overview

  • Organization: Indian Navy, Department of Military Affairs.
  • Product/Service: Event management for an interaction programme with eminent achievers and ships company onboard INS Vikramaditya; venue development at naval base.
  • Location: UTTARA KANNADA, KARNATAKA - 581121.
  • Estimated Value / EMD: EMD ₹37,961; procurement involves coordination, logistics, and on-board program management.
  • Scope: Interaction programme planning, guest management, on-board event execution, and venue preparation at sea/shore installation context.
  • Differentiator: Unique naval event with onboard venue setup, security clearance, and coordination with ships company.
  • Context: Government fleet event requiring strict compliance, security screening, and adherence to military protocol.

Technical Specifications & Requirements

  • No formal technical specifications listed; bidders must fulfill event management capabilities and adherence to buyer terms.
  • Key expectations include certificate uploads and financial standing, with emphasis on non-liability to liquidation or bankruptcy.
  • Eligible bidders should demonstrate prior experience in organizing high-profile government events, guest liaison, risk management, and on-board logistics coordination.
  • Documentation must align with ATC and corrigendum, if any.
  • No BOQ items available; focus is on service capability, compliance, and delivery readiness for a naval event.

Terms, Conditions & Eligibility

  • EMD: ₹37,961; submit as specified in tender terms.
  • Experience: Demonstrate financial and operational viability; not under liquidation or bankruptcy.
  • Delivery: Event coordination and venue development as per program schedule; security and protocol compliance essential.
  • Documents: Upload required certificates; adhere to ATC and any corrigenda.
  • Warranty/Penalties: Not specified; bids must comply with buyer terms.
  • Payment: Terms to be clarified in final contract; ensure compliance with government procurement finance norms.

Key Specifications

  • Event management and on-board venue development for naval interaction programme

  • EMD amount: ₹37,961

  • Location: Uttara Kannada, Karnataka

  • No BOQ items specified; scope centers on service delivery, coordination, and compliance

Terms & Conditions

  • EMD of ₹37,961 to accompany bid as per terms

  • Not under liquidation or bankruptcy; provide undertaking

  • Upload all required certificates and ATC documents

Important Clauses

Payment Terms

Payment terms to be defined in contract; bidders should anticipate government norms for milestone-based disbursement.

Delivery Schedule

Event management delivery aligned with naval schedule; security clearance and on-board execution timelines apply.

Penalties/Liquidated Damages

Penalties, if any, to be clarified in contract; adhere to performance standards and timely delivery.

Bidder Eligibility

  • Not under liquidation, receivership, or bankruptcy

  • Experience in government event management or high-profile ceremonies

  • Financial stability demonstrated by audited statements

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Required Documents

1

GST registration certificate

2

PAN card

3

Certificate of incorporation / firm registration

4

Audited financial statements for last 2-3 years

5

Certificate of non-liquidation / no bankruptcy

6

Bid security / EMD submission proof (₹37,961)

7

Certificates referenced in ATC / Corrigendum

8

Experience certificates for similar government event management

9

OEM authorizations or vendor approvals (if applicable)

Frequently Asked Questions

How to bid for the Indian Navy event management tender in Karnataka 2025?

Bidders should prepare certificates, financial statements, and EMD ₹37,961; upload ATC-compliant documents, and demonstrate prior government event experience. Follow submission guidelines, ensure non-liquidation status, and align with security and protocol requirements for on-board events.

What documents are required for government event management bids in Uttara Kannada?

Required documents include GST registration, PAN, company registration, last 2-3 years audited financials, EMD proof of ₹37,961, certificates per ATC/Corrigendum, and experience certificates in similar government events; ensure non-liquidation declaration.

What standards or certifications are mandatory for naval event coordination bids?

Although explicit standards are not listed, bidders should provide reliability certificates, attestations of financial health, and prior government event management experience; be prepared for security clearance and adherence to military protocol during on-board activities.

When is the EMD required for the naval event management procurement?

The EMD amount is ₹37,961; submit with the bid as part of the financial bid package per terms and ATC guidelines; ensure payment method follows government procurement norms.

What is the delivery scope for the INS Vikramaditya interaction programme bidding?

Scope encompasses end-to-end event management for an interaction programme with eminent achievers, including guest liaison, venue development at naval base, logistics, security coordination, and on-board execution on INS Vikramaditya.

What documents confirm eligibility for this naval event tender in Karnataka?

Eligibility is shown by non-liquidation undertaking, valid GST and PAN, company registration, auditor-certified financials, and prior government event management experience; upload all certificates per ATC and Corrigendum.

What are the key constraints for on-board event management bids in naval bases?

Key constraints include security clearance, protocol adherence for military events, coordination with ships company, on-board venue setup, and strict compliance with tender ATC; ensure readiness for potential last-minute schedule changes.

How to ensure compliance with ATC documents for this tender?

Download and review the ATC; attach all required certificates and any corrigendum documents, ensuring consistency with bid submission, and verify that all uploads match the tender’s stated requirements.

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