GEM

Hindustan Petroleum Corporation Ltd LED Procurement Tender Visakhapatnam Andhra Pradesh 2025

Posted

29 Oct 2025, 04:24 pm

Deadline

10 Nov 2025, 03:00 pm

Location

VISAKHAPATNAM , ANDHRA PRADESH

Progress

Issue29 Oct 2025, 04:24 pm
AwardPending
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Quantity

5300

Category

LED Batten

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/OEM requirements: None specified beyond IS 10322 conformity
  • • Technical standards: IS 10322 Part 5 Sections 2/3/5
  • • Special clauses: 25% quantity variance cap during contract; delivery extension rules
  • • Eligibility: Average turnover ≥ ₹18,32,700 (last 3 years); standalone statements allowed
  • • Warranty/AMC: Not specified in available data
  • • Penalties: Not specified in provided terms
  • • Delivery: Goods-only scope with last-date delivery implications under option clause
  • • Installation/after-sales: Not mentioned; focus on supply
  • • Payment terms: GST handling per actuals; no explicit payment milestone provided

Tender Overview

Hindustan Petroleum Corporation Ltd invites bids for LED lighting products in Visakhapatnam, Andhra Pradesh. Targeted categories include LED Batten, LED Tube Retrofit, recessed luminaires, road/streets, floodlights, PL-L lamps, and high bay luminaires conforming to IS 10322 standards (Part 5/Sections 2, 3, 5). The scope covers supply only, with an estimated contract value not disclosed and no BOQ items listed. The tender emphasizes exact specification adherence and a 25% quantity option clause, with potential extensions at contracted rates. Bidders must meet pre-qualification criteria to participate. Unique aspects include standard IS 10322 compliance and risk-sharing on quantity fluctuations.

Key Specifications

    • LED categories: Battens, Tube Retrofit, Recessed Luminaire, Road/Street Luminaire (V2), Floodlight (V2), PL-L Lamp, High Bay Luminaire
    • Compliance: IS 10322 (Part 5/Section 2/3/5) as applicable per category
    • Scope: Supply of goods only; no service component specified
    • Financial: Average annual turnover ≥ ₹18,32,700 (last 3 years)
    • Delivery flexibility: Option to increase quantity by up to 25% at contracted rates

Terms & Conditions

  • Option clause allows up to 25% quantity increase or extension with minimum 30 days

  • GST handling is bidder-determined; reimbursement capped at applicable rate

  • Invoices must be raised in consignee name with their GSTIN

  • Delivery and acceptance aligned strictly to IS 10322 specifications

Important Clauses

Payment Terms

GST payable per actuals or quoted rate; no explicit milestone provided; ensure GST alignment with consignee

Delivery Schedule

Delivery period adjustable with 25% quantity variation; additional time calculation with minimum 30 days

Penalties/Liquidated Damages

Not specified in available terms; bidders should seek clarity during bid submission

Bidder Eligibility

  • Average annual turnover ≥ ₹18,32,700 (last 3 years)

  • Compliance with IS 10322 standards as applicable to LED categories

  • GST registration and valid PAN card; GSTIN submission with bid

  • Ability to supply goods-only scope within specified delivery terms

Technical Specifications 2 Items

Item #1 Details

View Catalog
Category Specification Requirement
LED RATING LED Rating/System Wattage/Rated Power (in Watts) 200

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled cheque copy

4

EFT Mandate certified by bank

5

GST invoice alignment document

6

Technical bid document demonstrating IS 10322 compliance

7

OEM authorizations (if applicable) and product datasheets

8

Financial statements supporting turnover criteria

Frequently Asked Questions

How to bid for LED lighting tender in Visakhapatnam through HPCL 2025

Bidders must meet the turnover criterion of ₹18,32,700 average over the last three years, submit PAN and GSTIN copies, cancelled cheque, EFT mandate, and ensure IS 10322 compliance. Provide OEM datasheets, technical bids, and GST alignment. The scope is goods-only, with a 25% quantity option and GST on actuals.

What documents are required for HPCL LED procurement in Andhra Pradesh

Submit PAN, GSTIN, cancelled cheque, EFT mandate, and GST invoice alignment. Include technical bid with IS 10322 conformity and product datasheets, along with OEM authorizations if applicable. Also provide financial statements demonstrating turnover and any relevant experience certificates for LED category supply.

What are the IS 10322 standards referenced in the LED tender

Tenders specify IS 10322 Part 5 for luminaires, with Section 2/3/5 applicable to different LED categories. Bidders must ensure product compliance with these sections and provide datasheets proving IS 10322 conformity, ensuring no deviations from the specified standards.

What is the delivery clause for quantity variations in HPCL tender

The purchaser may increase or decrease quantity up to 25% at contract award. Extended delivery time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days; extension procedures apply during currency.

How is GST handled in HPCL LED procurement

GST will be reimbursed based on actuals or the applicable rate, whichever is lower, up to the quoted GST percentage. Bidders must determine their own GST liability and ensure invoices reflect consignee GSTIN.

What is the scope of supply for this LED tender in Visakhapatnam

Scope is strictly goods-only; services are not included. Vendors must supply LED products (battens, tubes, luminaires, high bay, floodlights) meeting IS 10322 standards, with delivery terms governed by the option clause and IS compliance.

What qualifies as eligible turnover for the LED tender in Andhra Pradesh

Average annual turnover for the last three years must be at least ₹18,32,700. If a year has zero turnover, it is counted as zero. Standalone statements are acceptable for companies; other income is excluded from turnover calculations.

Which organization is issuing the LED procurement tender in 2025

Hindustan Petroleum Corporation Ltd (HPCL) is the issuing organization for LED lighting procurements in Visakhapatnam, Andhra Pradesh, targeting IS 10322-compliant LED products across multiple categories.

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