GEM

Indian Army Soldier Records Printing Tender Bangalore Karnataka 2025 ISI/ISO Standards and 612126.0 Estimated Value

Posted

18 Oct 2025, 12:32 pm

Deadline

28 Oct 2025, 01:00 pm

Value

₹6,12,126

Location

BANGALORE , KARNATAKA

Progress

Issue18 Oct 2025, 12:32 pm
AwardPending
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Quantity

38449

Category

Soldiers Dossier Cover

Bid Type

Two Packet Bid

Key Highlights

  • • Bulk printing scope for soldiers dossier, nomination forms, and related records across 112 BOQ items
  • • Estimated contract value of ₹612,126.00 with up to 25% quantity variation
  • • Option clause enabling quantity changes during contract at contracted rates
  • • Pre-bid meeting at CHQ, Pay & Account Section; sample printing items to be reviewed
  • • ATC and sample documents attached; compliance with ATC terms mandatory
  • • Delivery timeline linked to last delivery order date; minimum 30-day extension rule

Categories 6

PPP BOOK ARMS MEDICINE CARDS AMMUNITION

Tender Overview

The Indian Army, Department of Military Affairs, invites bids for a printing and related documentation package in Bangalore, Karnataka. The procurement encompasses a broad category of soldiers dossier covers, nomination forms, will certificates, verification documents, and numerous record-keeping forms (112 BOQ items). Estimated value is ₹612,126.00 with potential quantity variation up to 25% during contract and an additional extended delivery time mechanism. A pre-bid meeting is scheduled at CHQ, Pay & Account Section, on 24 Oct 2025. This tender features a flexible option clause and requires bidders to align with buyer-attached ATC terms. The scope emphasizes bulk printing and binding across government records handling, with delivery terms anchored to last delivery order date andContracted rates. The opportunity is localized to Bangalore, Karnataka and targets suppliers capable of high-volume, compliant document production.

Technical Specifications & Requirements

  • Total Items: 112 in the BOQ, with entries focusing on printing and binding of government forms and records; specific item descriptions are not disclosed in the publicly available data.
  • Estimated Value: ₹612,126.00 to guide bid pricing and financial planning.
  • Delivery & Quantity Flexibility: Purchaser may increase/decrease quantity by up to 25% at contracted rates; updated delivery time calculated as (additional quantity/original quantity) × original delivery period, with a minimum of 30 days. If original period < 30 days, extended time equals the original period.
  • ATC & Pre-bid Meeting: Attends a pre-bid meeting; sample printing items to be reviewed; ATC document attached by buyer.
  • Standards/Certification: No explicit technical standards published in the data; bidders should verify compliance with the attached ATC.
  • Locations & Delivery: Primary delivery location is Bangalore, Karnataka; procurement focus is on government records printing and related document handling.
  • Qualification Signals: The absence of explicit product specs means bidders should emphasize production capability, past government printing work, and capacity to handle large-volume, form-specific prints.

Terms, Conditions & Eligibility

  • EMD/Financial Security: Not clearly specified in the public excerpt; bidders should expect standard Govt EMD requirements and verify via the ATC.
  • Delivery Timeline: Delivery period is tied to the last date of the original delivery order; option period allows extended delivery aligned with quantity adjustments.
  • Payment Terms: Not disclosed in the visible data; bidders must refer to ATC for schedule (likely milestone-based with standard Govt terms).
  • Pre-bid & ATC: A pre-bid meeting is mandatory for interested bidders; ATC document must be reviewed and adhered to.
  • Documents & Compliance: Bidder must comply with government procurement norms; OEM authorization and technical compliance based on printing standards may be required by the ATC.
  • Penalties/LD: Not specified in the provided data; bidders should seek explicit terms in the ATC to anticipate penalties or performance bonds.

Key Specifications

  • Product/service names: printing and binding of soldiers dossier covers, nomination forms, will certificates, verification forms, and related government records

  • Quantity/Scope: 112 BOQ items; exact quantities not published; bidder to price per unit under 25% variation rule

  • Estimated value: ₹612,126.00

  • Experience: government printing or large-volume document production recommended

  • Quality/Compliance: follow ATC terms; potential OEM authorizations

  • Delivery: from last date of original delivery order with extended time rules

  • Warranty/Support: not specified; verify ATC for post-delivery support

Terms & Conditions

  • Quantity may vary by up to 25% during contract at contracted rates

  • Delivery period starts from the last date of original delivery order

  • Pre-bid meeting required; ATC documents govern specific obligations

Important Clauses

Payment Terms

Payment terms to be confirmed in ATC; standard Govt terms likely apply with milestone-based payments

Delivery Schedule

Delivery time linked to original order; extended time calculated by a defined formula with minimum 30 days

Penalties/Liquidated Damages

Penalty provisions not detailed in public excerpt; ATC to specify LD or performance guarantees

Bidder Eligibility

  • Proven experience in government printing or bulk document production

  • Compliance with GST, PAN, and financial stability documentation

  • Ability to meet ATC terms including pre-bid meeting participation

Bill of Quantities (BOQ) 112 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Soldiers Dossier Cover Soldiers Dossier Cover 1,500 nos [email protected] 15
2 Nomination Form for terminal benefits Nomination Form for terminal benefits 1,500 nos [email protected] 15
3 Form of Will bequeathing all property to one person Form of Will bequeathing all property to one person 1,500 nos [email protected] 15
4 Undertaking certificate for not solemnising marriage Undertaking certificate for not solemnising marriage 1,500 nos [email protected] 15
5 Check list form for documents for Agniveer Check list form for documents for Agniveer 1,500 nos [email protected] 15
6 Details of Rects Details of Rects 1,500 nos [email protected] 15
7 Verification of Character Verification of Character 20 pad [email protected] 15
8 Observation Issue of Iden Card Observation Issue of Iden Card 20 pad [email protected] 15
9 Records of Service Records of Service 2,000 nos [email protected] 15
10 Service Book Folders Service Book Folders 500 nos [email protected] 15
11 Dry Fresh Ration issue cards Dry Fresh Ration issue cards 100 card [email protected] 15
12 Files cover for allotment of Govt Md Accn Files cover for allotment of Govt Md Accn 700 nos [email protected] 15
13 Gate Pass Gate Pass 50 pad [email protected] 15
14 MES Complaint Register MES Complaint Register 2 nos [email protected] 15
15 Summary of Amn Issue Recoveries Register Summary of Amn Issue Recoveries Register 1 nos [email protected] 15
16 Quarter Vacation Register Quarter Vacation Register 2 nos [email protected] 15
17 Quarter Extension Register Quarter Extension Register 2 nos [email protected] 15
18 Declaration Certificate for Amendment in Name Declaration Certificate for Amendment in Name 1,600 nos [email protected] 15
19 Declaration Certificate for amendment in Date of Birth Declaration Certificate for amendment in Date of Birth 1,600 nos [email protected] 15
20 Application Form of Portion of Commutation Pension Application Form of Portion of Commutation Pension 1,600 nos [email protected] 15
21 Pensioners Feedback Form Pensioners Feedback Form 2,000 nos [email protected] 15
22 Pensioners query Pensioners query 2,000 nos [email protected] 15
23 Comparative Statement for stepping up of Basic Comparative Statement for stepping up of Basic 1,200 nos [email protected] 15
24 Pensioners Home Address Register Pensioners Home Address Register 8 nos [email protected] 15
25 Rect Arrival Register Rect Arrival Register 6 nos [email protected] 15
26 Daily Personnel parade Depot Coy MT Daily Personnel parade Depot Coy MT 5 nos [email protected] 15
27 Daily Personnel parade Depot Coy Sup Daily Personnel parade Depot Coy Sup 5 nos [email protected] 15
28 Newly Reported Further Register Newly Reported Further Register 6 nos [email protected] 15
29 Pre Verification of Service Particulars Pre Verification of Service Particulars 1,800 set [email protected] 15
30 Form of Application for grant of JCO Commission Form of Application for grant of JCO Commission 1,500 set [email protected] 15
31 IAFY 2006 Tech Proficiency Cert IAFY 2006 Tech Proficiency Cert 3,000 nos [email protected] 15
32 IAFX 1839 Answer Sheets IAFX 1839 Answer Sheets 5,000 nos [email protected] 15
33 NCC Course Report NCC Course Report 1,500 nos [email protected] 15
34 ADP F Course Report ADP F Course Report 500 nos [email protected] 15
35 Leave Travel Concession Bill part A Leave Travel Concession Bill part A 5 pad [email protected] 15
36 Travelling Allowance Claim on Permanent Transfer Travelling Allowance Claim on Permanent Transfer 5 pad [email protected] 15
37 TA DA Claim for Temporary Duty move TA DA Claim for Temporary Duty move 5 pad [email protected] 15
38 Contingent Bill Contingent Bill 10 pad [email protected] 15
39 Injury Report Form Injury Report Form 10 pad [email protected] 15
40 Account Sheet PV side Account Sheet PV side 10 pad [email protected] 15
41 Account Sheet RV Side Account Sheet RV Side 10 pad [email protected] 15
42 Movement Order Movement Order 10 pad [email protected] 15
43 Leave Cert Leave Cert 10 pad [email protected] 15
44 Hearing of Charge Hearing of Charge 10 pad [email protected] 15
45 Offence Report Offence Report 10 pad [email protected] 15
46 Military Receivable Order Military Receivable Order 10 pad [email protected] 15
47 Last Ration Certificate Last Ration Certificate 10 pad [email protected] 15
48 ACR JCOs NCOs ACR JCOs NCOs 1,000 nos [email protected] 15
49 NIR JCOs NCOs NIR JCOs NCOs 500 nos [email protected] 15
50 Cash Requisition Imprest Acct Cash Requisition Imprest Acct 10 pad [email protected] 15
51 Receipt Issue and Expense Voucher ACTC Receipt Issue and Expense Voucher ACTC 10 pad [email protected] 15
52 Loss Statement Loss Statement 10 pad [email protected] 15
53 DO Pad large ACTC DO Pad large ACTC 30 pad [email protected] 15
54 Demand of Arms In Out Ledger 2TB Demand of Arms In Out Ledger 2TB 2 nos [email protected] 15
55 Daily Arms issue ledger 2TB Daily Arms issue ledger 2TB 2 nos [email protected] 15
56 Daily Arms Cleaning Register 2TB Daily Arms Cleaning Register 2TB 2 nos [email protected] 15
57 Binocular Heating Register Binocular Heating Register 2 nos [email protected] 15
58 Commanding Officer Surprise Check Register 2TB Commanding Officer Surprise Check Register 2TB 2 nos [email protected] 15
59 Monthly Sanitary Round Register 2TB Monthly Sanitary Round Register 2TB 4 nos [email protected] 15
60 Receipt Issue and Expense Voucher 2TB Receipt Issue and Expense Voucher 2TB 500 sheet [email protected] 15
61 Register of Attendance Register of Attendance 4 nos [email protected] 15
62 Indent for Asslt Test INSAS Firing Route March Indent for Asslt Test INSAS Firing Route March 500 sheet [email protected] 15
63 Sick Report Register 2TB Sick Report Register 2TB 2 nos [email protected] 15
64 PPT Register for Rect 2TB PPT Register for Rect 2TB 2 nos [email protected] 15
65 Property Ledger Property Ledger 2 nos [email protected] 15
66 DO Pad Medium 2TB DO Pad Medium 2TB 4 pad [email protected] 15
67 Regimental Acct Ledger 3TB Regimental Acct Ledger 3TB 1 nos [email protected] 15
68 Army War Memorial Boys Hostel Acct Ledger Army War Memorial Boys Hostel Acct Ledger 1 nos [email protected] 15
69 VOC Acct Ledger VOC Acct Ledger 1 nos [email protected] 15
70 Property Ledger 4TB Property Ledger 4TB 10 nos [email protected] 15
71 Amn Indent Form Amn Indent Form 4 nos [email protected] 15
72 Daily Arms issue Ledger 4TB Daily Arms issue Ledger 4TB 7 nos [email protected] 15
73 ORs Business Book Register 4TB ORs Business Book Register 4TB 4 nos [email protected] 15
74 Daily Arms Issue Register 4TB Daily Arms Issue Register 4TB 2 nos [email protected] 15
75 BPET PPT Register for PE Staff 4TB BPET PPT Register for PE Staff 4TB 2 nos [email protected] 15
76 Daily Parade State ledger 4TB Daily Parade State ledger 4TB 2 nos [email protected] 15
77 Attendance Register 400 pages Trg wg Attendance Register 400 pages Trg wg 6 nos [email protected] 15
78 Long Roll Trg wg Long Roll Trg wg 2 nos [email protected] 15
79 Interview Register Trg wg Interview Register Trg wg 3 nos [email protected] 15
80 BPET PPT Register for PE Staff Trg wg BPET PPT Register for PE Staff Trg wg 5 nos [email protected] 15
81 Morning Parade State Trg wg Morning Parade State Trg wg 8 pad [email protected] 15
82 Duty JCO Form Trg wg Duty JCO Form Trg wg 10 pad [email protected] 15
83 Receipt Issue and Expense Voucher Trg wg Receipt Issue and Expense Voucher Trg wg 5 pad [email protected] 15
84 AV Parade State Register Trg wg AV Parade State Register Trg wg 10 nos [email protected] 15
85 PWN Certificate PWN Certificate 150 nos [email protected] 15
86 Ammunition Indent Register Trg wg Ammunition Indent Register Trg wg 2 nos [email protected] 15
87 Daily Sick Report Register Adm Bn Daily Sick Report Register Adm Bn 4 nos [email protected] 15
88 BPET PPT Register for PE Staff Adm Bn BPET PPT Register for PE Staff Adm Bn 2 nos [email protected] 15
89 Long Roll ledger adm Bn Long Roll ledger adm Bn 2 nos [email protected] 15
90 Monthly Sanitary Round Register Adm Bn Monthly Sanitary Round Register Adm Bn 2 nos [email protected] 15
91 Duty JCO Form Adm Bn Duty JCO Form Adm Bn 600 nos [email protected] 15
92 Ammunition Indent Register Adm Bn Ammunition Indent Register Adm Bn 2 nos [email protected] 15
93 Tech Insp Report of B Vehs MT wg Tech Insp Report of B Vehs MT wg 200 nos [email protected] 15
94 Acct Leger MT wg Acct Leger MT wg 2 nos [email protected] 15
95 Driver Car Dairy MT wg Driver Car Dairy MT wg 500 nos [email protected] 15
96 Mileage Card MT wg Mileage Card MT wg 300 nos [email protected] 15
97 Night OK Register MT wg Night OK Register MT wg 12 nos [email protected] 15
98 Vehs In Out Register MT wg Vehs In Out Register MT wg 3 nos [email protected] 15
99 Vehs RDY Register Vehs RDY Register 3 nos [email protected] 15
100 FOL Requisition MT wg FOL Requisition MT wg 10 pad [email protected] 15
101 Veh Detailment Register Veh Detailment Register 5 nos [email protected] 15
102 BPET PPT Register for PE Staff MT wg BPET PPT Register for PE Staff MT wg 2 nos [email protected] 15
103 Daily Summary ledger MI room Daily Summary ledger MI room 2 nos [email protected] 15
104 Medicine Stock Leger Medicine Stock Leger 10 nos [email protected] 15
105 Medical Case Sheet Medical Case Sheet 20 pad [email protected] 15
106 Special Investigation Form for HIV Test Special Investigation Form for HIV Test 20 pad [email protected] 15
107 AFMSF 73 AFMSF 73 20 pad [email protected] 15
108 DO Pad Comdt Sectt DO Pad Comdt Sectt 10 pad [email protected] 15
109 DO Pad Dy Comdt Sectt DO Pad Dy Comdt Sectt 10 pad [email protected] 15
110 Note Pad Comdt Sectt Note Pad Comdt Sectt 20 pad [email protected] 15
111 Note Pad Dy Comdt Sectt Note Pad Dy Comdt Sectt 20 pad [email protected] 15
112 Daily Parade State Register Centre Munshi Daily Parade State Register Centre Munshi 2 nos [email protected] 15

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Required Documents

1

- GST registration certificate

2

- PAN card

3

- Experience certificates for government printing/projects

4

- Financial statements demonstrating capacity to handle bulk printing

5

- EMD/Security deposit as per ATC (amount to be confirmed in ATC)

6

- Technical bid documents showing printing capacity, equipment list, and past performance

7

- OEM authorizations or vendor declarations as required by ATC

8

- Any other documents specified in the ATC or pre-bid meeting notes

Frequently Asked Questions

How to participate in the Army printing tender in Bangalore 2025?

Bidders must attend the pre-bid meeting at CHQ, Pay & Account Section on the specified date, review the ATC, and submit the technical bid with GST, PAN, and experience certificates. The bidder should demonstrate capacity for bulk printing and adherence to government procurement norms.

What documents are required for the Bangalore printing bid 2025?

Required documents include GST registration, PAN card, experience certificates for government printing, financial statements, EMD as per ATC, technical bid detailing equipment and capacity, OEM authorizations if applicable, and any ATC-specified forms.

What is the estimated value and quantity risk for the Army tender in Karnataka?

The estimated contract value is ₹612,126.00 with a quantity variation allowance of up to 25%. Bidders should price per unit accordingly and plan for potential increased orders during contract execution.

Which pre-bid meeting is required for the Army printing procurement?

The pre-bid meeting is scheduled at CHQ, Pay & Account Section, and bidders must participate to view sample printing items, receive ATC attachments, and clarify scope before submitting bids.

What delivery terms apply to the Bangalore Army printing contract 2025?

Delivery runs from the last date of the original delivery order with potential extensions proportional to quantity changes; minimum extension is 30 days, and final delivery timing depends on the extended delivery clause in the ATC.

What standby requirements or penalties exist for late delivery?

Penalties or LD terms are not disclosed publicly; bidders should rely on the ATC for exact penalties, performance bonds, and schedule remedies; ensure compliance to avoid liquidated damages.

Are OEM authorizations required for the Army Bangalore printing bid?

OEM authorizations may be required as part of the technical bid per ATC; bidders should include OEM confirmation or manufacturer-backed capability for bulk government printing and binding tasks.

What standards or certifications must be demonstrated for this printing tender?

While explicit standards are not published in the excerpt, bidders should prepare IS/ISO quality controls per ATC, and ensure GST compliance, financial stability, and documented government printing experience.

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