GEM

Hindustan Aeronautics Limited HP High Yield LaserJet Toner Cartridges Tender Bengaluru Karnataka 2025

Posted

27 Oct 2025, 10:38 am

Deadline

06 Nov 2025, 11:00 am

Location

BANGALORE , KARNATAKA

Progress

Issue27 Oct 2025, 10:38 am
AwardPending
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Quantity

20

Category

HP High Yield Black Managed LaserJet Toner Cartridge - W9150MC

Bid Type

Two Packet Bid

Categories 4

LASER PRINTERS PRINTER PARTS AND ACCESSORIES CARTRIDGE PRINTER COMPUTER PERIPHERAL

Tender Overview

Hindustan Aeronautics Limited invites bids for HP High Yield Managed LaserJet Toner Cartridges (models W9150MC–W9153MC) under OEM-only terms. The procurement covers original HP high yield cartridges for laser printers, with potential quantity adjustments up to 25% during contract. Bidders must comply with the option clause and delivery calculations based on original order timelines. The tender emphasizes original OEM cartridges only, and rejects compatible or refilled variants. Contact: HAL Senior Manager, Bengaluru for clarifications.

Technical Specifications & Requirements

  • Product names: HP High Yield Managed LaserJet Toner Cartridges (W9150MC, W9151MC, W9152MC, W9153MC)
  • OEM requirement: Original OEM cartridges only; no refilled/compatible units
  • Packing: Supplied in original packing material; packing not returned; net weight only counted
  • Delivery scope: Clause allows quantity variation up to 25% of bid quantity; extended delivery timelines follow the option formula
  • Model alignment: Cartridge model numbers must match the Technical Specification sheet; no deviations
  • GST handling: GST determined by bidder; HAL reimburses as actuals or at quoted rate (whichever is lower), up to applicable limits
  • Documents & compliance: Upload all required certificates; ensure EFT/Bank details validity

Terms, Conditions & Eligibility

  • EMD/financial prerequisites: Not explicitly stated; vendor must adhere to clause for original OEM cartridges and provide required bank/mandate documents
  • Delivery terms: Delivery period linked to original delivery order; option-extension mechanics defined; minimum 30 days for additional time
  • Documentation: PAN Card, GSTIN, Cancelled Cheque, EFT Mandate (certified by bank)
  • Vendor code & verification: Upload certificates; non-submission risks rejection
  • Warranty/recourse: Not specified; penalties/LD not detailed; adherence to OEM-only policy is mandatory
  • Contact & clarifications: For bid clarifications, contact HAL’s Senior Manager SAMIR KUMAR SUKLA

Key Specifications

    • Product names and categories: HP High Yield Managed LaserJet Toner Cartridges; models W9150MC, W9151MC, W9152MC, W9153MC
    • ** OEM requirement**: Original OEM cartridges only; no compatible/refilled cartridges
    • Packaging: Supplied in original packing material; packing not returned; weight counted as net weight
    • Quantity flexibility: Up to 25% increase in bid quantity and contracted quantity with pro-rated delivery adjustments
    • Model verifications: Models must align with the Technical Specification sheet; no deviations
    • GST handling: GST as per actuals or quoted rate, whichever is lower, within statutory limits

Terms & Conditions

  • Option clause allowing up to 25% quantity increase during contract

  • OEM-only cartridges required; no refilled/compatible items accepted

  • Delivery timeline based on last delivery order date with potential extensions

Important Clauses

Payment Terms

GST reimbursement governed by actuals or lowest applicable rate; no explicit advance or milestone terms stated

Delivery Schedule

Delivery period starts from the last date of original delivery order; extension calculations use (increased quantity Ă· original quantity) Ă— original delivery period, min 30 days

Penalties/Liquidated Damages

Not clearly specified in ATC; ensure compliance with OEM-only requirement to avoid rejection

Bidder Eligibility

  • Prove eligibility for OEM HP toner cartridges: evidence of Original Equipment Manufacturer status

  • Submit PAN, GSTIN, and EFT Mandate; bank-certified document

  • Demonstrate capability to supply cartridges in original packaging identity and weight

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Required Documents

1

Copy of PAN Card

2

Copy of GSTIN

3

Copy of Cancelled Cheque

4

Copy of EFT Mandate certified by Bank

5

Upload certificates as per Bid Document, ATC and Corrigendum

6

OEM authorization proving Original Equipment Manufacturer status

7

Technical compliance certificates and any product-specific certifications

Frequently Asked Questions

How to bid for HAL HP toner cartridges tender in Bengaluru 2025

Bidders must meet OEM eligibility, provide PAN, GSTIN, cancelled cheque and EFT mandate, and submit OEM authorization. The contract allows up to 25% quantity variation; delivery terms reference the last initial order date. Ensure models W9150MC–W9153MC are exactly as specified and price with GST considerations.

What documents are required for HAL toner cartridge bid in Karnataka

Submit PAN and GSTIN copies, cancelled cheque, bank-certified EFT mandate, and OEM authorization proving original HP cartridges. Upload all relevant bid certificates per ATC/Corrigendum, plus any technical compliance documents to demonstrate OEM status and packaging details.

What are the technical specifications for HP toner cartridges in this HAL tender

Tenders require HP High Yield Managed LaserJet Toner Cartridges models W9150MC, W9151MC, W9152MC, W9153MC; only original OEM cartridges accepted; packaging in original HP packing; weight counted as net weight; no refilled cartridges permitted.

When is the delivery deadline for HAL HP toner procurement 2025

Delivery is tied to the last date of the original delivery order; if the option clause is exercised, extended delivery time uses the formula (increased quantity Ă· original quantity) Ă— original delivery period, with a minimum of 30 days.

What are the GST terms for HAL HP toner cartridge tender 2025

GST is handled on the bidder’s side; HAL reimburses as per actuals or the applicable lower quoted rate, subject to statutory limits. Ensure GSTIN is valid and aligned with invoice requirements in bid submission.

What documents prove OEM authorization for HAL toner procurement

Provide OEM authorization letters confirming status as the Original Equipment Manufacturer for HP toner cartridges. Include model alignment (W9150MC–W9153MC) and ensure no refilled/compatible cartridges are listed in the bid.

How to handle packaging and counting for HAL toner items

Items must be in original packing; packing will not be returned, and only net weight is counted. Ensure packing weights are standardized to avoid quantity miscounts at delivery and invoicing.

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