GEM

Northern Railway Modular Work Stations (V3) Tender 2025 - IS/QA compliant Goods Supply by OEM 2025

Posted

29 Oct 2025, 01:20 pm

Deadline

10 Nov 2025, 11:00 am

Location

CHANDIGARH , CHANDIGARH

Progress

Issue29 Oct 2025, 01:20 pm
AwardPending
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Quantity

10

Bid Type

Single Packet Bid

Key Highlights

  • • OEM Manufacturer Authorization required when bidding via authorized distributors
  • • Delivery extension logic based on (Additional quantity ÷ Original quantity) × Original delivery period with minimum 30 days
  • • Post-receipt inspection at consignee site; pre-dispatch inspection only if ATC selects
  • • Scope limited to supply of goods; no installation/services specified in data
  • • BOQ shows 0 items; no explicit quantity or value disclosed
  • • Compliance with all bid documents, ATC, and corrigendum is mandatory

Tender Overview

The opportunity relates to Northern Railway (Indian Railways) for the procurement of Modular Work Stations (V3) – Q2. The scope is the supply of goods (not services) with no BOQ items listed. Key conditions include a 25% quantity variation right and an option to extend delivery within contracted rates, commencing after the original delivery order. The seller must provide an OEM Manufacturer Authorization when using authorized distributors. Inspections may be conducted post-receipt by the consignee, with no pre-dispatch inspection if not selected in ATC. No start/end dates or estimated value are disclosed, and the bidder must align with the tender documents and ATC. This tender emphasizes compliance, supply reliability, and adherence to purchaser’s quantity flexibility, with a focus on documentation readiness and authorized supply chain. The absence of active BOQ items indicates a framework-like procurement for modular workstations in the railway sector.

Technical Specifications & Requirements

  • Organization: Northern Railway (Indian Railways) – category: Modular Work Stations (V3) (Q2)
  • Product category: Goods supply (modular workstations) with no explicit BOQ items
  • Scope: Only supply of goods; no installation or services specified in the available data
  • Authority/Authorization: Manufacturer Authorization required when bidding through authorized distributors; include OEM details (name, designation, address, email, phone)
  • Inspection: Post-receipt inspection at consignee site; pre-dispatch inspection not required unless ATC selects it
  • Delivery terms: Option clause allows ±25% quantity change at bid/contracted rates; delivery period computed from last date of the original delivery order; extended time governed by a formula and minimum 30 days
  • Documentation: Upload of certificates and documents as per bid document/ATC; failure to upload may render bid non-responsive
  • BOQ status: 0 items listed; no quantity data available
  • Quality/standards: Not specified in available data; bidders should rely on ATC and standard bid documents to determine conformity

Terms, Conditions & Eligibility

  • EMD/ securities: Not disclosed in the data provided; comply with bid terms per ATC
  • Manufacturer Authorization: Required when distributors bid; provide OEM authorization details
  • Delivery & extension: Option to extend delivery with calculated timelines; minimum 30 days for extensions
  • Inspection: Post-receipt inspection by consignee; pre-dispatch not required unless ATC specifies
  • Documentation: Upload all required Certificates/Documents per ATC and Corrigendum; non-submission risks rejection
  • Scope: Only supply of goods; no installation services specified in data
  • Compliance: Bidder must adhere to all terms in Bid Document, ATC, and Corrigendum

Key Specifications

  • Product category: Modular Work Stations (V3) – Q2

  • Scope: Goods supply only; installation not specified

  • Authorization: OEM/manufacturer authorization required for distributor bids

  • Inspection: Post-receipt at consignee; pre-dispatch inspection optional via ATC

  • Delivery flexibility: ±25% quantity adjustment at contracted rates

  • BOQ: 0 items listed; no explicit quantities

  • Compliance: Upload all bid-doc certificates per ATC/Corrigendum

Terms & Conditions

  • Option clause allows 25% quantity increase/decrease at contract rates

  • Manufacturer Authorization required for distributor bids

  • Post-receipt inspection by consignee; pre-dispatch inspection only if ATC specifies

Important Clauses

Payment Terms

Not disclosed in available data; bidders must refer to ATC for payment schedules in the final contract

Delivery Schedule

Delivery period begins after original delivery order; extended time follows the option-quantity formula with a 30-day minimum

Penalties/Liquidated Damages

Not specified in provided data; refer to ATC for LD/penalty terms in final contract

Bidder Eligibility

  • Must provide OEM/manufacturer authorization when bidding via distributors

  • Submit all required certificates/documents per ATC and Corrigendum

  • Demonstrate ability to supply modular workstations (V3) – Q2 category as goods

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates (similar prior supply of modular furniture or railway-grade goods)

4

Financial statements for last 2-3 years

5

EMD/Security deposit proof (if applicable per ATC)

6

Technical bid documents and compliance certificates

7

OEM authorization / manufacturer authorization (if bidding through distributors)

8

Any other certificates as specified in ATC and Corrigendum

Frequently Asked Questions

How to bid for the modular workstations tender in Northern Railway 2025

Bidders must submit OEM authorization when using distributors, provide Certificates per ATC, and ensure post-receipt inspection at the consignee site. Include all documents listed in the terms, with 25% quantity variation rights and contract-rate pricing for any extensions. Ensure goods scope compliance and vendor registration with Indian Railways.

What documents are required for the Northern Railway modular workstations bid in 2025

Required documents include GST certificate, PAN, financial statements, experience certificates for similar railway furniture, OEM authorization if applicable, and certificates specified in ATC/Corrigendum. Upload all bid documents with the technical bid to avoid rejection and meet the Manufacturer Authorization clause.

What are the delivery extension rules for railway modular workstations tender

Delivery extensions follow the option clause: (Additional quantity ÷ Original quantity) × Original delivery period, with a minimum 30 days. If the original period is shorter than 30 days, the extension equals the original period. Extensions may extend delivery up to the original period while maintaining contracted rates.

What must be included in OEM authorization for this railway bid

Distributors bidding on behalf of OEMs must provide an Manufacturer Authorization with the OEM name, designation, address, email, and phone number. The authorization confirms possession of rights to supply the modular workstations and comply with IS/QA standards applicable to railway furniture.

What is the inspection process for Northern Railway modular workstations purchase

Inspection is conducted post-receipt by the consignee site. Pre-dispatch inspection is only applicable if specifically selected in the ATC. Ensure your supply chain and QA documentation align with post-receipt verification and any notified inspection agencies.

What are the key compliance items for the Northern Railway tender in 2025

Key compliance items include submission of all bid documents per ATC, OEM authorization, certificates for quality and safety, adherence to the 25% quantity variation clause, and meeting the scope of supply as goods. Ensure post-receipt inspection readiness and proper supplier registration.

How to verify eligibility criteria for the railway modular workstation bid

Review ATC for eligibility criteria, ensure Manufacturer Authorization is in place if bidding through distributors, confirm capability to supply modular workstations, and gather required financial and experience documentation. Verify that all documents correspond to the latest Corrigendum before bid submission.

What is the scope of supply for the railway modular workstations tender

The scope is strictly the supply of goods for Modular Work Stations (V3) – Q2 category. Installation or services are not listed in the available data. Bidder should ensure the supply chain for components matches railway-grade specifications and includes all necessary OEM/manufacturer assurances.

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