GEM

Indian Navy Cleaning Sanitation Service Tender Chennai Tamil Nadu 2025

Posted

27 Oct 2025, 05:47 pm

Deadline

17 Nov 2025, 06:00 pm

Location

CHENNAI , TAMIL NADU

Progress

Issue27 Oct 2025, 05:47 pm
AwardPending
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Quantity

789

Bid Type

Two Packet Bid

Categories 2

DISINFECTION SERVICE WATER TREATMENT PLANT

Tender Overview

The Indian Navy, Department of Military Affairs, invites bids for a Cleaning, Sanitation and Disinfection Service under an Outcome Based - AS PER SCOPE OF WORK model. The procurement targets services deployed at a location in Tamil Nadu, with an emphasis on conservancy-related outputs. The ATC requires bidders to demonstrate compliance across a broad set of documentation, including MSME certificate, EPF/ESI, and GSTIN specific to Tamil Nadu with Chennai proof of office. A key tender lever is the option clause allowing contract quantity or duration adjustments up to 25% at contract issuance or during execution, binding bidders to revised scope. The process mandates applicant offices in the consignee state and explicit salary payments to deployed staff, ensuring compliant payroll and statutory filings. The tender emphasizes documentary rigor and ATC adherence, with a mandatory signed RFP and NDA to accompany the bid.

Key Specifications

  • Past experience in providing conservancy services (domain-specific)

  • Office presence in Tamil Nadu with proof of office in Chennai

  • Compliance with ESI/EPF, GST, and payroll obligations for deployed staff

  • All certificates and documents required by ATC uploaded in bid

  • No BOQ items; scope defined by SOW and contractual adjustments up to 25%

Terms & Conditions

  • Key term: 25% quantity/duration Flexibility at contract issue and execution

  • Key term: Tamil Nadu-based service provider office and GST compliance

  • Key term: Mandatory payroll payments and statutory documentation

Important Clauses

Payment Terms

Service provider pays salaries to staff first; claims reimbursement from Buyer with statutory documents (PF, ESIC) and bank statements.

Delivery Schedule

Not specified; ATC allows contract quantity/duration adjustments up to 25% at issue and during execution.

Penalties/Liquidated Damages

Not detailed in provided data; ATC and NDA imply standard compliance penalties on non-performance.

Bidder Eligibility

  • Must possess Tamil Nadu GSTIN and Chennai proof of office

  • MSME certification preferred; demonstrate past conservancy services experience

  • Compliance with EPF/ESI and annual turnover requirements; submit IT Returns for last 3 years

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Required Documents

1

Firm Registration Certificate

2

MSME Certificate

3

EMD or EMD exemption certificate

4

EPF Certificate

5

ESI Certificate

6

NDA

7

Pan Card

8

GSTIN Registration (Tamil Nadu) with proof of office in Chennai

9

Annual TurnoverStatement

10

Income Tax Return (last 3 years)

11

Past experience in conservancy services

12

Bank Mandate

13

Cancelled Cheque

14

Signed copy of RFP

15

Undertaking of ATC document and SOW

Frequently Asked Questions

How to bid for cleaning sanitation service tender in Tamil Nadu 2025

Bidders must meet eligibility criteria including Tamil Nadu GSTIN with Chennai proof of office, MSME status if applicable, EPF/ESI compliance, and IT Returns for 3 years. Upload all required certificates, NDA, signed RFP, and ATC/SOW undertakings. Ensure payroll compliance for deployed staff and submit EMD unless exempted.

What documents are required for Tamil Nadu conservancy services bid

Required documents include Firm Registration Certificate, MSME Certificate, EMD or exemption, EPF/ESI certificates, PAN, GSTIN with Chennai office proof, Annual Turnover, last 3 IT Returns, past conservancy experience, Bank Mandate, Cancelled Cheque, signed RFP, and ATC/SOW undertakings.

What are the key eligibility criteria for Navy cleaning contract

Eligibility focuses on Tamil Nadu office presence, GST registration in Tamil Nadu, evidence of conservancy service experience, payroll compliance, and financial documentation (Annual Turnover, IT Returns). NDA and OEM/ATC adherence are also required for technical evaluation.

When is the quantity adjustment allowed in the Navy contract

The buyer may increase or decrease contract quantity or duration up to 25% at contract issue, and again up to 25% during execution, obligating bidders to accept revised scope as per SOW.

What standards or certifications are required for payroll compliance

Bidders must provide EPF and ESI certificates for staff deployed at the buyer location, along with bank statements showing salary payments. This ensures statutory compliance and eligibility for contract award.

What is required to prove conservancy services experience in TN

Submit past experience certificates specific to conservancy services, along with project details, client references, and duration. The documents must be verifiable and accompanied by IT Returns and Annual Turnover data.

What documents prove Tamil Nadu GST compliance for this bid

Provide GSTIN registration proving Tamil Nadu registration, with proof of office in Chennai and related address. Include GST clearance or return filings if requested, ensuring location-specific compliance for the bid submission.

What are the submission requirements for the Navy bid in Chennai

Submit all required certificates, signed RFP, NDA, ATC/SOW undertakings, EMD/Exemption proof, Tamil Nadu GSTIN, Chennai office proof, and IT Returns for the last 3 years. Upload payroll, EPF/ESI certificates, and annual turnover documentation for technical evaluation.

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