GEM

Hindustan Aeronautics Limited Spare Parts Tender - Department of Defence Production 2025

Posted

17 Oct 2025, 09:12 am

Deadline

08 Nov 2025, 08:00 pm

Progress

Issue17 Oct 2025, 09:12 am
AwardPending
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Quantity

8850

Key Highlights

  • • Minimum shelf life of 85% required at the time of receipt
  • • Option clause allows 50% increase or decrease in order quantity
  • • Mandatory documents include PAN, GSTIN, and cancelled cheque
  • • Invoice submission must include GST payment confirmation
  • • Delivery period adjustments based on quantity changes
  • • Bidders must comply with all terms to qualify

Tender Overview

Hindustan Aeronautics Limited (HAL) is inviting bids for the procurement of various spare parts categorized under 2127-0030 ALT RILG403-0, 2127-0060 ALT RILG406-0, and others. The tender is part of the Department of Defence Production and aims to fulfill specific operational needs. Bidders should note the total of 13 items involved in this procurement process, emphasizing the necessity for compliance with shelf life requirements.

Technical Specifications & Requirements

  • Shelf Life: Minimum 85% usable shelf life at the time of receipt is mandatory.
  • Documents Required:
    • Copy of PAN Card.
    • Copy of GSTIN.
    • Copy of Cancelled Cheque.
    • Copy of EFT Mandate certified by the bank.
  • Option Clause: The purchaser can increase or decrease the order quantity by up to 50% at the time of contract placement.

Terms, Conditions & Eligibility

  • Delivery Period: Additional time calculated as (Increased quantity ÷ Original quantity) × Original delivery period (in days), with a minimum of 30 days.
  • Invoice Requirements: Upload scanned copies of the GST invoice and payment confirmation on the GeM portal.
  • Compliance: Bidders must adhere to all specified terms and conditions to qualify for this tender.

Key Specifications

  • Shelf life must be at least 85% at the time of receipt

  • Option clause allows quantity adjustments of up to 50%

  • Mandatory document submission for vendor code creation

Terms & Conditions

  • Delivery period adjustments based on option clause calculations

  • Invoices must include GST payment confirmation

  • Bidders must submit required documents for eligibility

Important Clauses

Option Clause

Allows for a 50% increase or decrease in order quantity.

Shelf Life Requirement

Minimum usable shelf life of 85% at the time of supply.

Invoice Submission

Requires GST invoice and payment confirmation on GeM portal.

Bidder Eligibility

  • Submission of PAN Card and GSTIN is mandatory

  • Compliance with shelf life requirements

  • Adherence to all specified terms and conditions

Bill of Quantities (BOQ) 13 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 2127-0030 ALT RILG403-0 PROTECTIVE SLEEVE 1,200 mtr ashish.varma 120
2 2127-0060 ALT RILG406-0 PROTECTIVE SLEEVE 640 mtr ashish.varma 120
3 2127-0050 ALT RILG405-0 PROTECTIVE SLEEVE 500 mtr ashish.varma 120
4 2127-0080 ALT RILG408-0 PROTECTIVE SLEEVE 600 mtr ashish.varma 120
5 2127-0040 PROTECTIVE SLEEVE 620 mtr ashish.varma 120
6 2127-0100 ALT DOLN1088G00000A ALT RILG410-0 PROTECTIVE SLEEVE 1,000 mtr ashish.varma 120
7 2127-0120 ALT DOLN1088H00000A ALT RILG412-0 PROTECTIVE SLEEVE 600 mtr ashish.varma 120
8 2127-0160 ALT DOLN1088K00000A ALT RILG416-0 PROTECTIVE SLEEVE 580 mtr ashish.varma 120
9 2127-0140 ALT RILG414-0 PROTECTIVE SLEEVE 660 mtr ashish.varma 120
10 2127-0180 ALT DOLN1088L00000A ALT RILG-418-0 PROTECTIVE SLEEVE 480 mtr ashish.varma 120
11 2127-0300 ALT DOLN1088Q0000A PROTECTIVE SLEEVE 830 mtr ashish.varma 120
12 2127-0220 ALT RILG422-0 PROTECTIVE SLEEVE 610 mtr ashish.varma 120
13 2127-0250 ALT RILG425-0 PROTECTIVE SLEEVE 530 mtr ashish.varma 120

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Required Documents

1

Copy of PAN Card

2

Copy of GSTIN

3

Copy of Cancelled Cheque

4

Copy of EFT Mandate certified by the bank

Frequently Asked Questions

What are the eligibility criteria for HAL spare parts tender?

Bidders must submit a copy of their PAN Card and GSTIN. Compliance with the shelf life requirement of 85% is also mandatory. Additionally, adherence to all specified terms and conditions is required for eligibility.

What documents are required for HAL tender submission?

Bidders must provide a copy of their PAN Card, GSTIN, cancelled cheque, and an EFT mandate certified by their bank. These documents are essential for vendor code creation.

How to participate in Hindustan Aeronautics Limited tender?

To participate in the HAL tender, bidders must prepare the required documents, ensure compliance with the shelf life requirement, and submit their bids as per the specified terms and conditions outlined in the tender.

What is the shelf life requirement for HAL spare parts?

The tender specifies that all spare parts must have a minimum usable shelf life of 85% at the time of receipt. This ensures that the products are viable for operational use.

What is the option clause in HAL tender?

The option clause allows the purchaser to increase or decrease the order quantity by up to 50% at the time of contract placement. This flexibility is crucial for meeting operational demands.

What are the invoice requirements for HAL tender?

Invoices must include a scanned copy of the GST invoice and a screenshot confirming GST payment on the GeM portal. This is necessary for processing payments and ensuring compliance.

What are the payment terms for HAL spare parts procurement?

Payment terms require that invoices be submitted with the necessary GST documentation. Specific payment timelines and conditions may be outlined in the contract post-award.

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