GEM

Indian Army Microsoft Office 2021 Professional Plus Tender India 2025

Bid Publish Date

25-Oct-2025, 1:10 pm

Bid End Date

04-Nov-2025, 2:00 pm

Bid Opening Date

04-Nov-2025, 2:30 pm

Location

JAMMU , JAMMU & KASHMIR

Progress

Issue25-Oct-2025, 1:10 pm
AwardPending
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Quantity

13

Bid Type

Two Packet Bid

Key Highlights

  • • OEM/Authorized Seller requirement for imported software with India registered office
  • • Advance sample approval within 5 days of contract award
  • • Detailed Design Drawings approval within 5 days; modifications list within 5 days
  • • Quantity flex up to 25% during contract execution
  • • Delivery period adjustments based on formula with minimum 30 days
  • • No BOQ items listed; software license procurement under standard government terms
  • • Delivery/output must conform to approved drawings and samples

Tender Overview

The Indian Army (Department Of Military Affairs) seeks procurement of Microsoft Office 2021 Professional Plus under a government tender in India in 2025. While exact quantity and estimated value are not disclosed, the contract contains configurable order quantities (up to 25% higher or lower than bid quantity) and a delivery framework tied to the original delivery period with a minimum of 30 days. Unique prerequisites include detailed design drawings approval, and post-award advance sample approvals, before bulk manufacture. A notable requirement is that imported products must have an OEM or Authorized Seller with a registered office in India for after-sales service. The clause ensures adherence to buyer-specified drawings and sample conformity, reducing risk of non-compliant deliveries and enabling adjustments within contract scope.

Technical Specifications & Requirements

  • Product name: Microsoft Office 2021 Professional Plus
  • Approval workflow: submit Detailed Design Drawings within 5 days of award; buyer provides approval or a list of modifications within 5 days; supply must follow approved drawings with communicated modifications.
  • Sample process: submit 5 advance samples within 5 days of award; buyer approves or lists modifications within 5 days; bulk supply to follow approved sample specifications.
  • Import condition: if imported, require OEM/Authorized Seller with India registered office for after-sales service.
  • Delivery extension: option to increase quantity up to 25% with delivery time adjusted by formula: (increased quantity ÷ original quantity) × original delivery period, minimum 30 days. If original period < 30 days, use original period.
  • Penalty/LD: delivery period may be refixed for buyer-approved delays; no LDs explicitly stated.
  • No BOQ items available; focus is on software license procurement under standard government terms.

Terms, Conditions & Eligibility

  • Quantity variations: up to 25% increase/decrease during contract and currency.
  • Drawings/samples: mandatory approval process within 5 days of award for both drawings and advance samples.
  • After-sales: for imported software, ensure Indian registered OEM/ Authorized Seller for service support.
  • Delivery timeline: reference to original delivery period; extension rules apply with defined calculation and minimum 30 days.
  • Penalties: LD terms contingent on buyer delay in approvals; explicit LD not detailed.
  • Data protection/compliance: ensure procurement aligns with government software licensing norms and vendor approvals.
  • Submission: bidders must comply with buyer’s terms and ensure bulk supply follows approved designs and samples.

Key Specifications

  • Product/service names and categories: Microsoft Office 2021 Professional Plus licensing

  • Quantities/estimates: not disclosed; subject to 25% variation as per clause

  • EMD/Estimated value: not specified

  • Experience: prior licensing procurement experience recommended but not quantified

  • Quality/standards: software licensing terms; vendor to meet government licensing compliance

  • Delivery/installation: deliver per approved drawings and advance samples

Terms & Conditions

  • Delivery quantity may vary by ±25% and adjusted delivery period with minimum 30 days

  • Advance sample submission and approval within 5 days of award

  • Imported software requires OEM/Authorized Seller with India office for after-sales service

Important Clauses

Payment Terms

Not explicitly detailed in provided terms; standard government licensing procurement terms apply

Delivery Schedule

Delivery period starts after original delivery order; option to extend time based on quantity change with minimum 30 days

Penalties/Liquidated Damages

LD not explicitly defined; delays due to buyer approvals may refix delivery period without LD

Bidder Eligibility

  • Registration as a software/licensing vendor in India or authorized supplier

  • Ability to supply Microsoft Office 2021 Professional Plus licensing under government terms

  • Compliance with OEM/Authorized Seller requirements for imported products

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Required Documents

1

GST certificate

2

PAN card

3

Experience certificates in software licensing or related procurements

4

Financial statements (latest auditor-certified)

5

EMD/Security deposit (as applicable per tender terms)

6

Technical bid documents showing compliance with Microsoft Office 2021 Professional Plus licensing

7

OEM authorization or Authorized Seller certificate (for imported products)

8

Evidence of Indian registered office for after-sales service (if applicable)

Frequently Asked Questions

How to bid for Microsoft Office 2021 Professional Plus tender in India 2025

Bidders must submit GST, PAN, financials, and experience certificates, plus OEM authorization for imported software. Ensure compliance with Advanced Sample submission (5 days) and Detailed Design Drawings approvals (5 days) after award. The bid allows up to 25% quantity variation with adjusted delivery periods, and Indian OEM support is mandatory for imported software.

What documents are required for Microsoft Office licensing tender in India

Required documents include GST certificate, PAN, latest financial statements, experience certificates in software licensing, OEM authorization or authorized seller proof, and evidence of after-sales service capability in India. Include technical bid on licensing terms and compliance with MS Office 2021 Professional Plus licensing.

What are the delivery time rules for quantity variations in this tender

Delivery time can be extended when quantity increases up to 25% of the original bid quantity. The revised period is calculated as (increased quantity ÷ original quantity) × original delivery period, with a minimum of 30 days; if original is under 30 days, use original period.

What is required for imported software in this Army tender

Imported software requires an OEM or Authorized Seller with a registered Indian office for after-sales service. Submit OEM authorization certificates and confirm service capability in India. Advance sample approval and adherence to approved drawings remain mandatory.

When are advance samples and drawings approved for this bid

Within 5 days of award, submit 5 advance samples for approval. The buyer will approve or list modifications within 5 days. Drawing approvals follow the same 5-day timeline; delays in approval may refix the delivery period without LD.

Which standards or licensing terms apply to this Microsoft Office tender

The tender requires government licensing compliance for Microsoft Office 2021 Professional Plus. Ensure licensing terms meet government procurement norms, with OEM authorization for imports and India-based after-sales support where applicable.

What happens if the buyer delays in approving samples or drawings

If the buyer delays approvals, the delivery period is refixed by the delay duration without liquidated damages. Vendors must track approval timelines and adjust schedules accordingly to avoid penalties.

What is the scope of quantity variation under this tender

The purchaser may vary the quantity by ±25% at contract placement and during the currency at contracted rates. Delivery obligations extend accordingly, with a minimum additional delivery time of 30 days per the option clause.

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