GEM

Chief Engineer (DPI& Roads) EIC Civil Works Odisha Bhubaneswar Interior Fit-Out Tender 2025

Posted

25 Oct 2025, 11:01 am

Deadline

10 Nov 2025, 11:00 am

EMD

₹75,000

Location

DHENKANAL , ODISHA

Progress

Issue25 Oct 2025, 11:01 am
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

8148

Category

Executive Table (V3)

Bid Type

Two Packet Bid

Categories 12

SOFA PROJECTOR SCREEN ELECTRICAL ELECTRICAL WIRE PAINTING CENTRE TABLE WIRE SUPPLY FALSE CELING REVOLVING CHAIR WIRE PROJECTOR SOUND SYSTEM

Tender Overview

The Chief Engineer (DPI& Roads), EIC Civil, R&B Odisha, Bhubaneswar invites bids for comprehensive interior fit-out works including wall paneling with installation, logo installation, doors with installation, electrical wiring integration, blinds, painting, false ceiling with gypsum and hardware, projector setup, sound system, name plates, and modular furniture (Executive Table V3, Modular Tables, Revolving Chairs, Sofas). Estimated value not disclosed; EMD ₹ 75,000. Scope spans multiple interior components across government works projects in Odisha, with installation-centric deliverables and design integration requirements.

Technical Specifications & Requirements

  • Category: Table Understructure; Material Type of Table Understructure; Material of Table Understructure; Modesty panel availability
  • Category: Table Top; Material Type; Table Top Thickness ±5 mm; Length ±50 mm; Depth ±20 mm; Height adjustable
  • Category: ERU; Material Type; Width ±20 mm; Depth ±20 mm; Door material in ERU
  • Category: Keyboard Tray; Availability of Keyboard Tray
  • Category: Colour and Warranty; Warranty period in months
  • Category: Understructure/Generic; Type of Executive Table; Table Top Material Type; Table Top Edge availability and thickness ±5 mm
  • Category: Pedestal; Availability of Pedestal/Storage
  • Category: CHAIR/SOFA; Seat, backrest adjustments, upholstery, and chaise parameters
  • Delivery and installation are embedded in design and hardware fitting as per design plans; BOQ items are listed as 14 entries with non-disclosed quantities; EMD ₹ 75,000 indicates project scale; minimum 30 days delivery extension rules apply per option clause.

Terms, Conditions & Eligibility

  • EMD: ₹ 75,000 must be submitted as security
  • Option Clause: Purchaser may vary quantity by up to 25% during contract; extended delivery periods follow a formula, minimum 30 days
  • Delivery schedule governed by last-date delivery terms; last-date of original order determines extended timelines
  • Documentation: GST, PAN, experience certificates, financials, OEM authorizations, technical bid compliance
  • Payment terms: not explicitly specified; bidders should confirm with issuing authority
  • Warranty: warranty period in months as specified per item; penalties or LD not detailed here
  • Compliance: bidders must comply with Buyer Added Terms and Conditions for quantity variations and extension rules

Key Specifications

    • EMD amount: ₹75,000
    • BoQ items: 14 total categories with furniture and installation scope
    • Table Top Thickness: ±5 mm
    • Table Top Length: ±50 mm
    • Table Top Depth: ±20 mm
    • Height Adjustable: specified per item
    • ERU Width/Depth Tolerances: ±20 mm
    • Warranty period: specified in months per product

Terms & Conditions

  • Option clause allows quantity variation up to 25% during and after contract

  • Delivery period rules rely on last date of original order with extended timelines

  • EMD amount fixed at ₹75,000; submission proof required

  • OEM authorizations and technical bid compliance are mandatory

  • Warranty terms to be stated per item; penalties/LD not detailed

Important Clauses

Payment Terms

Payment terms are not explicitly stated; bidders should seek clarity on milestone payments and acceptance criteria during bid submission

Delivery Schedule

Delivery periods commence from the last date of original delivery order; option-based extensions use a calculated formula with a minimum of 30 days

Penalties/Liquidated Damages

Liquidated damages terms are not specified; bidders should verify LD rates and penalties during contract finalization

Bidder Eligibility

  • Proven experience in interior fit-out projects and modular furniture installation for government or large institutional clients

  • Valid GST registration and tax compliance

  • Financial stability evidenced by recent financial statements and turnover benchmarks

Bill of Quantities (BOQ) 14 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Wall Panneling with installation Wall Panneling with installation 1,200 sqft dkl_b01 120
2 Logo with installation Logo with installation 2 no dkl_b01 120
3 Door with installation Door with installation 1 no dkl_b01 120
4 Electrical wire with installation Electrical wire with installation 250 sqft dkl_b01 120
5 Blinds with installation Blinds with installation 4,131 sqft dkl_b01 120
6 Colour along with Painting Service Colour along with Painting Service 25 ltr dkl_b01 120
7 False Ceiling Prooviding and fixing of false ceiling with Gypsum and other hardware fitting as per design False Ceiling Prooviding and fixing of false ceiling with Gypsum and other hardware fitting as per design 1,000 sqft dkl_b01 120
8 Charcol Sheet Back panneling Charcol Sheet Back panneling 20 sqft dkl_b01 120
9 Projector with installation Projector with installation 1 no dkl_b01 120
10 Projector Screen with installation Projector Screen with installation 1 no dkl_b01 120
11 Sound System And Mic On table Sound System And Mic On table 15 no dkl_b01 120
12 Photo Frame with fixing Photo Frame with fixing 12 no dkl_b01 120
13 Name plates with fixing Name plates with fixing 250 no dkl_b01 120
14 Door planneling with installation Door planneling with installation 800 sqft dkl_b01 120

Technical Specifications 11 Items

Item #1 Details

View Catalog
Category Specification Requirement
Table Understructure Material Type of Table Understructure Wooden/Engineer Wood Understructure
Table Understructure Material of Table Understructure Particle Board, MDF Board, Marine Ply, MR (Moisture Resistant) Ply, BWP Ply Or higher
Table Understructure Availability of modesty panel Yes
Generic Type of Executive Table Executive Table with Pedestal / Side Storage Unit
Table Top Table Top Material Type Particle Board, MDF Board, Marine Ply, BWP Ply, MR (Moisture Resistant) Ply Or higher
Table Top Table Top Thickness (Tolerance ±5 mm) 36 mm
Table Top Length of Table Top (Tolerance ±50 mm) 1800 mm
Table Top Depth of Table Top (Tolerance ±20 mm) 900 mm
Table Top Height of Table Top Adjustable No
ERU Material Type of ERU Marine Ply, MR (Moisture Resistant) Ply, BWP Ply Or higher
ERU Width of ERU (Extended Return Unit) (Tolerance ±20 mm) 1050 mm
ERU Depth of ERU (Extended Return Unit) (Tolerance ±20 mm) 450 mm
ERU Material of Door in ERU MR (Moisture Resistant) Ply
Keyboard Tray Availability of Keyboard Tray No
Colour and Warranty Warranty period (in number of months)

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Required Documents

1

GST Registration Certificate

2

Permanent Account Number (PAN) Card

3

Experience Certificates for interior fit-out / modular furniture projects

4

Financial Statements of last 2–3 years

5

EMD submission proof (₹75,000)

6

Technical Bid Document showing compliance to installation and furniture specifications

7

OEM Authorization / Authorized Dealer Certificates (where required)

8

Past project references for similar wall paneling, false ceiling, and modular furniture works

Frequently Asked Questions

How to bid in interior fit-out tender in Bhubaneswar Odisha 2025

Bidders must submit GST registration, PAN, experience certificates, financial statements, EMD ₹75,000, and technical bid with OEM authorizations. Ensure compliance with 14 item BOQ categories and installation scope, including wall paneling, false ceilings, and modular furniture. Check option clause for quantity adjustments and minimum delivery timelines.

What documents are required for Odisha interior installation tender in Bhubaneswar

Required documents include GST certificate, PAN, last 2–3 years financial statements, experience certificates for interior fit-out projects, EMD proof of ₹75,000, technical bid, OEM authorizations, and project references. Prepare installation drawings and material compliance statements for furniture and ceiling works.

What are the key technical specifications for executive table components in this tender

Key specs cover understructure and top details: Table Top Thickness ±5 mm, Length ±50 mm, Depth ±20 mm, Height adjustable; ERU width/depth ±20 mm; modular components like keyboard trays; warranty period per item; material/type requirements for understructure and top to match design.

When is the delivery window and extension policy for this Odisha tender

Delivery periods start from the last date of the original delivery order; option clause allows up to 25% quantity variation with extended time calculated as (additional/ original) × original delivery period, min 30 days; extensions may apply within contract terms.

What is the EMD and how must it be paid for this bid in Bhubaneswar

EMD is ₹75,000. Submit via demand draft or online payment per tender terms; include EMD reference in bid submission; ensure compliance with payment terms and document verification during bid opening.

What eligibility criteria must be met for Odisha interior fit-out procurement

Eligibility requires demonstrated experience in similar interior fit-out projects, GST registration, sound financial health evidenced by recent statements, and ability to provide OEM authorizations and installation capabilities aligned with government procurement standards.

What warranty and post-installation support are expected in this tender

Warranty period is specified per item in the colour and warranty category; bidders must provide corresponding warranties and arrange post-installation support, with terms to be finalized with the contract; verify exact warranty duration during bid submission.

How to ensure compliance with installation standards for modular furniture

Submit compliance with specified tolerances (±5 mm, ±50 mm, ±20 mm) for table components, confirm materials for table understructure/top, provide keyboard tray details, and attach OEM authorization to ensure alignment with government procurement requirements.

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