GEM

Indian Army Department Of Military Affairs Procurement Tender 2025 - Filter Water Separator and Engine Spare Parts industry standard 25% quantity option

Posted

30 Oct 2025, 08:47 pm

Deadline

10 Nov 2025, 09:00 pm

Location

UDHAMPUR , JAMMU & KASHMIR

Progress

Issue30 Oct 2025, 08:47 pm
AwardPending
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Quantity

20

Category

Filter water separator

Bid Type

Two Packet Bid

Tender Overview

The Indian Army, Department Of Military Affairs, releases a tender for an integrated list of vehicle and engine spare parts, including filter assemblies (water separator, air, oil), tie rod end assemblies, brake shoes, wheel hub bearings, flange yoke, gasket cyl head cover, and related categories. The BOQ comprises 12 items with unspecified quantities; the tender allows a 25% quantity variation at contract award and during the currency, at contracted rates. GST considerations are noted, with the bidder responsible for applicable GST and reimbursement subject to actuals or prescribed rates. The procurement emphasizes standardization and compatibility with military equipment, with delivery timelines to be adjusted on the option clause, and a requirement to maintain financial solvency. Key differentiators include the option to adjust orders and the emphasis on compliance with GST norms. The tender’s context centers on strategic military maintenance and supply chain resilience, focusing on generic but mission-critical parts across multiple categories. Unique aspects include the option-based delivery period and the caution on bidder financial standing. This tender requires bidders to align with government procurement norms, ensuring readiness for rapid deployment and consistent supply.

Technical Specifications & Requirements

  • Organization: Indian Army, Department Of Military Affairs
  • Categories: Filter water separator, Assy universal joint, Fuel filter, Assy air filter, Oil filter assy, Oil filter, Tie rod end assy, Brake shoe, Wheel hub bearing inner, Hub wheel bearing outer, Flange yoke, Gasket cyl head cover
  • BOQ: 12 total items; item quantities not disclosed
  • Option Clause: up to 25% quantity variation during contract
  • GST: Bidder to assess and apply GST; reimbursement as actuals or applicable rates
  • Delivery: Timelines linked to delivery order dates; extended period calculated per option clause
  • Financial: EMD not specified; bidder must ensure financial standing and avoid insolvency
  • Compliance: Generic terms; bidders must adhere to buyer-imposed terms and conditions

Terms, Conditions & Eligibility

  • Option Clause: Quantity may be increased up to 25% of bid/contracted quantity
  • Delivery Period: Calculated extension based on extra quantity; minimum 30 days if original period is extended
  • Financial Standing: Bidder must not be under liquidation or bankruptcy; provide undertaking
  • GST: Bidder responsible for GST; reimbursement as actuals or as per applicable rates
  • Documentation: Supportive financials and compliance with procurement terms required
  • Payment Terms: Not explicitly stated; aligned with standard government terms; ensure compliance with delivery and quality acceptance
  • Warranty/Penalties: Not specified; penalties not detailed in terms provided
  • BoQ: 12 items; precise quantities not disclosed; ensure readiness for rapid deployment

Key Specifications

    • Product/service names: Filter water separator, Assy universal joint, Fuel filter, Assy air filter, Oil filter assy, Oil filter, Tie rod end assy, Brake shoe, Wheel hub bearing inner, Hub wheel bearing outer, Flange yoke, Gasket cyl head cover
    • Quantities: 12 total BOQ items; exact quantities not disclosed
    • Estimated value: Not specified
    • Experience: Suppliers with prior supply of military vehicle parts recommended
    • Standards/Testing: Not specified; bidders should ensure OEM compatibility and form-fit-function where applicable

Terms & Conditions

  • Option to increase/decrease quantity up to 25% at contract and during currency

  • GST responsibility on bidder; reimbursement as actuals or applicable rates

  • Bidder must not be in liquidation or bankruptcy; provide undertaking

  • Delivery period calculated with extended time rules; minimum 30 days when applicable

Important Clauses

Payment Terms

GST handling by bidder; payment terms aligned to delivery acceptance and government norms; exact schedule not stated

Delivery Schedule

Delivery period extends based on option clause; additional time calculated as (increased quantity ÷ original quantity) × original delivery period, min 30 days

Penalties/Liquidated Damages

Not specified in provided terms; penalties not detailed for delays or non-conformities

Bidder Eligibility

  • Not under liquidation, court receivership, or bankruptcy

  • Financial stability demonstrated by recent financial statements

  • Experience in supplying military vehicle parts or equivalent categories

Bill of Quantities (BOQ) 12 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Filter water separator Filter water separator 2 pieces headclk@536 15
2 Assy universal joint Assy universal joint 2 pieces headclk@536 15
3 Fuel filter Fuel filter 2 pieces headclk@536 15
4 Assy air filter Assy air filter 1 pieces headclk@536 15
5 Oil filter assy Oil filter assy 3 pieces headclk@536 15
6 Oil filter Oil filter 1 pieces headclk@536 15
7 Tie rod end assy Tie rod end assy 1 pieces headclk@536 15
8 Brake shoe Brake shoe 1 pieces headclk@536 15
9 Wheel hub bearing inner Wheel hub bearing inner 4 pieces headclk@536 15
10 Hub wheel bearing outer Hub wheel bearing outer 1 pieces headclk@536 15
11 Flange yoke Flange yoke 1 pieces headclk@536 15
12 Gasket cyl head cover Gasket cyl head cover 1 pieces headclk@536 15

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar vehicle/engine spare parts supply

4

Financial statements (last 2-3 years)

5

EMD/Security deposit documentation (as applicable by state or tender rules)

6

Technical bid documents demonstrating compliance with required standards

7

OEM authorizations or approvals for listed parts

8

Bidder undertaking on financial standing (not in liquidation or bankruptcy)

Frequently Asked Questions

How to bid for Indian Army vehicle parts tender 2025 in India?

Bidders must submit GST, PAN, experience certificates, financial statements, EMD/security doc, technical compliance, and OEM authorizations. Ensure bidder status is not liquidation-listed, and provide undertaking. The tender allows a 25% quantity variation; comply with option clause and GST rules. Review BOQ items and deliver per delivery terms.

What documents are required for Indian Army spare parts tender 2025?

Required documents include GST registration, PAN, last 3 years financial statements, experience certificates for military parts, EMD/Security deposit, technical bid documents, OEM authorizations, and a bidder undertaking asserting sound financial standing and non-liquidation status.

What are the technical specifications for engine parts in this tender?

The tender lists categories such as filter water separator, fuel, air, and oil filters, along with tie rod ends and bearings. Exact part numbers and IS/ISOs are not specified; bidders must ensure OEM compatibility and form-fit-function with Indian Army vehicles.

When is the delivery deadline after order for this army tender?

Delivery period is governed by the option clause; additional time is calculated as (increased quantity ÷ original quantity) × original delivery period, with a minimum extension of 30 days. Exact original delivery period is not disclosed in the data.

What is the EMD amount for this Indian Army procurement?

EMD amount is not disclosed in the available data. Bidders should verify current procurement guidelines and prepare the appropriate EMD as per standard government tender norms and the specific state or central authority requirements.

What are the GST expectations for bidders in this tender?

Bidders must assess and apply GST themselves; the government will reimburse GST based on actuals or applicable rates, whichever is lower, up to the quoted GST percentage. Ensure GST compliance in bid submission.

What is the scope of 25% quantity variation in this tender?

The purchaser may increase or decrease bid quantity by up to 25% at contract award and during currency at contracted rates. Delivery extensions are calculated and may be requested to align with extended quantities.

Which categories of parts are included under this army tender in 2025?

Categories include: Filter water separator, Assy universal joint, Fuel filter, Assy air filter, Oil filter assy, Oil filter, Tie rod end assy, Brake shoe, Wheel hub bearing inner, Hub wheel bearing outer, Flange yoke, and Gasket cyl head cover; all cross-referenced to military vehicle maintenance needs.

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Department of Military Affairs

SONITPUR, ASSAM

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