GEM

Indian Army Repair & Servicing Tender Ludhiana Punjab 2025 - IS0/ISO/MSME Compliance & Option Clause

Posted

23 Oct 2025, 03:01 pm

Deadline

03 Nov 2025, 03:00 pm

Location

LUDHIANA , PUNJAB

Progress

Issue23 Oct 2025, 03:01 pm
AwardPending
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Quantity

8

Category

REPAIR OF SHRUB MASTER

Bid Type

Two Packet Bid

Key Highlights

  • • Defense procurement context: Indian Army, Ludhiana, Punjab
  • • Option clause allows ±25% quantity variation during and after contract
  • • Mandatory ATC certificates: non-liquidation, non-blacklist, bank mandate, MSME status, ISO, OEM authorizations
  • • Consortium participation allowed with equal responsibility for contract execution
  • • BOQ compliance required and IS/ISO standards referenced via ATC
  • • Delivery timeline tied to last delivery order date with minimum 30 days extension
  • • Vendor must demonstrate repair/servicing capability for multiple workshop machines
  • • No explicit EMD amount disclosed in the data; bidders must check official ATC

Categories 4

WORKSHOP MACHINERY AND EQUIPMENTS RICKSHAW MACHINE WOOD WORKING MACHINERY

Tender Overview

Indian Army invites bids for repair and servicing of multiple equipment categories located in LUDHIANA, PUNJAB. The procurement covers repair of SHRUB MASTER, E-RICKSHAW, CHAIN SAW, GROUND ROLLER, and servicing of a VERTICAL BAND SAW MACHINE. While the BOQ items list remains unfilled, the scope indicates on-site maintenance, potential post-warranty support, and compatibility with standard workshop practices. An option clause allows up to 25% quantity variation during contract performance, with delivery timelines anchored to the original delivery period and extended delivery windows. The tender includes ATC clauses requiring normal business credentials, with emphasis on non-liability for liquidation, bank mandate, and consortium participation possibilities. The organization emphasizes ISO and MSME compliance as part of bidder eligibility. This notice targets suppliers with proven repair capabilities for heavy tools and shop floor machines and highlights the government procurement channel in a defense context.

Technical Specifications & Requirements

  • Category: Repair/servicing of workshop machinery and small power tools
  • Items: 5 total (repair/servicing scope includes shrub master, e-rickshaw, chain saw, ground roller, vertical band saw)
  • Delivery: From last date of original delivery order, with extended periods calculated as (increased quantity/original quantity) × original days, minimum 30 days
  • Standards/Certifications: ISO certification referenced; MSME status encouraged; BOQ compliance required
  • Special Clauses: Consortium allowed; non-liquidity/non-blacklist certificates demanded; bank mandate and NDA as applicable
  • Documentation: Firm registration, GST, PAN, experience certificates, and EMD documentation required
  • ATC: Certificates of compliance and OEM authorizations may be requested
  • Value/Quantities: Estimated value and specific item quantity not disclosed in data
  • Geography: Ludhiana, Punjab
  • Security: Defense procurement context; adherence to buyer terms is mandatory

Terms, Conditions & Eligibility

  • EMD: Amount not disclosed in provided data; bidders must refer to ATC for specifics
  • Experience/Turnover: Consortium allowed; individual bidder must meet potential qualification criteria per ATC
  • Delivery: Delivery period linked to original order with option-based extensions; minimum 30 days for extended periods
  • Payment: Terms not explicitly stated in data; refer to standard government payment terms in ATC
  • Documents: Non-liquidation, non-blacklist certs; bank mandate; MSME status; OEM/certifications
  • Warranty/ Penalties: Penalty/LD terms not specified in data; ensure compliance with IS/ISO and ATC
  • Other: Bidder must upload required certificates, and comply with BOQ compliance and NDA as applicable

Key Specifications

  • Repair and servicing of five categories: shrub master, e-rickshaw, chain saw, ground roller, vertical band saw

  • Delivery extension mechanism: (increased quantity ÷ original quantity) × original delivery period, minimum 30 days

  • Mandatory ISO certification and MSME status as per ATC

  • Consortium permitted with equal responsibility for contract execution

  • BOQ compliance and OEM authorizations as applicable

Terms & Conditions

  • Option clause permits ±25% quantity change during contract

  • Mandatory certifications: ISO, MSME; non-liquidation and non-blacklist

  • Consortium allowed; equal responsibility for delivery and performance

Important Clauses

Payment Terms

Payment terms not explicitly stated in data; refer to ATC and standard government terms

Delivery Schedule

Delivery period starts from last date of original delivery order; extended period via option clause with minimum 30 days

Penalties/Liquidated Damages

Not explicitly detailed in data; ensure compliance with ATC and standard government LD provisions

Bidder Eligibility

  • Entities with repair/servicing capability for workshop machinery

  • Compliant with ATC requirements (non-liquidation, non-blacklist, bank mandates)

  • MSME status and OEM authorizations as applicable

Bill of Quantities (BOQ) 5 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 REPAIR OF SHRUB MASTER REPAIR OF SHRUB MASTER 4 nos [email protected] 15
2 REPAIR OF E-RICKSHAW REPAIR OF E-RICKSHAW 1 nos [email protected] 15
3 REPAIR OF CHAIN SAW REPAIR OF CHAIN SAW 1 nos [email protected] 15
4 REPAIR OF GROUND ROLLER REPAIR OF GROUND ROLLER 1 nos [email protected] 15
5 SERVICING OF VERTICAL BAND SAW MACHINE SERVICING OF VERTICAL BAND SAW MACHINE 1 nos [email protected] 15

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar repair/servicing work

4

Financial statements or solvency certificate

5

EMD/Security deposit documentation (as per ATC)

6

Technical bid documents demonstrating capability

7

OEM authorizations for specific machines (if required)

8

Non-liquidation certificate

9

Non-blacklist certificate

10

Bank mandate form

11

Firm/Company registration documents

12

MSME registration (if applicable)

Frequently Asked Questions

How to bid in the Indian Army repair tender in Ludhiana Punjab 2025?

Bidders must submit GST, PAN, experience certificates, financials, OEM authorizations, and EMD as per ATC. Consortium bids are permitted with a leader, and ISO/MSME compliance is required. Ensure BOQ compliance and non-liquidation/non-blacklist certificates are provided to participate in this defense procurement.

What documents are required for the Indian Army servicing tender in Ludhiana?

Required documents include GST certificate, PAN, experience certificates for similar repair work, financial statements, EMD documentation, technical bid, OEM authorizations, bank mandate, non-liquidation and non-blacklist certificates, and MSME registration if applicable, for procurement in Punjab.

What are the technical scope details for repair of workshop machines in Punjab?

The scope covers repair/servicing of shrub master, e-rickshaw, chain saw, ground roller, and vertical band saw. Although item-level quantities are not disclosed, bidders should present capacity to perform preventive and corrective maintenance per IS/ISO standards and ensure timely delivery under option-based extensions.

What are the delivery extension rules for quantity variations in this tender?

The option clause allows up to 25% increased quantity during contract execution. The extended delivery period is calculated as (additional quantity/original quantity) × original delivery period, with a minimum extension of 30 days, applicable from the last date of the original order.

What certifications are demanded for this defense repair tender in Punjab?

Mandatory certifications include ISO certification, MSME status, non-liquidation and non-blacklist certificates, and OEM authorizations where applicable. Banks mandate forms and BOQ compliance are also required to accompany the bid documentation.

What is the typical payment approach for Indian Army repairs in Ludhiana?

Exact payment terms are not stated in the provided data; bidders should rely on ATC terms and standard government practice, typically involving milestone payments upon delivery and acceptance, subject to compliance with delivery schedules and performance criteria.

How to verify bidder eligibility for this Ludhiana defense tender 2025?

Verify eligibility by ensuring compliance with ATC requirements: non-liquidation, non-blacklist, bank mandate, MSME status, OEM authorizations, and BOQ compliance. Consortium bids must designate a leader and provide mutual responsibility for execution and performance.

What is the scope of quantity variation in this Punjab tender?

The purchaser reserves the right to increase or decrease the quantity up to 25% of bid quantity at contract placement and during currency, at contracted rates. Delivery timelines adjust based on the extended period calculation with a minimum 30 days extension.

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