GEM

Indian Army Department Of Military Affairs Tender for Pipe Intake, Gasket, Brake Kits & Related Spare Parts 2025

Posted

26 Oct 2025, 01:04 pm

Deadline

05 Nov 2025, 02:00 pm

Value

₹37,800

Location

BHOPAL , MADHYA PRADESH

Progress

Issue26 Oct 2025, 01:04 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

38

Category

Pipe Intake

Bid Type

Single Packet Bid

Key Highlights

  • • OEM warranty certificates mandatory at delivery
  • • Dedicated/oem service support with toll-free channel
  • • Pre-dispatch inspection with buyer/external agency; 7-day readiness window
  • • Not specified EMD amount; prepare standard bid security
  • • Service centers network in India requirement

Categories 14

PRESSURE REGULATOR BRAKE AGRICULTURAL WATERING EQUIPMENT COOLER ROTARY COMPRESSOR VALVE SEALING RING WATER PUMP PUMP REPAIR BRAKE LINING PNEUMATIC VALVES AIR PUMP FIRE BREATHING APPARATUS MACHINERY REPAIRS

Tender Overview

The Indian Army, Department Of Military Affairs, invites bids for an assortment of spare parts under a single procurement window. Estimated value is ₹37,800.00, with 14 listed items covering components such as Pipe Intake, Gasket Cylinder Head, Parts Kit Hand Brake, Brake Lining Kit, Pressure Regulator Valve, Oil Cooler Gasket, and related hoses. The tender emphasizes vendor code creation documentation, PAN, GSTIN, canceled cheque, and EFT mandate. Location details are not specified in the summary data. A core differentiator is mandatory OEM warranty certificates and comprehensive after-sales service capability across India, with dedicated service support channels required. A pre-dispatch inspection regime is specified, with inspection fees borne by the buyer and seven-day readiness windows acknowledged. Unique clause on installation/commissioning and post-delivery testing ensures regulatory compliance prior to consignee dispatch.

Technical Specifications & Requirements

  • No explicit product specifications are provided in the data.
  • BOQ lists 14 items; detailed quantities and units are not disclosed.
  • Inspection: pre-dispatch at Seller premises; external inspection agency fees borne by Buyer; in-house testing gratis.
  • Warranty: OEM warranty certificates required; service network in India; installation/commissioning/training support implied.
  • Documentation: must include PAN, GSTIN, cancelled cheque, EFT mandate; vendor code setup prerequisites.

Terms, Conditions & Eligibility

  • EMD: Not specified in the data; bidders must prepare standard bid security documentation.
  • Delivery: Not explicitly defined; pre-dispatch inspection precedes shipment.
  • Payment terms: Not articulated; expect standard government procurement terms.
  • After-sales: OEM warranty certificates at delivery; service centers to be uploaded with bid.

Key Specifications

    • Items: 14 spare-part categories including Pipe Intake, Gasket Cylinder Head, Parts Kit Hand Brake, Brake Lining Kit, Pressure Regulator Valve, Oil Cooler Gasket, Hose Ven Tibe to Radiator, among others
    • Quantity/Units: Not disclosed in BOQ; total items = 14
    • EMD/Value: ₹37,800.00 estimated value
    • Delivery/Inspection: Pre-dispatch inspection at Seller premises; 7-day readiness window; external lab/testing fees borne by Buyer
    • Standards/Certification: OEM warranty certificates required; dedicated service centers in India; service support channel (dedicated toll-free) mandated

Important Clauses

Payment Terms

Not specified; bidders should anticipate standard government payment terms after delivery and acceptance

Delivery Schedule

Pre-dispatch inspection required; goods dispatched to consignee only after clearance

Penalties/Liquidated Damages

Not specified in data; typical procurement penalties may apply for delays; bidders should verify during bid

Bidder Eligibility

  • Ability to supply automotive spare parts across India

  • Compliance with OEM warranty and after-sales service commitments

  • Submission of PAN, GSTIN, EFT mandate, cancelled cheque

Bill of Quantities (BOQ) 14 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Pipe Intake Pipe Intake 4 nos mo1010 15
2 Gasket Cylinder Head Gasket Cylinder Head 1 nos mo1010 15
3 Parts Kit Hand Brake Parts Kit Hand Brake 4 nos mo1010 15
4 Brake Lining Kit Brake Lining Kit 4 nos mo1010 15
5 Parts Kit Relay Valve Air Pressure Parts Kit Relay Valve Air Pressure 1 nos mo1010 15
6 Rep Kit T Charger Rep Kit T Charger 1 nos mo1010 15
7 Nut Plain Hexagaon Nut Plain Hexagaon 3 nos mo1010 15
8 Cover Exhaust Manifold Cover Exhaust Manifold 1 nos mo1010 15
9 Parts Kit Pressure Regulator Valve Parts Kit Pressure Regulator Valve 3 nos mo1010 15
10 Gasket Gasket 4 nos mo1010 15
11 Oil Cooler Gasket Oil Cooler Gasket 4 nos mo1010 15
12 Hose Ven Tibe to Radiator Hose Ven Tibe to Radiator 4 nos mo1010 15
13 Feed Pump repair Kit Feed Pump repair Kit 3 nos mo1010 15
14 Rear Brake Shoe Set Rear Brake Shoe Set 1 nos mo1010 15

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Required Documents

1

Copy of PAN Card

2

Copy of GSTIN

3

Copy of Cancelled Cheque

4

Copy of EFT Mandate certified by Bank

5

OEM authorization (if applicable)

6

Technical bid documents (compliance with items listed in BOQ)

7

Warranty certificates from OEM

8

Service centre details/uploaded in bid

Frequently Asked Questions

How to bid for Indian Army spares tender 2025 with OEM warranty

Bidders must submit PAN, GSTIN, cancelled cheque, and EFT mandate along with OEM warranty certificates. The process requires pre-dispatch inspection arrangements; ensure service centers nationwide and dedicated toll-free support. Prepare 14 item-spares BOM and confirm supplier code creation per GEM portal rules.

What documents are required for Army Pipe Intake and Brake Kit tender

Required documents include PAN, GSTIN, cancelled cheque, EFT mandate, OEM authorization (if applicable), OEM warranty certificates, and service-center details. Also attach technical bid showing compliance with 14 item categories and any relevant installation support capabilities.

What are the delivery and inspection terms for Army spare parts tender

Pre-dispatch inspection occurs at seller premises; external agency fees borne by Buyer. Goods cleared after inspection, with a 7-day readiness window. In-house testing is provided by seller at no cost. Shipment proceeds only after successful approval from consignee or nominated agency.

Which standards or certifications are required for Army spare parts

OEM warranty certificates are mandatory; ensure service-center network coverage in India. While exact standards aren’t listed, maintain formal OEM compliance and after-sales capability to support installation, commissioning, and maintenance statewide.

When is the tender value and what is the estimated amount

The estimated value is ₹37,800.00 for all 14 item categories. No explicit EMD amount is provided; bidders should prepare standard bid security per policy and confirm with tendering authority during bid submission.

What is the required after-sales support for Army spare parts

Bidders must demonstrate a well-established installation, commissioning, training, and maintenance service group in India. Provide service centers near consignee destinations and a dedicated toll-free support line for rapid issue resolution.

How to obtain OEM warranty documentation for Army procurement

Ensure OEM warranty certificates are issued and included with delivery. The vendor must have authorized OEM representation to provide post-sale repairs and guarantee rectification of any breakdown during the warranty period.

What is the inspection process before dispatch for Army parts

Goods undergo pre-dispatch inspection by Buyer/Consignee or nominated external agency. The buyer bears inspection charges; seller to notify readiness and date for testing; dispatch follows clearance, with a 7-day readiness stipulation.

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Department of Military Affairs

SONITPUR, ASSAM

View Details