GEM

Indian Army Department of Military Affairs Ink Tank Printer Tender 2025 ISO 9001 Compliant

Posted

28 Oct 2025, 05:40 pm

Deadline

07 Nov 2025, 06:00 pm

Progress

Issue28 Oct 2025, 05:40 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Tender Overview

The Indian Army, Department of Military Affairs, invites bids for an All in One Ink Tank Printer. The procurement scope is defined by a single product category with no BOQ items disclosed. The tender emphasizes ISO 9001 certification for the bidder or OEM and retains a quantity flexibility of up to 25% during placement and currency. Clear emphasis on supplier integrity and past performance documentation to support eligibility. Unique features include a delivery-period calculation tied to original and extended timelines, and a strong emphasis on certificate uploads to avoid bid rejection. This tender targets vendors capable of compliant, standards-driven supply in a defense procurement context.

Technical Specifications & Requirements

  • Product/category: All in one Ink Tank Printer
  • Standards: ISO 9001 certification required for bidder or OEM
  • Quantity flexibility: up to 25% increase during order and currency of contract
  • Delivery timing: delivery period starts from the last date of the original delivery order; extension calculations apply with a minimum of 30 days if applicable
  • Documentation emphasis: bidders must upload required certificates and a past experience proof document set; non-submission risks rejection
  • Qualification proof: acceptable evidence includes contract copies with invoices, client execution certificates, or equivalent
  • Special clause: option clause permitted; bidders must comply with all ATC terms and bond/embargo conditions as applicable

Terms, Conditions & Eligibility

  • EMD/financial viability: no explicit amount specified in the provided data; bidders must demonstrate financial standing and non-liquidation status
  • Experience proof: can be contract invoices with self-certification or client execution certificate
  • ISO requirement: mandatory ISO 9001 certification either for bidder or OEM
  • Bid submission risk: missing certificates/documents may lead to rejection
  • Delivery/extension logic: option to increase quantity by up to 25%; delivery extension computed per formula with minimum 30 days
  • Compliance: bidders must accept general terms and ATC/Corrigendum if issued

Key Specifications

  • Product/service: All in one Ink Tank Printer

  • Quantity/scale: up to 25% quantity variation during order and contract currency

  • Standards: ISO 9001 certification mandatory (bidder or OEM)

  • Delivery: delivery period starts after final original delivery order; extended period uses formula: (Increased quantity ÷ Original quantity) × Original delivery period, min 30 days

  • Documentation: past experience proofs accepted include contract copies with invoices or client execution certificates

Terms & Conditions

  • Option clause allows quantity variation up to 25%

  • Bidder must not be under liquidation or bankruptcy; provide undertaking

  • ISO 9001 certification required for bidder or OEM

Important Clauses

Payment Terms

No explicit payment terms stated in provided data; bidders should await issued contract terms and ATC for payment schedule

Delivery Schedule

Delivery period commences from the last date of the original delivery order; extended delivery time based on formula with minimum 30 days

Penalties/Liquidated Damages

Not specified in provided data; contract will reflect standard government LD/penalty terms in final tender documents

Bidder Eligibility

  • Not under liquidation, court receivership, or similar proceedings

  • Demonstrated past experience via contract invoices or client execution certificates

  • ISO 9001 certified bidder or OEM

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Past experience proof (contract copies with invoices OR client execution certificates OR equivalent documents)

4

Financial statements or proof of financial standing

5

EMD/Security deposit submission proof (as applicable per procurement terms)

6

Technical bid documents and OEM authorization (where applicable)

7

ISO 9001 certificate (bidder or OEM) or documented plan to obtain

8

Upload undertaking confirming non-liquidation status and lack of bankruptcy

Frequently Asked Questions

How to bid for the ink tank printer tender in India Army 2025?

Bidders must submit GST, PAN, and ISO 9001 certification (bidder or OEM). Provide past experience proofs (contract copies or client certificates) and financial statements. Include EMD documents as applicable and ensure compliance with option clause allowing up to 25% quantity variation.

What documents are required for ink tank printer procurement in the Indian Army?

Required documents include GST certificate, PAN, past experience proofs (contracts/invoices or client certificates), financial statements, EMD proof, technical bid, OEM authorizations if applicable, and ISO 9001 certificate or status plan to obtain it before award.

What are the technical standards for the ink tank printer tender 2025?

The bidder or OEM must hold ISO 9001 certification. No other specific product standards are listed in the data; ensure documentation aligns with ISO 9001 quality management systems and related compliance.

When is delivery expected after original delivery order for this printer tender?

Delivery starts from the last date of the original delivery order. If an extended delivery period is invoked, the additional time follows the formula: (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum extension of 30 days.

What is the EMD requirement for the ink tank printer tender?

The provided data does not specify an exact EMD amount. Bidders should refer to the final tender documents for the exact EMD value and submission method, ensuring compliance with the overall procurement terms.

What is the eligibility criteria for past project experience for this bid?

Eligible proofs include contract copies with invoices showing execution, client execution certificates with contract value, or comparable third-party documentation like release notes. The bidder must demonstrate relevant experience in supplying or servicing printers or related office equipment.

What happens if certificates are not uploaded with the bid?

Non-uploaded certificates or documents as requested may lead to bid rejection. Ensure all mandatory certifications, including ISO 9001, and past experience proofs are submitted with the bid package.

Are there any customization or brand requirements for the ink tank printer?

No explicit brand or OEM restrictions are provided beyond ISO 9001 certification. If OEM authorization is required, include the appropriate authorization letters and ensure the product aligns with the assessed quality management standards.

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