GEM

BEL Paper Shredder Procurement Bharat Electronics Limited Panchkula Haryana 2025

Posted

30 Oct 2025, 09:55 am

Deadline

10 Nov 2025, 10:00 am

Location

PANCHKULA , HARYANA

Progress

Issue30 Oct 2025, 09:55 am
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Tender Overview

Bharat Electronics Limited (BEL) invites bids for the supply, installation, testing and commissioning of a Paper Shredder under the Department of Defence Production framework. The procurement is managed for BEL PANCHKULA with the option to adjust quantity up to 50% during and after contract formation. The contract terms require 100% payment within 45 days of receipt of accepted material, with GST to be paid and reflected via the BEL GST Portal. The LOA delivery schedule and liquidated damages are clearly defined, ensuring timely performance and risk mitigation. This tender emphasizes compliance with vendor documentation, delivery discipline, and post-delivery support for secure document destruction equipment.

Technical Specifications & Requirements

  • Product category: Paper Shredder
  • Delivery term: FOR BEL PANCHKULA
  • Scope: Supply, Installation, Testing and Commissioning of Paper Shredder
  • Delivery risk: Option to increase quantity up to 50% at contracted rates; delivery period starts from the last date of original delivery order
  • Penalties: Liquidated damages 0.5% of contract value per week of delay, up to 10%; options to purchase elsewhere or cancel
  • Payment: 100% on acceptance; GST released after GST portal reflection (GSTR2B); supplier to pay GST to government; 45-day payment term
  • Documentation: GSTIN, PAN, cancelled cheque, EFT mandate required at bid submission
  • Brand/standard specifics: Not specified in tender data; specificity constrained by available terms
  • Location context: Bel Panchkula delivery framework aligns with defence production procurement
  • Additional notes: Cost components include installation and commissioning; all costs included in bid price

Terms & Eligibility

  • EMD: Not specified in data; bidders must adhere to standard BEL vendor registration procedures
  • Delivery: Timely delivery as per purchase order; LD options activated for late delivery
  • Payment terms: 100% within 45 days after acceptance; GST processed post-GST portal validation
  • Documentation: PAN, GSTIN, cancelled cheque, EFT mandate certified by bank required with bid
  • Clause: Option to extend quantity by up to 50% during currency; minimum 30 days extension logic applies
  • Compliance: Quotation inclusive of GST; GST remittance per government rules
  • Warranty/AMC: Not specified in data; consider standard BEL practice for post-delivery support
  • Liquidated damages: 0.5% per week, ceiling 10%, penalties or PO cancellation permitted

Key Specifications

  • Product/service: Paper Shredder

  • Scope: Supply, Installation, Testing and Commissioning

  • Delivery term: FOR BEL PANCHKULA

  • Quantity flexibility: Up to 50% increase in order quantity

  • Delivery timeline logic: Additional time formula: (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days

  • Payment: 100% within 45 days after receipt of accepted material; GST released on GSTR2B posting

  • Penalty: Liquidated damages 0.5% per week, max 10%

  • GST handling: Price inclusive of GST; GST remitted after portal validation by BEL

Terms & Conditions

  • Delivery term and risk: BEL PANCHKULA with option to increase quantity up to 50%

  • Payment terms: 100% within 45 days after acceptance; GST processed via BEL GST Portal

  • Documentation: PAN, GSTIN, cancelled cheque, EFT mandate required at bid submission

Important Clauses

Payment Terms

100% payment within 45 days after receipt of accepted material; GST released after BEL GST Portal validation (GSTR2B).

Delivery Schedule

Delivery for the stores must be completed by dates in the purchase order; option to extend quantity up to 50% with proportional extension.

Penalties/Liquidated Damages

0.5% of contract value per week of delay, up to 10%; BEL may purchase elsewhere or cancel if delayed.

Bidder Eligibility

  • Must be able to supply and install paper shredders as per BEL requirements

  • Must provide PAN, GSTIN, cancelled cheque and EFT mandate with bid

  • Must accept BEL delivery term FOR BEL PANCHKULA and LD provisions

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Required Documents

1

Copy of PAN Card

2

Copy of GSTIN

3

Copy of Cancelled Cheque

4

Copy of EFT Mandate duly certified by Bank

5

Vendor Code Creation documents (as applicable per BEL process)

6

Technical bid documents and OEM authorizations (if applicable)

Frequently Asked Questions

How to bid for the paper shredder tender in Panchkula with BEL?

Bidders should register with BEL, prepare PAN, GSTIN, cancelled cheque, and EFT mandate, and submit the bid inclusive of GST. Ensure delivery FOR BEL PANCHKULA, and confirm the 50% quantity option within contract as per clause. Include installation, testing and commissioning costs.

What documents are required for BEL paper shredder submission 2025?

Submit PAN, GSTIN, cancelled cheque, EFT mandate certified by bank, and vendor code creation documents. Include technical bid and OEM authorizations if applicable, along with BEL registration details and proof of capability to supply and install shredders.

What are the key delivery terms for BEL PANCHKULA procurement?

Delivery is FOR BEL PANCHKULA with 0.5% weekly LD up to 10% total; option to extend quantity by up to 50%. Delivery schedule aligns with the original order dates, with extended time proportional to quantity change and minimum 30 days.

What are the payment terms for the BEL paper shredder contract?

Payment is 100% within 45 days after receipt of accepted material; GST released after GST portal validation (GSTR2B). Basic invoice must include GST, with taxes paid by supplier to government.

Which standards or certifications are required for BEL tender 2025 shredders?

Tender data does not specify exact standards; bidders should comply with BEL’s general procurement norms and ensure installation, testing, and commissioning capabilities, with proper GST handling and vendor verifications.

How is quantity adjustment handled in BEL paper shredder contract?

BEL may increase or decrease quantity up to 50% of bid quantity at contract placement and during currency at contracted rates; additional time calculated by (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.

What happens if delivery is delayed on BEL paper shredder order?

BEL may apply liquidated damages at 0.5% per week (capped at 10%), purchase elsewhere at supplier risk, or cancel the PO; supplier bears any loss from repurchase without profit recovery.

What is included in the scope of supply for BEL shredders?

Bid price must cover supply, installation, testing, and commissioning of the paper shredder, with delivery term FOR BEL PANCHKULA and post-installation support as per standard BEL practice.

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