GEM

Indian Army Oil & Filter Spare Parts Tender Assam 2025 - IS0/IS 550 Standards, Pre-Bid contact

Posted

27 Oct 2025, 11:50 am

Deadline

06 Nov 2025, 12:00 pm

Location

SONITPUR , ASSAM

Progress

Issue27 Oct 2025, 11:50 am
AwardPending
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Quantity

34

Category

Oil Filter

Bid Type

Two Packet Bid

Key Highlights

  • • Mandatory pre-bid meeting for product quality understanding
  • • ±25% quantity variation permitted during contract award and currency
  • • Delivery site specified: Thakurbari Military Station, Rangapara, Assam
  • • Pre-sample requirement for QA at unit office location
  • • Transportation responsibilities fall on bidder; installation/commissioning as applicable
  • • Sample-based quality checks prior to acceptance
  • • No explicit EMD amount disclosed; bidders must prepare accordingly
  • • 15 items in BOQ with unspecified quantities; scope covers automotive filters and belts

Categories 8

HYDRAULIC POWER PACK MACHINE BELT FUEL FILTERS FAN BRAKE COOLANT ROTARY PUMP BULB

Tender Overview

The Indian Army under the Department of Military Affairs invites bids for a broad category of automotive consumables and components including oil filters, air filters, fuel filters, fuel water separators, front brake pads, crank shaft oil seals, belts, vane pump assemblies, coolant hoses, and related lighting components such as fog light bulbs and head light bulbs. The BOQ lists 15 items with unspecified quantities, and the tender flags a flexible quantity clause allowing a ±25% variation at contract award and during the contract term. Delivery is specified to be at Thakurbari Military Station, Near Rangapara, Sonitpur, Assam 784505, with pre-bid meeting and pre-sample approvals required. The scope emphasizes installation/commissioning where applicable, and transportation to the destination is the bidder’s responsibility. A sample-based quality check at unit office location is required, ensuring conformity to quality standards prior to acceptance. Unique selling points include compulsory pre-bid engagement and unit-site quality verification, along with option to extend delivery timelines in line with quantity variations. This opportunity targets suppliers capable of meeting military-grade automotive parts delivery in Assam, with strict acceptance testing and delivery at a fixed military facility.

Technical Specifications & Requirements

  • Product names: Oil Filter, Air Filter, Fuel Filter, Fuel Water Separator, Front Brake Pad, Crank Shaft Oil Seal (Front/Real), AC Belt, Fan Belt, Timing Belt, Vane Pump Assembly, Coolant Pipe Hose, Fog Light Bulb, Head Light Bulb, Brake Hose
  • Delivery location: Thakurbari Military Station, Near Rangapara, Sonitpur, Assam 784505
  • Optional quantity: ±25% during contract; delivery period adjustments follow the formula (Extended quantity ÷ Original quantity) × Original delivery period, minimum 30 days
  • Pre-bid meeting: compulsory; pre-sample required for QA at unit office location
  • Transportation: bidder-provided up to destination; installation/commissioning as applicable
  • Quality checks: approval samples and quality checks prior to final acceptance
  • Clauses emphasize supplier compliance with delivery timelines and quality acceptance

Terms, Conditions & Eligibility

  • EMD: not disclosed
  • Quantity variation: ±25% during award and contract currency
  • Delivery address specificity: Assam military station; delivery starts after order dates
  • Pre-bid meeting: mandatory
  • Pre-sample: required for quality approval at unit site
  • Transportation: bidder responsible for transit to Thakurbari Military Station, Assam
  • Installation/Commissioning: as covered in scope
  • Compliance: bidders must adhere to the option clause and delivery calculations

Key Specifications

  • Oil Filter

  • Air Filter

  • Fuel Filter

  • Fuel Water Separator

  • Front Brake Pad

  • Crank Shaft Oil Seal (Front/Real)

  • AC Belt, Fan Belt, Timing Belt

  • Vane Pump Assembly

  • Coolant Pipe Hose

  • Fog Light Bulb

  • Head Light Bulb

  • Brake Hose

Terms & Conditions

  • Delivery to Thakurbari Military Station, Assam with optional 25% quantity variation

  • Compulsory pre-bid meeting and pre-sample QA requirements

  • Transportation and installation/commissioning as applicable; unit-site QA checks

Important Clauses

Payment Terms

Not specified in provided terms; payment terms to be clarified in bidder dialogue

Delivery Schedule

Delivery must commence from last date of original delivery order; extended time formula applies with minimum 30 days

Penalties/Liquidated Damages

Not specified in data; implied adherence to delivery and QA milestones

Bidder Eligibility

  • Experience in supplying automotive filters and belts to government or military entities

  • Financial stability or solvency suitable for contract value

  • Ability to meet delivery to Assam military facility and pass QA samples

Bill of Quantities (BOQ) 15 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Oil Filter LV7/Tata Storme 1 pieces buycon968 15
2 Air Filter LV7/Tata Storme 1 pieces buycon968 15
3 Fuel Filter LV7/Tata Storme 1 pieces buycon968 15
4 Fuel Water Separator LV7/Tata Storme 1 pieces buycon968 15
5 Brake Pad Front LV7/Tata Storme 2 pieces buycon968 15
6 Crank Shaft Oil Seal Front LV7/Tata Storme 2 pieces buycon968 15
7 Crank Shaft Oil Seal Real LV7/Tata Storme 2 pieces buycon968 15
8 AC Belt LV7/Tata Storme 3 pieces buycon968 15
9 Fan Belt LV7/Tata Storme 3 pieces buycon968 15
10 Timing Belt LV7/Tata Storme 2 pieces buycon968 15
11 Vane Pump Assy LV7/Tata Storme 1 pieces buycon968 15
12 Coolant Pipe Hose LV7/Tata Storme 3 pieces buycon968 15
13 Fog Light Bulb LV7/Tata Storme 4 pieces buycon968 15
14 Head Light Bulb LV7/Tata Storme 6 pieces buycon968 15
15 Brake Hose LV7/Tata Storme 2 pieces buycon968 15

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for automotive parts supply

4

Financial statements or solvency proof

5

EMD deposit documentation (if applicable by issuing authority)

6

Technical bid documents demonstrating product categories

7

OEM authorizations for branded components (where required)

8

Quality compliance certificates or QA sample approval records

Frequently Asked Questions

How to bid for the Indian Army automotive parts tender in Assam 2025?

Bidders must participate via the standard government portal, attend the compulsory pre-bid meeting, submit all requested documents (GST, PAN, experience, financials, OEM authorizations), and provide pre-sample QA at the unit location. Ensure delivery to Thakurbari Military Station, Assam, and comply with the ±25% quantity variation clause.

What documents are required for the Assam automotive tender submission?

Prepare GST certificate, PAN card, experience certificates for similar supply, financial statements, EMD documentation, technical bid, OEM authorization if applicable, and QA/sample approval records for unit-site assessment. Include transportation details and installation capabilities if required.

What are the delivery terms for the Assam military parts tender?

Delivery must start from the last date of the original delivery order. If quantity is increased, extend time using (Additional quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days. Transportation is bidder's responsibility to Thakurbari Military Station, Assam.

Which items are included in the BOQ for the Indian Army tender in Assam?

The BOQ includes 15 items: Oil Filter, Air Filter, Fuel Filter, Fuel Water Separator, Front Brake Pad, Crank Shaft Oil Seal (Front/Real), AC Belt, Fan Belt, Timing Belt, Vane Pump Assembly, Coolant Pipe Hose, Fog Light Bulb, Head Light Bulb, Brake Hose, with quantities not specified in the data.

Are there any mandatory quality checks for the Assam tender?

Yes, pre-sample approval and QA checks are required at the unit office location before final acceptance. This ensures conformance with specified automotive parts standards and compatibility with Indian Army vehicles.

What are the brand or standard requirements for this procurement?

The data lists generic items; brand-specific requirements depend on OEM authorizations where applicable. Ensure all components comply with military-grade quality and are suitable for field deployment in Assam. Confirm any ISI/IS standards during pre-bid discussions.

What is the delivery location for the equipment in this tender?

Delivery is to Thakurbari Military Station, Near Rangapara, Sonitpur, Assam 784505. Shipment includes transportation to the site and may include installation/commissioning as per scope. Pre-bid and QA steps precede acceptance.

What happens if quantity changes during contract execution?

The purchaser may increase/decrease quantity up to 25% at contract rates. Additional time is calculated by the formula, with a minimum 30 days, and applies during the currency of the contract.

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