GEM

Indian Army Payload & Camera Equipment Tender Panchkula Haryana 2025 - ISI/ISO Standards, EMD, Service Centers

Posted

17 Oct 2025, 06:57 pm

Deadline

27 Oct 2025, 07:00 pm

Location

PANCHKULA , HARYANA

Progress

Issue17 Oct 2025, 06:57 pm

AwardPending

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Quantity

Key Highlights

• - Quantity flexibility: ±25% during contract and currency with rates fixed at contracted terms
• - Installation/commissioning: at Chandimandir Mil Station, Panchkula; on-site if specified
• - Service centers: mandatory functional centers in each consignee state or 30 days post-award
• - Toll-free service: dedicated service support line required for OEM/bidder
• - Advance sample process: 5-day submission, 7-day modification response, risk of delivery delay adjustments
• - Documentation: PAN, GSTIN, cancelled cheque, EFT mandate required for Vendor Code creation

Categories 3

BATTERY CAMERA CARBON FIBER

Tender Overview

The Indian Army, Department Of Military Affairs, seeks procurement related to payload section items including cameras, brushless motors (clockwise), carbon fiber components, and LiPo batteries, for delivery to Chandimandir Mil Station, Panchkula, Haryana. The tender allows quantity variation up to 25% atContracted rates and a minimum duty extension of 30 days, with delivery starting from the original delivery order deadline. Bidder obligations include establishing functional service centers in 8/10 consignee locations or within 30 days of award, plus a dedicated service hotline. A preliminary advance sample must be approved within 5 days of award, with a 7-day feedback window for modifications.

Location: Panchkula, Haryana; Delivery site: Chandimandir Mil Station, Chandimata Mandir, Toll Plaza.
Organization: Indian Army; Category includes Payload section, Camera, Brushless Motor Clockwise, Carbon Fiber, LiPo Battery.
Key terms: quantityvariation rights (±25%), sample approval timeline, and post-award production alignment.

Technical Specifications & Requirements

No explicit technical specifications provided in the tender data; however, expected components include payload modules, cameras, clockwise brushless motors, carbon fiber parts, and LiPo batteries.
Requirements emphasize post-award sample approval, with potential delivery period adjustment for delays in sample confirmation.
Service infrastructure prerequisites include a functional service center in the state of each consignee location (or on-site warranty), plus a dedicated toll-free service line.
Delivery address and integration scope are tied to Chandimandir Mil Station; installation/commissioning, if within scope, occurs at the same location.

Terms, Conditions & Eligibility

Delivery clause: option to increase or decrease quantity by up to 25% during contract and currency, with calculated extended delivery time base (minimum 30 days).
Payment/Advance: terms not explicitly specified; service center establishment required before payment release; documentary evidence of service capability mandatory.
Documentation: mandatory PAN, GSTIN, cancelled cheque, EFT mandate; vendor code creation requires submission of these items along with bid.
Warranty/Support: dedicated service center within each consignee’s state; toll-free support required; advance sample approval process outlined.
Samples: submit one advance sample within 5 days; buyer provides modifications within 7 days; LD not specified but delivery timelines adjust if buyer delays sample approval.

Key Specifications

Product/service: payload modules, cameras, clockwise brushless motors, carbon fiber components, LiPo batteries
Delivery location: Chandimandir Mil Station, Panchkula, Haryana (Near Chandimata Mandir, Toll Plaza)
Quantity: variable up to +25% of bid quantity during contract; delivery period adjustment formula, minimum 30 days
Sample process: advance sample within 5 days; modification list within 7 days; supply as per approved sample

Terms & Conditions

Quantity variation up to 25% at contract time and during currency
Advance sample approval required within 5 days of award
Functional service centers must be established in target states within 30 days

Important Clauses

Payment Terms

Payment terms not explicitly defined; payment contingent on establishment of service centers and submission of requisite documents; advance sample terms apply

Delivery Schedule

Delivery period starts from last date of original delivery order; option to extend with formula: (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days

Penalties/Liquidated Damages

Not explicitly stated; delivery extensions possible; penalties may apply if sample approval delays affect schedule

Bidder Eligibility

Must have capability to supply payload sections, cameras, brushless motors, carbon fiber parts, and LiPo batteries
Functional service center in the state of each consignee location or on-site warranty
Demonstrated EFT capability and bank-certified EFT mandate submission

Bill of Quantities (BOQ) 5 Items

Item #	Title	Description	Quantity	Unit	Consignee	Delivery (Days)
1	Payload section	Payload section	1	pieces	harrii@123	15
2	Camera	Camera	1	pieces	harrii@123	15
3	Brushless Motor Clockwise	Brushless Motor Clockwise	1	pieces	harrii@123	15
4	Carbon Fiber	Carbon Fiber	1	pieces	harrii@123	15
5	Lipo Battery	Lipo Battery	1	pieces	harrii@123	15

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Required Documents

- Copy of PAN Card

- Copy of GSTIN

- Copy of Cancelled Cheque

- Copy of EFT Mandate duly certified by Bank

- GST registration certificate

- Company/Vendor registration documents

- Any OEM authorization for specified payload/camera components

- Serviceability evidence: existing service center details or plan to establish within 30 days

Frequently Asked Questions

How to bid for the payload and camera tender in Panchkula 2025?

Bidders must submit PAN, GSTIN, cancelled cheque, and EFT mandate along with the bid. Ensure a functional service center in the state and provide OEM authorizations for payload/camera components. Advance sample must be submitted within 5 days of award, with modification feedback in 7 days.

What documents are required for the Indian Army procurement in Haryana?

Submit PAN, GSTIN, cancelled cheque, EFT mandate, company registration, OEM authorization, and evidence of service capability. Ensure service center plans are explicit for each consignee location and provide contact details for the toll-free support line.

What are the delivery terms for quantity variation in this tender?

The purchaser may increase or decrease quantity by up to 25% at contract signing and during the currency of the contract, with delivery extensions calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.

What components are covered under this Indian Army bid in 2025?

Covered items include payload sections, cameras, clockwise brushless motors, carbon fiber components, and LiPo batteries. The BOQ shows five items with non-specified quantities; integration will occur at Chandimandir Mil Station, Panchkula.

What is the advance sample process for this procurement?

Submit one advance sample within 5 days of award; buyer responds with approval or a list of modifications within 7 days; supply must follow approved sample; delays in approval may adjust delivery timelines without LD.

Where is the delivery location for this Army procurement in 2025?

Delivery address is Chandimandir Mil Station, Near Chandimata Mandir, Toll Plaza, Panchkula, Haryana 133301; installation, if in scope, occurs at the same location.