GEM

Indian Army Repair & Maintenance Services Tender 2025 for Washing Machines, Desert Coolers, Grass Cutting Machines & CCTV Maintenance – Department of Military Affairs

Posted

28 Oct 2025, 12:02 pm

Deadline

08 Nov 2025, 10:00 am

Location

KAPURTHALA , PUNJAB

Progress

Issue28 Oct 2025, 12:02 pm
AwardPending
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Quantity

13

Category

Repair of Washing Machine purchased out of ACG

Bid Type

Two Packet Bid

Key Highlights

  • • Cross-category repair tender covering washing machines, AC units, desert coolers, grass cutting machines, and CCTV maintenance
  • • Option clause enables ±25% quantity variation at contracted rates during and after award
  • • Delivery period mechanics tied to last delivery order date with minimum extension logic
  • • No explicit EMD amount disclosed in available data
  • • Single procurement for diverse equipment requiring broad technical and service capability
  • • No specific standards (ISO/IS) specified in the data; bidders should align with standard government service delivery norms
  • • CCTV maintenance includes upkeep for 6 cameras
  • • BOQ shows 5 items with unspecified quantities; readiness for multi-item servicing is essential

Categories 8

GRASS CUTTING MACHINE COOLER DESERT COOLER CAMERA CUTTING MACHINE MACHINE WASHING MACHINE GROUND MAINTENANCE

Tender Overview

The Indian Army, Department of Military Affairs, invites bids for repair and maintenance services across multiple equipment categories, including washing machines, air conditioning units, desert coolers, grass cutting machines, and CCTV camera maintenance. The scope covers repair services and service charges with potential installation or servicing tasks as part of a centralized procurement. The tender relies on a flexible quantity approach, allowing a ±25% variation in bid quantity and continued ordering at contracted rates during the contract period. Unique aspects include a broad, cross-equipment service requirement and a single, consolidated maintenance bid for diverse gear.

Technical Specifications & Requirements

  • Service scope: Repair and maintenance of washing machines, ACs, desert coolers, grass cutting machines, and maintenance of all CCTV cameras (including 6 CCTV cameras).
  • No explicit technical specs or performance metrics provided in the data; bidders should prepare for general service delivery, on-site repairs, and preventive maintenance as typical for government repair contracts.
  • BOQ lists 5 items with unspecified quantities; emphasize readiness for multi-item servicing, parts replacement, and service charge inclusion.
  • Delivery/extension: Option clause allows quantity changes up to 25% during contract and extended delivery periods with time calculated per formula provided in terms.
  • Compliance expectations: Standard government procurement service delivery and safety practices are implied; no specific ISO/IS standards stated in available data.

Terms, Conditions & Eligibility

  • Quantity: Up to 25% variation in ordered quantity; delivery timing tied to last delivery order date and extended period rules.
  • EMD/Financials: No explicit EMD amount disclosed in the available data.
  • Documentation: No explicit bidder documents listed beyond generic terms; bidders should prepare typical government documents (GST, PAN, experience certs) per standard practice.
  • Acceptance: Compliance with option clause and contract rates essential; bidders must adhere to delivery and extension calculations as described.
  • Scope notes: Multiple equipment repair needs under a single procurement umbrella; ensure capability across diverse devices and CCTV maintenance.

Key Specifications

  • Product/Category: Repair & maintenance services for household and site equipment

  • Quantities: 5 items listed in BOQ with unspecified quantities

  • EMD/Value: Not disclosed in provided data

  • Experience: Not specified; bidders should demonstrate capability in multi-item repair services

  • Standards/Certification: No explicit standards indicated in data

Terms & Conditions

  • Option Clause allows quantity variation up to 25% during contract and extension periods

  • Delivery period calculations start from last date of original delivery order

  • Contract rates apply to additional quantity under extended delivery time

  • No explicit EMD amount disclosed; bidders must confirm at bid stage

  • Multiple equipment repair scope across 5 items requires broad technical capability

Important Clauses

Delivery Schedule

Delivery timing depends on last delivery order date; extended period calculations apply with minimum 30 days

Payment Terms

Not specified in available data; bidders should confirm payment terms during bid submission

Penalties/Liquidated Damages

Not specified in available data; bidders should verify LD provisions during bid clarifications

Bidder Eligibility

  • Experience in multi-item repair and maintenance contracts for government entities

  • Capability to service washing machines, ACs, desert coolers, grass cutting machines, and CCTV systems

  • Compliance with standard GST and financial documentation; must meet any minimum turnover expectations if stated later

Bill of Quantities (BOQ) 5 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Repair of Washing Machine purchased out of ACG Repair of Washing Machine purchased out of ACG 1 nos parveen106 10
2 Repair of AC including service charge Repair of AC including service charge 1 nos parveen106 10
3 Repair of Desert Cooler Repair of Desert Cooler 3 nos parveen106 10
4 Repair of Grass Cutting Machine Repair of Grass Cutting Machine 2 nos parveen106 10
5 Maintenance of all CCTV Cameras and repairing of 06 CCTV Camera Maintenance of all CCTV Cameras and repairing of 06 CCTV Camera 6 nos parveen106 10

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar repair & maintenance contracts

4

Financial statements or turnover evidence

5

EMD submission proof (if required by terms not disclosed in data)

6

Technical bid documents and service capability details

7

OEM authorizations or dealer confirmations for listed equipment

8

Any state or central government procurement documents as applicable

Frequently Asked Questions

How to bid for Indian Army repair services in 2025?

Submit a bid addressing five equipment categories: washing machines, ACs, desert coolers, grass cutting machines, and CCTV maintenance. Include GST, PAN, experience certificates, financials, OEM authorizations, and any required EMD proof. Ensure compliance with the option clause for quantity adjustments up to 25% and confirm delivery timelines from the last order date.

What documents are required for Army repair tender participation?

Prepare GST certificate, PAN card, experience certificates for similar work, financial statements, technical compliance documents, OEM authorizations, and any EMD proof if applicable. Include service capability details for multi-item repair across 5 listed equipment types.

What are the delivery extension rules in this Army tender?

The option clause permits increasing quantity by up to 25% at contracted rates. Delivery timelines start from the last date of the original delivery order, with extended periods calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.

Are there specific standards or certifications required for CCTV maintenance

No explicit standards are stated in the data. Bidders should align with general government maintenance norms and provide evidence of CCTV service capability, including installation, calibration, and preventive maintenance for up to 6 cameras as part of the scope.

What is the bidding scope for equipment categories in this tender?

The scope covers repairing washing machines, repairing AC units, desert coolers, grass cutting machines, and maintenance of all CCTV cameras. 6 CCTV cameras are explicitly mentioned, with 5 total items in the BOQ, quantities not disclosed.

What is the anticipated EMD for this Army repair tender?

EMD details are not disclosed in the available data. Bidders should await the official tender documents or clarifications and prepare to submit EMD as per the final terms if required.

How to verify eligibility for the Indian Army repair services bid?

Verify eligibility by demonstrating multi-item repair capability, providing relevant experience in government repair contracts, submitting GST/PAN, financials, and OEM authorizations. Ensure readiness to implement the option clause and manage variable quantities across five equipment categories.

When is the bid submission timeframe for Army equipment repairs?

The exact submission dates are not provided in the available data. Bidders should monitor official tender portals for bidding windows, and prepare complete technical and financial bids with all required documents ahead of the deadline.

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