GEM

Directorate Of Collegiate Education Kerala Multifunction Machine MFM Tender 2025 - A3 Colour, IS0/IEC Standards, Onsite Warranty

Posted

31 Oct 2025, 01:20 pm

Deadline

10 Nov 2025, 02:00 pm

Location

KANNUR , KERALA

Progress

Issue31 Oct 2025, 01:20 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Tender Overview

Directorate Of Collegiate Education (Higher Education Department Kerala) invites bids for a Multifunction Machine MFM (V2) Q2, with a focus on A3 colour printing capabilities, ISO/IEC 24734 speed metrics, and duplex functionality. Estimated scope includes a single device with standard paper handling and connectivity features; however, BOQ items show zero entries, indicating a potentially consolidated procurement. Key differentiators include a mandatory A3 colour machine, OEM MAF on OEM letter head, and a Kerala-only seller requirement. The tender emphasizes onsite warranty of at least 1 year and mandates a minimum seller rating of 4.5. The procurement aims to meet institutional needs for scanning, copying, and printing across campus administration. The option clause allows up to 25% quantity variation at contracted rates, with delivery timelines recalculated from the last delivery order date and extended delivery period. The opportunity is located in Kerala, aligned with state procurement norms and local supplier eligibility expectations.

Technical Specifications & Requirements

  • Product category: Multifunction Machine MFM (V2) with A3 colour printing capability
  • Print technology and print paper size: ISO/IEC 24734-compliant performance; A4 monochrome/colour and A3 colour requirements emphasized
  • Printing speeds: ISO/IEC 24734 metrics required for A4 (mono/color) and A3 (mono/color)
  • Duplexing: Auto duplex printing/copying supported
  • Document handling: Original Document Feeder for scanning/copying; unspecified tray details
  • Connectivity: Required network and peripheral interfaces
  • Special ATC notes: A3 COLOUR MACHINE, OEM MAF on OEM LETTER HEAD, SELLER FROM KERALA ONLY, SETTER RATING 4.5+, WARRANTY ≥1 YEAR ONSITE

Terms, Conditions & Eligibility

  • EMD: Not specified in available data; confirm with bidding portal
  • Delivery terms: 25% quantity variation allowed; delivery period tied to last delivery order date with minimum 30 days extension rule
  • Warranty/ support: Onsite warranty minimum 1 year; local Kerala seller requirement
  • Documentation: GST, PAN, experience certificates, financial statements, OEM authorization, technical bid
  • Expression of Interest: Confirm local supplier eligibility (Kerala) and equipment brand/MAF compliance
  • Payment terms: Not disclosed in data; verify during bid submission
  • Penalties: Not specified; verify LOA conditions in ATC

Key Specifications

  • A3 COLOUR MACHINE with MFM capability

  • OEM MAF on OEM letterhead

  • Warranty: onsite minimum 1 year

  • Seller eligibility: Kerala-based supplier

  • Setter rating: 4.5 or above

Terms & Conditions

  • 25% quantity variation at purchase and during contract currency

  • Onsite warranty of at least 1 year for all units

  • Seller must be based in Kerala; OEM authorization mandatory

Important Clauses

Payment Terms

Payment terms not disclosed in data; bidders should await tender portal clarification

Delivery Schedule

Delivery period begins from last delivery order date; extended period available with proportional time calc, minimum 30 days

Penalties/Liquidated Damages

Penalties not specified in ATC; confirm LD terms during bid submission

Bidder Eligibility

  • Kerala-based seller eligibility

  • Ability to supply A3 colour MFM with OEM MAF

  • Minimum 1-year onsite warranty capability

Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
Generic Description of Stores Multifunction Machine Printer with Minimum 1 Year On Site Warranty, including Cartridge and Power Cord/Adapter
Generic Print Technology Inkjet
Generic Type of Printing Colour Or higher
Printing Print Paper Size A4, A3 and Legal
Printing Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in PPM) 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160, 161 to 180 Or higher
Printing Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in PPM) 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160, 161 to 180 Or higher
Printing Minimum Speed per Minute as per ISO/IEC 24734 in A3 Size-Mono (in PPM) 11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90 Or higher
Printing Minimum Speed per Minute as per ISO/IEC 24734 in A3 Size-Color (in PPM) 11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90 Or higher
Printing Auto Duplexing Printing/Coping (2-sided Feature) Yes Or higher
PAPER HANDLING Original Document Feeder Type (For Scanning and Copying) Single-Pass Document Feeders (SPDF) Or higher
PAPER HANDLING Number of Main Paper Tray 1
Connectivity Connectivity USB Port, Ethernet Port, Wi-Fi

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar MFM procurements

4

Financial statements (last 2-3 years)

5

EMD/Security deposit documents (as applicable)

6

Technical bid documents demonstrating compliance with IS/ISO standards

7

OEM authorizations or MAF on OEM letterhead

8

Vendor/seller confirmation of Kerala residency

Frequently Asked Questions

How to bid for the multifunction MFM tender in Kerala 2025?

Bidders should prepare GST and PAN, experience certificates, financials, OEM authorization, and technical bid. Ensure compliance with A3 colour MFM specifications, ISO/IEC 24734 speeds, and onsite 1-year warranty. Kerala residency is required for sellers; confirm EMD details on the portal.

What documents are required for Kerala MFM procurement in 2025?

Submit GST certificate, PAN, two years of financials, relevant experience letters, OEM authorization on letterhead, technical compliance, and EMD documents. Include IS/ISO standard references and ensure the A3 colour MFM meets duplex and connectivity requirements.

What are the key technical specifications for the MFM V2 in Kerala?

Key specs include A3 colour printing capability, ISO/IEC 24734 speed metrics for A4 and A3, auto duplexing, original document feeder for scanning, and required connectivity options. The bidder must provide OEM MAF and ensure 4.5+ setter rating.

What is the warranty requirement for the Kerala MFM tender 2025?

The contract requires a minimum onsite warranty of 1 year. Vendors must provide service support within Kerala and ensure replacement parts and maintenance are available locally for the warranty period.

Are there quantity variation terms in the Kerala MFM tender?

Yes. The purchaser may increase or decrease quantity by up to 25% at contract time and during currency, with delivery time adjusted using the specified formula, minimum extension of 30 days.

Who can submit bids for the Kerala MFM procurement 2025?

Only sellers based in Kerala with OEM authorization on official letterhead and a minimum setter rating of 4.5 can bid. The device must be A3 colour MFM with MAF compliance and onsite warranty.

What are the essential delivery terms for the Kerala MFM tender?

Delivery starts after the last order date; bid must address the 30-day minimum extension rule for additional quantity. Confirm extended timelines if the option clause is exercised and ensure alignment with OEM support in Kerala.

What standards and testing should bidders demonstrate for the MFM Kerala tender?

Bidders must demonstrate compliance with ISO/IEC 24734 performance metrics, provide OEM MAF documentation, and show ability to meet A4/A3 print speeds (mono/color) and duplexing requirements, with network connectivity support.

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