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Chief Engineer (DPI& Roads) EIC Civil Works Odisha Bhubaneswar Interior Fit-Out Tender 2025

Bid Publish Date

25-Oct-2025, 11:01 am

Bid End Date

17-Nov-2025, 11:00 am

EMD

₹75,000

Location

DHENKANAL , ODISHA
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Progress

Issue25-Oct-2025, 11:01 am
Corrigendum13-Nov-2025
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

8148

Category

Executive Table (V3)

Bid Type

Two Packet Bid

Categories 16

ELECTRICAL ELECTRICAL WIRE WIRE SUPPLY FALSE CELING AUDIO VISUAL INSTRUMENT REVOLVING CHAIR WIRE SOUND SYSTEM VIDEO OUTPUT DEVICE SOFA PROJECTOR SCREEN PAINTING INTERIOR CENTRE TABLE AUDIO VISUAL ACCESSORY PROJECTOR

Tender Overview

The Chief Engineer (DPI& Roads), EIC Civil, R&B Odisha, Bhubaneswar invites bids for comprehensive interior fit-out works including wall paneling with installation, logo installation, doors with installation, electrical wiring integration, blinds, painting, false ceiling with gypsum and hardware, projector setup, sound system, name plates, and modular furniture (Executive Table V3, Modular Tables, Revolving Chairs, Sofas). Estimated value not disclosed; EMD ₹ 75,000. Scope spans multiple interior components across government works projects in Odisha, with installation-centric deliverables and design integration requirements.

Technical Specifications & Requirements

  • Category: Table Understructure; Material Type of Table Understructure; Material of Table Understructure; Modesty panel availability
  • Category: Table Top; Material Type; Table Top Thickness ±5 mm; Length ±50 mm; Depth ±20 mm; Height adjustable
  • Category: ERU; Material Type; Width ±20 mm; Depth ±20 mm; Door material in ERU
  • Category: Keyboard Tray; Availability of Keyboard Tray
  • Category: Colour and Warranty; Warranty period in months
  • Category: Understructure/Generic; Type of Executive Table; Table Top Material Type; Table Top Edge availability and thickness ±5 mm
  • Category: Pedestal; Availability of Pedestal/Storage
  • Category: CHAIR/SOFA; Seat, backrest adjustments, upholstery, and chaise parameters
  • Delivery and installation are embedded in design and hardware fitting as per design plans; BOQ items are listed as 14 entries with non-disclosed quantities; EMD ₹ 75,000 indicates project scale; minimum 30 days delivery extension rules apply per option clause.

Terms, Conditions & Eligibility

  • EMD: ₹ 75,000 must be submitted as security
  • Option Clause: Purchaser may vary quantity by up to 25% during contract; extended delivery periods follow a formula, minimum 30 days
  • Delivery schedule governed by last-date delivery terms; last-date of original order determines extended timelines
  • Documentation: GST, PAN, experience certificates, financials, OEM authorizations, technical bid compliance
  • Payment terms: not explicitly specified; bidders should confirm with issuing authority
  • Warranty: warranty period in months as specified per item; penalties or LD not detailed here
  • Compliance: bidders must comply with Buyer Added Terms and Conditions for quantity variations and extension rules

Key Specifications

    • EMD amount: ₹75,000
    • BoQ items: 14 total categories with furniture and installation scope
    • Table Top Thickness: ±5 mm
    • Table Top Length: ±50 mm
    • Table Top Depth: ±20 mm
    • Height Adjustable: specified per item
    • ERU Width/Depth Tolerances: ±20 mm
    • Warranty period: specified in months per product

Terms & Conditions

  • Option clause allows quantity variation up to 25% during and after contract

  • Delivery period rules rely on last date of original order with extended timelines

  • EMD amount fixed at ₹75,000; submission proof required

  • OEM authorizations and technical bid compliance are mandatory

  • Warranty terms to be stated per item; penalties/LD not detailed

Important Clauses

Payment Terms

Payment terms are not explicitly stated; bidders should seek clarity on milestone payments and acceptance criteria during bid submission

Delivery Schedule

Delivery periods commence from the last date of original delivery order; option-based extensions use a calculated formula with a minimum of 30 days

Penalties/Liquidated Damages

Liquidated damages terms are not specified; bidders should verify LD rates and penalties during contract finalization

Bidder Eligibility

  • Proven experience in interior fit-out projects and modular furniture installation for government or large institutional clients

  • Valid GST registration and tax compliance

  • Financial stability evidenced by recent financial statements and turnover benchmarks

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

Wall Panneling with installation , Logo with installation , Door with installation , Electrical wire with installation , Blinds with installation , Colour along with Painting Service , False Ceiling Prooviding and fixing of false ceiling with Gypsum and other hardware fitting as per design , Charcol Sheet Back panneling , Projector with installation , Projector Screen with installation , Sound System And Mic On table , Photo Frame with fixing , Name plates with fixing , Door planneling with installation , Executive Table (V3) (Q2) , Modular Table / Meeting Table / Centre Table (V2) (Q2) , Revolving Chair (V5) (Q2) , Sofa (V3) (Q2)

Authority Records

WORKS DEPARTMENT

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Documents 16

GeM-Bidding-8494849.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

CATALOG-Specification-1

CATALOG Specification

CATALOG-Specification-2

CATALOG Specification

CATALOG-Specification-3

CATALOG Specification

CATALOG-Specification-4

CATALOG Specification

CATALOG-Specification-5

CATALOG Specification

CATALOG-Specification-6

CATALOG Specification

CATALOG-Specification-7

CATALOG Specification

CATALOG-Specification-8

CATALOG Specification

CATALOG-Specification-9

CATALOG Specification

CATALOG-Specification-10

CATALOG Specification

CATALOG-Specification-11

CATALOG Specification

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Bill of Quantities (BOQ) 14 Items Sign in for GEM prices

#1

Wall Panneling with installation

Wall Panneling with installation

1,200 sqft Delivery: 120 days
#2

Logo with installation

Logo with installation

2 no Delivery: 120 days
#3

Door with installation

Door with installation

1 no Delivery: 120 days
#4

Electrical wire with installation

Electrical wire with installation

250 sqft Delivery: 120 days
#5

Blinds with installation

Blinds with installation

4,131 sqft Delivery: 120 days
#6

Colour along with Painting Service

Colour along with Painting Service

25 ltr Delivery: 120 days
#7

False Ceiling Prooviding and fixing of false ceiling with Gypsum and other hardware fitting as per design

False Ceiling Prooviding and fixing of false ceiling with Gypsum and other hardware fitting as per design

1,000 sqft Delivery: 120 days
#8

Charcol Sheet Back panneling

Charcol Sheet Back panneling

20 sqft Delivery: 120 days
#9

Projector with installation

Projector with installation

1 no Delivery: 120 days
#10

Projector Screen with installation

Projector Screen with installation

1 no Delivery: 120 days
#11

Sound System And Mic On table

Sound System And Mic On table

15 no Delivery: 120 days
#12

Photo Frame with fixing

Photo Frame with fixing

12 no Delivery: 120 days
#13

Name plates with fixing

Name plates with fixing

250 no Delivery: 120 days
#14

Door planneling with installation

Door planneling with installation

800 sqft Delivery: 120 days

Technical Specifications 11 Items

Item #1 Details

View Catalog
Category Specification Requirement
Table Understructure Material Type of Table Understructure Wooden/Engineer Wood Understructure
Table Understructure Material of Table Understructure Particle Board, MDF Board, Marine Ply, MR (Moisture Resistant) Ply, BWP Ply Or higher
Table Understructure Availability of modesty panel Yes
Generic Type of Executive Table Executive Table with Pedestal / Side Storage Unit
Table Top Table Top Material Type Particle Board, MDF Board, Marine Ply, BWP Ply, MR (Moisture Resistant) Ply Or higher
Table Top Table Top Thickness (Tolerance ±5 mm) 36 mm
Table Top Length of Table Top (Tolerance ±50 mm) 1800 mm
Table Top Depth of Table Top (Tolerance ±20 mm) 900 mm
Table Top Height of Table Top Adjustable No
ERU Material Type of ERU Marine Ply, MR (Moisture Resistant) Ply, BWP Ply Or higher
ERU Width of ERU (Extended Return Unit) (Tolerance ±20 mm) 1050 mm
ERU Depth of ERU (Extended Return Unit) (Tolerance ±20 mm) 450 mm
ERU Material of Door in ERU MR (Moisture Resistant) Ply
Keyboard Tray Availability of Keyboard Tray No
Colour and Warranty Warranty period (in number of months)

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Required Documents

1

GST Registration Certificate

2

Permanent Account Number (PAN) Card

3

Experience Certificates for interior fit-out / modular furniture projects

4

Financial Statements of last 2–3 years

5

EMD submission proof (₹75,000)

6

Technical Bid Document showing compliance to installation and furniture specifications

7

OEM Authorization / Authorized Dealer Certificates (where required)

8

Past project references for similar wall paneling, false ceiling, and modular furniture works

Corrigendum Updates

2 Updates
#1

Update

13-Nov-2025

Extended Deadline

17-Nov-2025, 11:00 am

Opening Date

17-Nov-2025, 11:30 am

#2

Update

10-Nov-2025

Extended Deadline

13-Nov-2025, 11:00 am

Opening Date

13-Nov-2025, 11:30 am

Frequently Asked Questions

Key insights about ODISHA tender market

How to bid in interior fit-out tender in Bhubaneswar Odisha 2025

Bidders must submit GST registration, PAN, experience certificates, financial statements, EMD ₹75,000, and technical bid with OEM authorizations. Ensure compliance with 14 item BOQ categories and installation scope, including wall paneling, false ceilings, and modular furniture. Check option clause for quantity adjustments and minimum delivery timelines.

What documents are required for Odisha interior installation tender in Bhubaneswar

Required documents include GST certificate, PAN, last 2–3 years financial statements, experience certificates for interior fit-out projects, EMD proof of ₹75,000, technical bid, OEM authorizations, and project references. Prepare installation drawings and material compliance statements for furniture and ceiling works.

What are the key technical specifications for executive table components in this tender

Key specs cover understructure and top details: Table Top Thickness ±5 mm, Length ±50 mm, Depth ±20 mm, Height adjustable; ERU width/depth ±20 mm; modular components like keyboard trays; warranty period per item; material/type requirements for understructure and top to match design.

When is the delivery window and extension policy for this Odisha tender

Delivery periods start from the last date of the original delivery order; option clause allows up to 25% quantity variation with extended time calculated as (additional/ original) × original delivery period, min 30 days; extensions may apply within contract terms.

What is the EMD and how must it be paid for this bid in Bhubaneswar

EMD is ₹75,000. Submit via demand draft or online payment per tender terms; include EMD reference in bid submission; ensure compliance with payment terms and document verification during bid opening.

What eligibility criteria must be met for Odisha interior fit-out procurement

Eligibility requires demonstrated experience in similar interior fit-out projects, GST registration, sound financial health evidenced by recent statements, and ability to provide OEM authorizations and installation capabilities aligned with government procurement standards.

What warranty and post-installation support are expected in this tender

Warranty period is specified per item in the colour and warranty category; bidders must provide corresponding warranties and arrange post-installation support, with terms to be finalized with the contract; verify exact warranty duration during bid submission.

How to ensure compliance with installation standards for modular furniture

Submit compliance with specified tolerances (±5 mm, ±50 mm, ±20 mm) for table components, confirm materials for table understructure/top, provide keyboard tray details, and attach OEM authorization to ensure alignment with government procurement requirements.

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