GEM

Indian Army Department Of Military Affairs Automotive Parts Tender 2025 Oil/Fuel Filters Brake Pads DOT4 - India

Posted

22 Oct 2025, 12:15 pm

Deadline

01 Nov 2025, 01:00 pm

Location

BARAMULLA , JAMMU & KASHMIR

Progress

Issue22 Oct 2025, 12:15 pm
AwardPending
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Quantity

5

Category

Oil Filter Cartridge

Bid Type

Two Packet Bid

Categories 4

FUEL FILTERS BRAKE COMPRESSOR PARTS BRAKE OIL

Tender Overview

The opportunity is issued by the Indian Army under the Department Of Military Affairs for procurement of automotive consumables and components, including Oil Filter Cartridge, Fuel Filter, Brake Pad Kit, CV Joint Boot Kit, and DOT 4 Brake Oil. While exact quantities and estimated value are not disclosed, the BOQ comprises five items, with an emphasis on authentic, sealed-pack components. A notable differentiator is the buyer’s option clause allowing up to a 25% quantity variation during contract execution, at the same contracted rates. The delivery schedule will adapt to the original delivery period and extended periods as described. This tender requires bidders to adhere to the option-dependency timing and ensure item originality.

Technical Specifications & Requirements

  • Items listed: Oil Filter Cartridge, Fuel Filter, Brake Pad Kit, CV Joint Boot Kit, DOT 4 Brake Oil.
  • Key contracting terms include: original, sealed-pack items; courier charges on non-conforming deliveries; flexibility for quantity adjustments up to 25% of bid/contract quantities; delivery period calculations based on original and extended periods with a minimum of 30 days.
  • No explicit technical specifications were provided within the available data; bidders should prepare for standard automotive OEM-grade parts meeting general military sourcing expectations and confirm packaging integrity.
  • The tender implies procurement of standard automotive maintenance components compatible with Indian Army fleet requirements.

Terms, Conditions & Eligibility

  • Option Clause: Purchaser may increase/decrease quantity up to 25%; extended delivery time calculated as (increased quantity / original quantity) × original days, min 30 days.
  • ATC: Items must be Original and sealed; if not matching technical specifications, courier charges for returns are borne by the seller.
  • EMD/Payment details are not disclosed; bidders should prepare to align with standard government tender practices and required security deposits upon contract award.

Key Specifications

  • Product/service names: Oil Filter Cartridge, Fuel Filter, Brake Pad Kit, CV Joint Boot Kit, DOT 4 Brake Oil

  • Quantities: not disclosed in data; five items in BOQ; exact quantities to be confirmed at bid stage

  • Estimated value: not disclosed

  • Experience requirements: general automotive parts supply experience implied

  • Quality/standards: sealed original items; return courier charges if non-conforming

Terms & Conditions

  • Option Clause enabling ±25% quantity variation with consistent contracted rates

  • Original and sealed-pack requirement for all items

  • Return courier charges payable by seller if items do not meet specifications

Important Clauses

Payment Terms

Not specified in data; bidders should prepare per standard government tender practices and contract terms

Delivery Schedule

Delivery period starts from last date of original delivery order; extended period follows the calculated formula with minimum 30 days

Penalties/Liquidated Damages

Not specified in data; apply standard LD terms as per DMA procurement norms

Bidder Eligibility

  • Experience in supplying automotive maintenance parts (filters, brake components, CV boots) to government or large institutional buyers

  • Demonstrated ability to supply sealed original components and manage returns for non-conforming items

  • Compliance with GST and tax documentation; ability to submit OEM authorizations where required

Bill of Quantities (BOQ) 5 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Oil Filter Cartridge LSV 1 nos [email protected] 15
2 Fuel Filter LSV 1 nos [email protected] 15
3 Brake Pad Kit LSV 1 nos [email protected] 15
4 C V Joint Boot Kit Polaris 1 nos [email protected] 15
5 DOT 4 Brake Oil Polaris 1 nos [email protected] 15

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar automotive parts supply

4

Financial statements demonstrating stability

5

EMD / security deposit documentation (as per tender terms)

6

Technical bid submission outlining compliance for Oil/Fuel Filters, Brake Pads, CV Boots, DOT 4 Brake Oil

7

OEM authorization letters for branded parts (where applicable)

Frequently Asked Questions

How to bid for Indian Army automotive parts tender in 2025

Bidders should submit GST, PAN, experience certificates, financial statements, and EMD as required. Ensure original and sealed items, OEM authorizations if needed, and readiness to meet the 25% quantity variation clause. Follow DMA procurement guidelines, provide technical bids for filters, pads, boots, and brake oil, and comply with return charges for non-conforming items.

What documents are required for Indian Army automotive tender submission

Required documents include GST certificate, PAN card, experience certificates for similar supply, financial statements, EMD/security deposit, technical compliance documents, and OEM authorizations where applicable. These ensure eligibility under the Department Of Military Affairs procurement framework and facilitate evaluation of sealed, original items.

What are the technical specifications for filters and brake components in this tender

The tender lists Oil Filter Cartridge, Fuel Filter, Brake Pad Kit, CV Joint Boot Kit, and DOT 4 Brake Oil. While exact performance specs aren’t disclosed, suppliers must provide OEM-grade, sealed items and be prepared for standard military automotive requirements; ensure packaging integrity and compatibility with Army maintenance standards.

When is the delivery deadline for the Indian Army automotive parts bid 2025

Delivery terms allow an extended period based on the original delivery schedule, with a minimum extension of 30 days when the quantity increases. The actual final delivery dates depend on the order size and option-clause exercise; bidders should plan flexible scheduling and rapid fulfillment capabilities.

What is the EMD requirement for this Indian Army procurement

The tender data does not disclose the exact EMD amount. Bidders should prepare to provide an EMD or security deposit as per standard Department Of Military Affairs practices, aligned with the contract value once disclosed, and ensure acceptance of typical government payment terms.

How to verify OEM authorization for branded oil and brake components

Obtain OEM authorization letters for branded parts (oil filters, brake pads, DOT 4 brake fluid, CV boots) if required by the tender. Attach distributor or manufacturer authorization, ensuring product authenticity and compliance with original equipment specifications to avoid disqualification.

What is the scope of quantity variation in this tender

The buyer reserves the right to vary quantities up to 25% of bid/contract quantity at contract rates. The extension of delivery time follows a calculation based on the ratio of increased to original quantities, with a minimum 30-day extension, influencing planning and stock management.

What happens if items do not meet technical specifications

If items fail to meet technical specifications, the seller bears courier charges for returns. Ensure sealed packaging, verify compatibility with Army requirements, and maintain traceability for any potential returns or replacements during evaluation.

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Department of Military Affairs

TINSUKIA, ASSAM

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