GEM

Directorate Of Medical Education Assam Cafeteria Chair & IS 8126 Tables Procurement 2025 - ISO/BIFMA Certified Office Furniture

Posted

29 Oct 2025, 12:23 pm

Deadline

12 Nov 2025, 01:00 pm

EMD

₹9,011

Location

KAMRUP , ASSAM

Progress

Issue29 Oct 2025, 12:23 pm
AwardPending
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Quantity

1470

Category

Cafeteria Chair

Bid Type

Two Packet Bid

Key Highlights

  • • OEM requirements: BIFMA member, ISO 9001, ISO 14001, ISO 45001, ISO 50001 certified
  • • Delivery site: Silchar Medical College and Hospital, Silchar, Assam
  • • Quantity variation clause: ±25% at contract and during currency with extended delivery time formula
  • • Products: Cafeteria Chair, IS 8126 (V2) Composite Tables, IS 3313 Filing Cabinets, IS 8126 Q3 Shelf Rack
  • • Data sheet and End User Certificate mandatory for bid submission
  • • Experience criterion: minimum 3 years of supplying similar govt-category equipment

Tender Overview

The Directorate Of Medical Education Assam invites bids for multiple office furniture items, including Cafeteria Chairs, Composite Office Tables conforming to IS 8126 (V2) and OFFICE Storage solutions such as Stainless Steel Shelf Racks and Steel Filing Cabinets per IS 3313. The estimated value is not disclosed; the EMD is ₹9,011. Delivery is required at Silchar Medical College and Hospital, Silchar, Assam. OEMs must be BIFMA member, and hold ISO 9001, ISO 14001, ISO 45001, ISO 50001 certifications. The bid allows a 25% quantity variation and extended delivery timelines, with installation by OEM-certified personnel.

Technical Specifications & Requirements

  • Product categories: Cafeteria Chair, Composite Office Tables (IS 8126 V2), Stainless Steel Shelf Rack (Q3), Steel Filing Cabinets (IS 3313)
  • Key design/specs to capture: seat shape, armrests, seat/back materials, cushion density and thickness, upholstery, chair understructure, and precise chair height tolerances (±10 mm)
  • Certifications required: OEM must be BIFMA member, ISO 9001/ISO 14001/ISO 45001/ISO 50001; reports to buyer on demand
  • Data sheets to be uploaded; avoid mismatches; installation/commissioning by OEM or certified resellers
  • Address of delivery: MCH Wing, Silchar Medical College and Hospital, Silchar, Assam

Terms, Conditions & Eligibility

  • EMD: ₹9,011; spectral payable as prescribed in T&C
  • Experience: bidder or OEM must have at least 3 years of supplying similar govt-category products
  • Delivery: delivery/installation at Silchar within agreed period; option to extend up to 25% quantity
  • Documentation: data sheets, End User Certificate in buyer format, audited financials, GST/PAN, and OEM authorizations
  • Compliance: non-obsolete product with minimum 3 years residual market life; AML checks and anti-virus for digital data sheets
  • Warranty: standard warranty terms to be specified; reports on demand

Key Specifications

  • Cafeteria Chair: seat shape, armrest presence, seat/back materials, cushion density and thickness, upholstery type, chair height tolerances (±10 mm)

  • Composite Office Tables: IS 8126 (V2) compliance, dimensions, finish, load rating, mounting details

  • Stainless Steel Shelf Rack: Q3 category, dimensions, corrosion resistance, load capacity

  • Steel Filing Cabinets: IS 3313 compliance, dimensions, lock mechanism, finish, corrosion resistance

  • OEM certifications: BIFMA member; ISO 9001, ISO 14001, ISO 45001, ISO 50001; end-user reports on demand

Terms & Conditions

  • EMD of ₹9,011 required for bid submission

  • Delivery to Silchar Medical College and Hospital, Silchar, Assam

  • Quantity may be increased/decreased by up to 25% at contract and during currency

Important Clauses

Payment Terms

Payment terms to be as per buyer terms; ensure installment/retention details and certified invoices accompanying delivery

Delivery Schedule

Delivery period starts from the last date of original delivery order; extended time formula applies for increased quantity with minimum 30 days

Penalties/Liquidated Damages

LDs applicable for late delivery and non-conformance; exact percentages to be specified in the accept order

Bidder Eligibility

  • 3+ years of delivering similar govt-category furniture to Central/State Govt or PSU

  • No ongoing liquidation, court receivership, or bankruptcy

  • Not declared end-of-life by OEM within residual market life of at least 3 years

Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
Generic Shape of the Cafeteria Chair Seat Rectangular
Generic Chair Armrest With Armrest
Material Material of Chair Seat Moulded Plastic
Material Seat with Cushion No
Material Thickness of Cushion for Seat 0.0 - 150.0 Or higher
Material Density of Seat Cushion Kg/m^3 0.0 - 50.0 Or higher
Material Upholstery Material of Seat Not Applicable
Material Material of Chair Back Moulded Plastic
Material Back with Cushion No
Material Thickness of Cushion for Back 0.0 - 150.0 Or higher
Material Density of Back Cushion Kg/m^3 0.0 - 50.0 Or higher
Material Upholstery Material of Back Not Applicable
Material Material of the Chair Under structure Moulded Plastic
Dimensions Height of Chair Seat from ground with a tolerance of ± 10 mm 440.0 - 600.0 Or higher
Dimensions Overall Height of Chair from ground with a tolerance of ± 10 mm 900.0 - 1100.0 Or higher
Warranty Warranty Period 1, 2, 3 Or higher
Certification OEM of the offered product is BIFMA member No
Certification OEM of offered product is ISO 9001 certified Yes
Certification OEM of offered product is ISO 14001 certified Yes
Certification OEM of offered product is ISO 45001 certified Yes
Certification OEM of offered product is ISO 50001 certified Yes
Certification Reports to be furnished to buyer on demand Yes

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates of similar govt contracts (3 years requirement)

4

Audited financial statements for the last 3 years

5

EMD payment proof of ₹9,011

6

Technical bid documents and Data Sheets for offered items

7

OEM authorization or dealer/ reseller certificates

8

End User Certificate (in buyer format)

Frequently Asked Questions

How to bid for cafeteria chair and IS 8126 table tender in Assam 2025

Bidders must submit GST, PAN, 3+ years govt-supplied product experience, EMD ₹9,011, and data sheets. Ensure OEM authorizations, End User Certificate in the buyer format, and ISO/BIFMA certifications. Installation at Silchar Medical College within the stated delivery window; follow option clause for quantity changes.

What documents are required for IS 8126 furniture tender in Assam

Required documents include GST certificate, PAN, 3 years govt supply experience, financial statements, EMD proof of ₹9,011, product data sheets, OEM authorization, End User Certificate, and installation plan. Ensure data sheet matches offered items; non-mismatched bids risk rejection.

What standards and certifications must the OEM meet for Assam procurement

OEM must be a BIFMA member and hold ISO 9001, ISO 14001, ISO 45001, and ISO 50001 certifications. Data sheets and reports must be available on demand to the Purchaser. Compliance ensures quality, sustainability, and safe workplace furniture.

When is delivery expected for Silchar deployment in this bid

Delivery shall commence after the order date and follow the option clause allowing up to 25% quantity changes. If extended, the additional time is calculated as (additional quantity/original quantity) × original delivery period, with a minimum of 30 days.

What is the EMD amount for this Assam office furniture tender

The EMD is ₹9,011. Bidders must provide proof of payment with bid submission and ensure funds are available for possible bid extension or quantity adjustments per contract terms.

What installation requirements exist for the Assam procurement

Installation/ commissioning must be carried out by OEM or OEM-certified resources or authorized resellers. Ensure on-site support and training if required; data sheets must align with installed products and IS 8126/IS 3313 specifications.

What is the impact of the 25% quantity option on delivery

The buyer may increase/decrease up to 25% of bid quantity at contract signing and during currency. Delivery timelines adjust per the option formula, with a minimum extension of 30 days, starting from the last date of the original or extended delivery period.

Which items are covered under IS 8126 and IS 3313 in this tender

Cafeteria Chairs and Composite Office Tables conform to IS 8126 (V2), while Steel Filing Cabinets adhere to IS 3313 standards. Shelf racks are categorized as Stainless Steel Shelf Rack (Q3). Ensure all items match the specified IS standards.

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