GEM

Directorate Of Sports And Youth Welfare Assam Event Management Tender Kamrup Assam 2025

Posted

17 Oct 2025, 08:16 pm

Deadline

29 Oct 2025, 05:00 pm

Value

₹94,02,000

Location

KAMRUP , ASSAM

Progress

Issue17 Oct 2025, 08:16 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Categories 2

LIAISONING SERVICE DEVELOPMENT

Tender Overview

The Directorate Of Sports And Youth Welfare Assam invites bids for comprehensive Event Management Services covering theme-based events, coordination, staffing, IT support, participation arrangements, venue development, and complete execution of activities within Kamrup, Assam. The project holds an estimated value of ₹9,402,000, signaling a large-scale state-level engagement. The scope emphasizes end-to-end event delivery, including conceptualization and on-site management, with ATC-linked terms guiding bid submissions. The absence of BOQ items indicates a broad, outcomes-focused procurement rather than a fixed-price package. Bidders should anticipate ATC documents detailing scope nuances and compliance expectations. This tender emphasizes reliable logistics, stakeholder coordination, and a seamless event experience for participants and spectators alike, under the jurisdiction of the Assam Sports and Youth Welfare department. Unique aspects include quantity adjustment options up to 25% and ATC-specific activities requiring aligned delivery milestones.

Technical Specifications & Requirements

  • Estimated value: ₹9,402,000.
  • Location: Kamrup, Assam, 781001.
  • Category: Event/Exhibition/Workshop management with IT and staffing components.
  • Scope includes concept development, venue setup, on-site coordination, IT-related work, participation management, and final execution.
  • No BOQ items available; ATC documents must detail deliverables, timeline, and performance benchmarks.
  • Administrative terms require bidders to review ATC attachments for scope and restrictions.
  • Bidder qualifications likely reference prior event management experience and staffing capabilities.

Terms, Conditions & Eligibility

  • Quantity/Duration flexibility: contract quantity or duration may be increased up to 25 percent at contract issue and after issuance.
  • ATC attachments: bidders must review and comply with ATC/clause documents for scope of work.
  • EMD: Not specified in accessible data; verify in ATC terms.
  • Payment terms and delivery milestones: to be defined in ATC; ensure alignment with project lifecycle.
  • SOW includes complete execution responsibilities, IT-related tasks, and venue development.
  • BoK/ATCs may impose submission of technical compliance certificates and experience proof.

Key Specifications

  • Product/Service: Event Management Services including theme-based events, staffing, IT support, and venue development

  • Estimated value: ₹9,402,000

  • Location: Kamrup, Assam 781001

  • No BOQ items provided; rely on ATC for deliverables and milestones

  • Requirements likely include compliance with ATC documents and demonstrated past performance

Terms & Conditions

  • ATC documents mandate scope, milestones, and compliance checks

  • Contract quantity/duration can adjust up to 25 percent

  • EMD and payment terms to be confirmed in ATC

  • No fixed BOQ; emphasis on end-to-end event execution capabilities

  • Bidder must provide prior event management experience and staffing capacity

Important Clauses

Payment Terms

Payment terms to be defined in ATC; bidders should expect milestone-based payments aligned with delivery phases.

Delivery Schedule

ATC to specify milestone dates for concept development, venue setup, IT deployment, and final execution.

Penalties/Liquidated Damages

Penalties or LD provisions to be detailed in ATC; ensure compliance with schedule and performance metrics.

Bidder Eligibility

  • Minimum prior experience in end-to-end event management for large-scale programs

  • Demonstrated staffing capabilities for coordinating multi-facet events

  • Financial stability evidenced by latest financial statements

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates from similar event management engagements

4

Financial statements or turnover evidence

5

EMD/Security deposit documents (as specified in ATC)

6

Technical bid documents and compliance certificates

7

OEM authorizations or agency registrations (if applicable)

Frequently Asked Questions

How to bid for the Kamrup Assam event management tender 2025?

Bidders must review the ATC attached with the tender, submit all required documents (GST, PAN, experience certificates, financials), and comply with the 25% quantity/duration adjustment clause. Ensure past performance evidence and staffing capacity are demonstrated for end-to-end event execution.

What documents are required for the Assam sports tender submission?

Submit GST registration, PAN card, recent experience certificates for similar events, financial statements, EMD/security documents, technical bid compliance certificates, and OEM authorizations if applicable. All documents should align with ATC specifications and scope.

What standards or certifications are needed for event management bids in Assam?

ATC may require proof of prior successful theme-based event delivery, staffing capabilities, and IT deployment. While IS/ISO standards are not specified in data, ensure compliance with local procurement guidelines and any ATC-stipulated certifications.

When is the delivery milestone for the Kamrup event management project?

Delivery milestones are defined in the ATC attached to the tender. Prepare to align concept development, venue development, staffing, IT support, and final execution timelines with the ATC-specified schedule.

What are the EMD requirements for the Assam procurement?

EMD details are referenced in the ATC; bidders should verify the exact amount and payment mode within ATC documents to ensure eligible bid submission.

How to ensure eligibility for staffing and IT support in Assam event bids?

Demonstrate previous large-scale event staffing, IT deployment capability, and coordination experience. Provide detailed project references, resource plans, and compliance with ATC terms to establish eligibility.

What are the key terms in ATC for contract quantity adjustments?

ATC allows contract quantity or duration adjustments up to 25 percent at contract issue and after issuance. Bidders must accept revised quantities or durations as per ATC guidance.

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