GEM

Eastern Railway Multifunction Machine MFM (V2) Tender Kolkata West Bengal 2025

Posted

31 Oct 2025, 06:35 pm

Deadline

11 Nov 2025, 01:00 pm

Location

KOLKATA , WEST BENGAL

Progress

Issue31 Oct 2025, 06:35 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Tender Overview

Eastern Railway, under the Indian Railways framework, seeks procurement of a Multifunction Machine MFM (V2) for delivery at KOLKATA, WEST BENGAL. The contract covers Supply, Installation, Testing and Commissioning of the Goods, with no BOQ items listed. The opportunity requires bidders to submit OEM authorization on official letterhead with a 3-year warranty and to demonstrate past project experience through contract invoices, client execution certificates, or equivalent documents. The scope emphasis is on complete lifecycle delivery, including on-site installation and integration. A clear differentiator is the mandatory OEM warranty requirement and the documented past performance criteria. This tender is positioned to evaluate technical capability, delivery readiness, and compliance with ATC terms. Unique to this tender is the explicit past experience proof options and the OEM warranty clause, shaping a focused supplier pool. The tender reflects a streamlined, high-commitment equipment procurement for railway operations.

Technical Specifications & Requirements

  • Scope: Supply, Installation, Testing and Commissioning of the Multifunction Machine MFM (V2).
  • OEM Authorization: Required on OEM letterhead with a 3-year warranty.
  • Past Experience: Acceptable proofs include contract copies with invoices plus bidder self-certification, client execution certificates with contract value, or equivalent documents such as Third Party Inspection notes.
  • No BOQ items or detailed technical specs published; emphasis on compliance, installation readiness, and post-installation support.
  • Delivery/Installation responsibilities: bidder to ensure complete lifecycle delivery and site readiness for Kolkata installation.
  • Compliance: ATC clauses to be followed as per buyer terms.

Terms, Conditions & Eligibility

  • OEM Authorization: Mandated with a 3-year warranty.
  • Experience Proof: Provide one of several documents (contract + invoice with self-certification; client execution certificate; third-party notes).
  • Scope of supply: Includes Supply, Installation, Testing and Commissioning of the MFM (V2).
  • Sectional requirements: No BOQ data; focus on warranty, OEM authorization, and past performance documentation.
  • Submission readiness: Ensure all terms are aligned with buyer ATC and mandatory OEM warranty condition.

Key Specifications

  • Scope: Supply, Installation, Testing and Commissioning of Multifunction Machine MFM (V2)

  • Warranty: 3-year OEM warranty required

  • Past Experience: Acceptable proof via contract/invoice with self-certification or client execution certificate

  • Delivery location: Kolkata, West Bengal

  • BOQ: None available; no itemized quantities published

  • ATC compliance: Adhere to Buyer-added terms and conditions

Terms & Conditions

  • OEM Authorization required on official letterhead with 3-year warranty

  • Past Experience proof via contract/invoice or client certificate

  • Scope includes supply, installation, testing and commissioning

Important Clauses

OEM Authorization

Bidder must submit OEM authorization on official letterhead and guarantee a 3-year warranty.

Past Experience Proof

Provide contract copy with invoices and bidder self-certification, or client execution certificate, or equivalent documentation.

Scope of Supply

Bid price must include Supply, Installation, Testing and Commissioning of the Multifunction Machine MFM (V2).

Bidder Eligibility

  • Must provide OEM authorization with 3-year warranty

  • Must demonstrate past project experience using approved proofs

  • Must commit to supply, install, test and commission within the required scope

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Required Documents

1

OEM authorization on OEM’s official letterhead with 3-year warranty

2

Contract copy + invoices with bidder self-certification

3

Execution certificate from client with contract value

4

Third Party Inspection release note or equivalent document

5

Past project experience proof as specified in terms

6

GST registration certificate

7

PAN card

8

Financial statements

9

Technical bid documents

10

Any additional supplier qualifications requested in ATC

Frequently Asked Questions

How to bid for the MFM V2 tender in Kolkata 2025?

Bidders must secure OEM authorization on official letterhead and provide a 3-year warranty. Include past experience proofs (contract copies with invoices and bidder self-certification or client execution certificates). The bid must cover Supply, Installation, Testing and Commissioning, with adherence to buyer ATC terms and Kolkata installation readiness.

What documents are required for tender in West Bengal railway procurement?

Required documents include OEM authorization with 3-year warranty, past project experience proofs (contract + invoices or client certificates), GST registration, PAN, financial statements, technical bid, and any ATC-specified qualifications. Ensure submission on official channel as per tender terms.

What is the scope of supply for the MFM (V2) in this tender?

The scope explicitly includes Supply, Installation, Testing and Commissioning of the Multifunction Machine MFM (V2). Bidders must quote a price that covers all components, services, and on-site integration necessary for full operational handover.

What is the required OEM warranty period for this procurement?

The tender requires an OEM warranty of 3 years. The winning bidder must obtain and provide a formal warranty on OEM letterhead covering parts, labor, and on-site support for the MFM (V2) during the warranty period.

Which proofs are acceptable for past experience in this bid?

Acceptable proofs include: (a) contract copy with invoices and bidder self-certification, (b) client execution certificate showing contract value, or (c) other documents like Third Party Inspection release notes. These should demonstrate relevant prior supply or service experience.

Where is the installation location for the MFM (V2) tender?

Installation is in Kolkata, West Bengal. Bidders must plan for site readiness, on-site installation, and commissioning activities to achieve full operational status at the designated Kolkata railway facility.

What delivery terms and responsibilities are specified in this tender?

The contract requires complete delivery responsibilities including supply, installation, testing, and commissioning. Bid price should be inclusive of all cost components, and bidders must ensure timely site handover with working functionality as per ATC terms.

Are there any itemized BOQ details published for this tender?

No BOQ items are published in the tender. Bidders should prepare a comprehensive offer covering the full scope (supply, installation, testing, commissioning) of the MFM (V2) without relying on unit-wise quantities.

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