GEM

NALCO Bhubaneswar Procurement of Engine/Fuel Oil Filters and Related Parts 2025—SA8000 Certified Supplier Requirements

Posted

23 Oct 2025, 10:25 am

Deadline

03 Nov 2025, 11:00 am

Location

KORAPUT , ODISHA

Progress

Issue23 Oct 2025, 10:25 am
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

345

Category

1 . 62199900050 Separator fuel oil part no - 4328040

Bid Type

Single Packet Bid

Key Highlights

  • • Brand/OEM requirement: Authorized OEM authorization for bidding
  • • Technical standards: Refer to NALCO’s Technical Specifications document
  • • Special clause: LD at 0.5% per week up to 5% maximum
  • • Eligibility: SA8000 certification expectation for social accountability
  • • Warranty: Manufacturer’s standard warranty terms required
  • • Delivery/penalties: Timely delivery is essential; LD applies
  • • Payment: GeM standard terms; GST treatment under GST return

Categories 4

FUEL FILTERS COOLANT HYDRAULIC PETROLEUM FUELS

Tender Overview

The procuring organization is National Aluminium Company Limited, Bhubaneswar in the Materials department, seeking supply of ten listed fuel and filtration parts (e.g., separator fuel oil parts, fuel/air filters, coolant test kit, hydraulic filter, V‑belt). The BOQ shows 10 items with unspecified quantities, but the requirement encompasses both fuel and lubrication filters, air cleaners, belts, and related components. The tender uses a proprietary GeM-based process and mandates OEM authorization for authorized dealers, with GST, freight, insurance, and packaging included in GeM pricing. A notable risk mitigator is the LD clause: 1/2% of order value per week up to 5% of undelivered value. NALCO’s SA8000 certification implies social accountability expectations for bidders. The NIT emphasizes compliance with the listed technical specifications and GeM terms, and requires a complete bid on company letterhead. The payment terms align with GeM standards, with GST treatment linked to invoice reflection.

Key Specifications

  • 10 listed items with specific part numbers

  • OEM authorization required for all items

  • GeM inclusive pricing including GST, freight, and insurance

  • Delivery within contract timeline; LD penalties apply

  • Manufacturer's standard warranty; supplier to provide warranty terms

Terms & Conditions

  • GeM payment terms are mandatory and GST reflected in invoicing

  • Delivery within stipulated timeframes with LD penalties

  • OEM authorization and SA8000 social accountability commitment

Important Clauses

Payment Terms

GeM standard payment terms; GST handling via GSTR-2A; acceptance subject to invoice reflection

Delivery Schedule

Materials must be dispatched within the agreed delivery window; delays trigger LD penalties up to 5%

Penalties/Liquidated Damages

LD at 0.5% of order value per week or part thereof, maximum 5% of undelivered portion

Bidder Eligibility

  • Authorized OEM dealer/partner with valid authorization

  • Manufacturer's standard warranty capability

  • SA8000 social accountability compliance or commitment

Bill of Quantities (BOQ) 10 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 1 . 62199900050 Separator fuel oil part no - 4328040 Refer to the Specification document under Technical specification for detailed specification 15 ea kapilnaik 180
2 2 . 62199000840 FILTER FUEL 5279609 Refer to the Specification document under Technical specification for detailed specification 60 ea kapilnaik 180
3 3 . 71160022510 5417137 FUEL FILTER-UPGRADED Refer to the Specification document under Technical specification for detailed specification 60 ea kapilnaik 180
4 4 . 62199900060 Filter lubricating oil part no - 4367100 Refer to the Specification document under Technical specification for detailed specification 60 ea kapilnaik 180
5 5 . 62199900070 Resister corrosion part no- 4072352 Refer to the Specification document under Technical specification for detailed specification 30 ea kapilnaik 180
6 6 . 71160021090 COOLANT TEST KIT 3816985 Refer to the Specification document under Technical specification for detailed specification 15 ea kapilnaik 180
7 7 . 62199000900 ELEMENT AIR CLEANER OUTER 4957708 Refer to the Specification document under Technical specification for detailed specification 30 ea kapilnaik 180
8 8 . 62199000910 ELEMENT AIR CLEANER INNER 4957709 Refer to the Specification document under Technical specification for detailed specification 30 ea kapilnaik 180
9 9 . 71160022520 5412987BELT V RIBBED Refer to the Specification document under Technical specification for detailed specification 5 ea kapilnaik 180
10 10 . 71150002290 Element hydraulic filter part no- AK3577 Refer to the Specification document under Technical specification for detailed specification 40 ea kapilnaik 180

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar supply

4

Financial statements (audited if possible)

5

EMD/Bank Guarantee as per NALCO format

6

OEM authorization letter

7

Technical bid on company letterhead

8

MSME certificate (if applicable)

Frequently Asked Questions

How to bid for the Nalco fuel filter tender in Bhubaneswar 2025

Bidders must submit an offer on company letterhead with OEM authorization, GST/PAN documents, MSME status if applicable, and EMD in the format specified by NALCO. The bid must cover all 10 items with GeM-compliant pricing, and include the manufacturer’s warranty terms and SA8000 commitment.

What documents are required for Nalco GeM tender submission Bhubaneswar

Required documents include GST certificate, PAN card, company financial statements, experience certificates for similar work, OEM authorization, EMD/Bank Guarantee in NALCO format, technical bid on letterhead, and SA8000 compliance evidence if applicable.

What are the delivery penalties for Nalco GeM procurement 2025

Delivery delays incur liquidated damages of 0.5% of the order value per week or part thereof, up to 5% of the undelivered portion; failure may lead to contract cancellation and procurement from alternate sources at supplier risk.

Which items are included in Nalco fuel system spare parts tender Bhubaneswar

The 10 items include separator fuel oil parts, fuel filters, upgraded fuel filter, lubricating oil filter, corrosion resistors, coolant test kit, air cleaner elements, V‑belt, and hydraulic filter part AK3577, each with specified part numbers as listed in the BOQ.

What is the expected warranty requirement for Nalco supply

Bidders must provide Manufacturer's standard warranty coverage for all items; the exact warranty period and terms should be detailed in the technical bid and align with OEM terms.

How to ensure GeM pricing complies with GST and inclusions

Prices shown on GeM must be inclusive of GST, freight, packaging, insurance, and any other charges; GST invoicing must reflect in GSTR-2A/Anx-2; ensure bid pricing accounts for all listed inclusions.

What OEM authorization is required for Nalco tender 2025 Bhubaneswar

Bidder must submit OEM authorization specific to each item or a single authorization covering all listed components; authorization must be valid for the bid period and accompany the technical bid.

Is MSME registration mandatory for Nalco GeM tender

MSME registration status is requested; bidders should indicate status and provide certificate if applicable; this may influence eligibility but is not an absolute disqualification.

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