GEM

Coal Handling Plant CPP-1 Annual Maintenance Tender 2025 - Organization TBD, India 18% GST, 365 Days

Posted

24 Oct 2025, 10:10 am

Deadline

08 Nov 2025, 11:00 am

Location

SUNDARGARH , ODISHA

Progress

Issue24 Oct 2025, 10:10 am
AwardPending
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Quantity

1

Key Highlights

  • • RSP safety rules compliance and associated LD/penalties
  • • 12 phases delivery over 365 days with 365-day contract validity
  • • Maintenance scope covering 19 conveyors, drive systems, crushers, belts, screens, and transfer equipment
  • • Separate maintenance groups for old and new CHP; male workforce deployment constraint
  • • GST regime: 18% applicable; ITC available
  • • Documentation and daily activity endorsement by controlling officer
  • • Before quoting, collect scope details from department; mobilization within 21 days
  • • Power, tools, and illumination access provided by department at site

Categories 2

COAL HANDLING PLANT SERVICES

Tender Overview

The opportunity concerns the annual maintenance of the Coal Handling Plant CPP-1, spanning 12 months with a total contract duration of 365 days and execution in 12 phases. The scope includes conveyor belt and drive system maintenance, replacement of screen desks, vibrator screen upkeep, spillage control, crusher and bucket elevator servicing, lubrication, structural repairs, and transfer equipment maintenance. The estimated value is not disclosed; GST applicability is confirmed at 18%. Special conditions reference RSP safety rules, payment adherence to RSP, and mandatory statutory compliance before site mobilization. The contract requires daily activity documentation endorsed by the controlling officer and clearly separated maintenance teams for old and new CHP.

Technical Specifications & Requirements

Key items extracted from the tender indicate a comprehensive maintenance package for CPP-1 with the following technical expectations:

  • Maintenance of 19 conveyors and associated drives; repair or replacement of screen desks and vibrator screen components
  • Spillage control, grating repair, chutes and liners replacement, and repair of coal feeding/transfer equipment
  • Lubrication, greasing, and routine servicing of drives and equipment; salvage of old spares and structural repairs
  • Documentation of all activities on a daily basis; adherence to a department-driven schedule; male-only deployment due to site conditions
  • Phase-wise delivery and on-site compliance with RSP safety and operational requirements; power access provided by the department
  • Unit rate structure shows Labour/Service at 100% with no supply component; ITC available; contract validity 365 days from order date

Terms, Conditions & Eligibility

Critical commercial and compliance terms include:

  • EMD: Not disclosed in the provided data; bidders should verify during bidding
  • Payment terms: As per RSP rules; RA payment admissible
  • Delivery: 21 days post-order for initial mobilization and statutory compliance (GATE passes, safety clearances)
  • Warranty/penalties: LD clauses aligned with RSP rules; daily documentation endorsed by the controlling officer
  • Eligibility: Demonstrated capability to perform year-long maintenance for coal handling facilities; separate maintenance groups for old and new CHP; male workforce requirement
  • Documentation: GST registration, PAN, prior experience in CHP maintenance, and compliance certificates as part of bid submission

Key Specifications

  • Scope: Annual maintenance of CPP-1 coal handling plant

  • Quantity: 12 months duration; 365 days total

  • Standards/Compliance: RSP safety rules; IS/ISO references not specified

  • Key components: 19 conveyors and drive systems; screen desks; vibrator screens; crushers; bucket elevators; plough feeders; chutes and liners

  • Warranty/AMC: Not specified; daily activity reports required

Terms & Conditions

  • EMD amount not disclosed; bidders should confirm in tender

  • Delivery and mobilization within 21 days of order; compliance with RSP rules

  • Payment to follow RSP rules; GST at 18% with ITC available

Important Clauses

Payment Terms

RA payment as per RSP rules; taxes (GST 18%) applicable; no supply component; labour/service rate at 100%

Delivery Schedule

Mobilization and initial setup within 21 days of order; execution in 12 phases over 365 days

Penalties/Liquidated Damages

LD as per RSP rules; daily maintenance documentation endorsed by controlling officer

Bidder Eligibility

  • Proven track record in annual maintenance of coal handling plants or similar heavy industrial facilities

  • Ability to deploy separate maintenance teams for legacy and newer CHP components

  • Compliance with RSP safety rules and possession of relevant safety certifications

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar CHP maintenance work

4

Financial statements or proof of financial capability

5

Bid security/EMD documentation (as applicable by department)

6

Technical bid documents detailing approach to CPP-1 maintenance

7

OEM authorizations or certifications for major components (conveyors, screens, crushers)

Frequently Asked Questions

What documents are required for CPP-1 maintenance tender in India 2025?

Bidders must submit GST registration, PAN, experience certificates for CHP maintenance, financial statements, EMD documentation, technical bid detailing approach, and OEM authorizations for major components. Compliance with RSP safety rules is mandatory, and daily activity reports must be endorsed by the controlling officer.

How is payment structured for the CPP-1 maintenance contract 2025?

Payment follows RSP rules with RA payments admissible. GST at 18% is applicable with ITC available. The contract emphasizes labour/service charges at 100% and no supply component, requiring daily documentation for each maintenance activity.

What are the key technical requirements for CPP-1 maintenance tender?

Scope includes maintenance of 19 conveyors and drives, screen desks, vibrator screens, crushers, bucket elevators, plough feeders, grinding of chutes and liners, lubrication, and structural repairs. Work must be delivered in 12 phases over 365 days, with mobilization within 21 days and adherence to safety standards.

When is mobilization allowed for CPP-1 maintenance work in 2025?

Mobilization must occur within 21 days from order placement or as per plant requirements, once all statutory requirements such as GATE passes and safety clearances are fulfilled. The contractor must align with department-approved schedules.

What are the eligibility criteria for bidders in CPP-1 tender?

Bidders must demonstrate prior CHP maintenance experience, possess GST and PAN, provide financial strength documentation, and show capability to deploy separate teams for old and new CHP. Compliance with RSP safety rules and required certifications is essential.

What penalties apply if CPP-1 maintenance targets are not met?

Penalties follow RSP rules, including potential liquidated damages for delays. Daily maintenance records endorsed by the controlling officer are required; non-compliance with safety and schedule may trigger LDs as defined by RSP guidelines.

How to bid for the CPP-1 maintenance tender in 2025?

Prepare itemized L1/offers for annual maintenance, ensure 12-phase delivery plan, attach required documents (GST, PAN, experience, finances, OEM authorizations), and confirm adherence to RSP safety rules. Ensure mobilization within 21 days and submission of daily activity reports.

What is the GST rate and ITC eligibility for CPP-1 maintenance?

GST rate is 18% as indicated; ITC eligibility applies to the bidder. Ensure proper GST registration details are provided and tax invoices reflect the correct 18% rate for maintenance services.

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