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Indian Army Paper Shredder Machine (Heavy Duty) Tender 2025 - DM Affairs Print/Procurement Standards

Posted

25 Oct 2025, 11:27 am

Deadline

10 Nov 2025, 12:00 pm

Location

GHAZIABAD , UTTAR PRADESH

Progress

Issue25 Oct 2025, 11:27 am
AwardPending
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Quantity

2

Bid Type

Two Packet Bid

Key Highlights

  • • Strict option clause allowing ±50% quantity variation during and after contract
  • • Mandatory establishment of a Functional Service Centre within 30 days of contract award
  • • Delivery terms tied to original delivery period with calculated extensions
  • • Scope includes Supply, Installation, Testing, Commissioning, Training, and statutory clearances
  • • Carry-in warranty requires state-wise service presence; on-site warranty may waive this
  • • No BOQ items published; bid scope appears to cover a single heavy-duty shredder procurement
  • • Payment terms hinge on documentary evidence of service capability; clarity desired on EMI/advance

Categories 3

PAPER SHREDDER SHREDDER MACHINE MACHINE

Tender Overview

The Indian Army, Department of Military Affairs, invites bids for a heavy-duty Paper Shredder Machine under a procurement project in India. The scope covers Supply, Installation, Testing, Commissioning, Training of operators, and providing statutory clearances if required. The contract contemplates flexible quantities, with an option to increase up to 50% of bid quantity during and after award, at contracted rates. The bidder must establish a Functional Service Centre within the state of each consignee location within 30 days of award, or provide evidence for carry-in warranty where applicable. This tender emphasizes end-to-end delivery, installation and after-sales support, and adherence to delivery timelines tied to order dates. Unique aspects include the option-based quantity adjustment and mandatory service-center readiness, ensuring responsive maintenance.

Technical Specifications & Requirements

  • Organization: Indian Army (Department of Military Affairs)
  • Product/Service: Heavy-Duty Paper Shredder Machine (procurement category unspecified in data)
  • Scope: Supply, Installation, Testing, Commissioning, Training of operators; provision of statutory clearances if required
  • Delivery/Installation: Option clause allows up to 50% quantity increase; delivery period linked to original delivery timeline with extended period calculations
  • Warranty/Service: Functional Service Centre required in each consignee state for carry-in warranty; if on-site warranty, service centres may not be required
  • Delivery Milestones: Establish centre within 30 days of contract award; payment release upon documentary evidence
  • BOQ/Items: No items listed; indicates a single or undefined item scope for shredder machines
  • Compliance: Vendors must align with supply, installation, testing, commissioning, and operator training expectations

Terms, Conditions & Eligibility

  • EMD: Amount not specified in tender data; ensure clarification during bid submission
  • Option Clause: Purchaser may increase/decrease quantity up to 50% of bid quantity during contract
  • Delivery Terms: Delivery period calculated from original order date; extended period applies per option clause
  • Service & Support: Must have a functional Service Centre in the state of each consignee location; if not present, establish within 30 days of award
  • Payment: Payment release contingent on submission of documentary evidence of functional centre (if applicable)
  • Documentation: Submit standard regulatory and compliance papers; verify statutory clearances if required
  • Warranty/Penalties: Not explicitly specified; verify during bid clarification; ensure service commitments and response times

Key Specifications

  • Heavy-duty paper shredder machine suitable for government procurement

  • Scope includes: supply, installation, testing, commissioning, operator training

  • Service centre requirement in each consignee state; 30-day establishment window

  • Option to increase quantity up to 50% during contract period

Terms & Conditions

  • Option to increase/decrease quantity by up to 50% at contract placement and during currency

  • Delivery period aligned to original delivery timeline with adjustments for extended periods

  • Mandatory establishment of functional service center within 30 days of award

Important Clauses

Payment Terms

Payment to be released after submission of documentary evidence of a functional Service Centre (if applicable) and completion of installation/testing; the Tender requires supply, installation, testing, commissioning, and operator training within the contracted timeframe.

Delivery Schedule

Delivery period begins from the last date of the original delivery order; if option clause exercised, additional time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with minimum 30 days.

Penalties/Liquidated Damages

Penalties or LD terms are not explicitly stated in the available data; bidders should seek clarification on LD rates for delayed delivery or non-performance.

Bidder Eligibility

  • Proven track record in supplying and installing heavy-duty paper shredders for government or large organizations

  • Demonstrated ability to establish or maintain a state-wise service centre within 30 days of award

  • Compliance with local statutory requirements and possession of OEM authorizations

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar heavy-duty shredder equipment supply/installation

4

Financial statements or turnover proof (as applicable per tender terms)

5

EMD/Security deposit details (if required to be clarified)

6

Technical bid documents demonstrating shredder specifications and compliance

7

OEM authorizations or dealer authorization for the Indian Army project

8

Proof of functional Service Centre or detailed plan to establish within 30 days

Frequently Asked Questions

How to bid for the Indian Army paper shredder tender in 2025?

Bidders must submit GST, PAN, and experience certificates, along with financial statements and OEM authorizations. The scope includes supply, installation, testing, commissioning, and operator training. Ensure evidence of a functional service centre or a plan to establish one within 30 days of award; confirm EMD requirements in clarification.

What documents are required for the paper shredder procurement in army tender 2025?

Required documents include GST registration, PAN, experience certificates for similar projects, financial statements, EMD details, technical bid demonstrating shredder specifications, OEM/authorizations, and service-centre proof or establishment plan within 30 days of award.

What are the delivery terms for the army shredder tender 2025?

Delivery starts from the last date of the original delivery order. If quantity increases by up to 50%, the additional time is computed as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days; extension possible up to the original period.

What standards or certifications are required for the shredder bid with Indian Army?

Tender data does not specify exact standards; bidders should clarify during pre-bid or submission. Emphasis on supplier capability, service-centre readiness, and compliance with government procurement norms; OEM authorizations and regulatory compliances are essential.

What is the scope of supply for the army paper shredder contract 2025?

Scope includes Supply, Installation, Testing, Commissioning, and Training of operators; the contract may require statutory clearances if applicable. Service support is required through a state-wise centre, either existing or established within 30 days.

How is payment processed for the army shredder tender 2025?

Payment terms are contingent on submission of documentary evidence of functional service capability where applicable; installation and commissioning must be completed per contract terms before payment release. The exact percentages and schedules require tender clarification.

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