GEM

West Central Railway Kota Modular Table Procurement 2025 - ISI/AAA/TRTL Standards, 3-Year Warranty

Posted

24 Oct 2025, 06:28 pm

Deadline

03 Nov 2025, 12:00 pm

EMD

₹38,000

Location

KOTA , RAJASTHAN

Progress

Issue24 Oct 2025, 06:28 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

85

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/OEM requirements: OEM warranty certificates to be provided at delivery
  • • Technical standards: IS/ISO-related references not explicitly listed; emphasis on laminated table top and understructure specifications
  • • Special clauses: 25% quantity variation during contract; extended delivery time formula
  • • Eligibility: EMD ₹38,000; installation and commissioning included
  • • Warranty/AMC: 3-year warranty; 7-day defect rectification SLA; service centers required
  • • Delivery: Kota Division locations with on-site installation

Categories 1

CENTRE TABLE

Tender Overview

West Central Railway (Railways) in KOTA, RAJASTHAN (324001) invites bids for a complete Modular Table / Meeting Table / Centre Table (V2) procurement. The scope covers supply, installation, testing, and commissioning of modular tables across Kota Division locations. The tender specifies a base contract without a declared quantity in the BOQ, with an EMD of ₹38,000 and a 3-year warranty. Unique terms include a 25% quantity option during contract execution, and delivery tied to original/extended schedules. This is a material handling and on-site installation requirement, with GST considerations borne by bidders. The opportunity targets suppliers capable of delivering at multiple Kota division sites and ready to complete installation and after-sales support, with OEM warranties documented. The differentiator rests on detailed table top/understructure specifications and a robust post-sale service network in India.

Technical Specifications & Requirements

  • Product category: Table Top and Understructure components including pedals, pedestals, modesty panels, and storage units, with edge laminations and finish materials.
  • Table Top: thickness tolerance ±5 mm; length tolerance ±50 mm; depth tolerance ±20 mm; edge availability with edge material spec or NA; height adjustable work top with documented minimum height tolerance ±20 mm; edge and lamination details for both top and understructure.
  • Understructure: metal legs cross-section and thickness, wooden legs/gables tolerance ±2 mm, modesty panel material, lamination details, and storage/pedestal configuration.
  • Colour: table understructure colour family; warranty period in months.
  • Scope: supply, installation, testing and commissioning; on-site at Kota Division addresses; OEM warranty certificates required.

Terms, Conditions & Eligibility

  • EMD: ₹38,000; payment terms aligned to contract; GST as per applicable rates.
  • Warranty: 3-year warranty from final acceptance/installation; on-site service with 7-day rectification window; 0.5% weekly penalty for delay beyond the SLA; service centers listed near consignee destinations.
  • Delivery & Option Clause: 25% quantity variation during contract; delivery schedule linked to last delivery order date; extended period calculations apply with minimum 30 days; successful bidder to comply with option clause.
  • Documentation: GST, PAN, experience certificates, financials, OEM authorizations, and technical bid documents; adherence to warranty and after-sales service requirements.

Key Specifications

  • Table Top thickness tolerance ±5 mm

  • Table Top length tolerance ±50 mm; depth tolerance ±20 mm

  • Edge availability and lamination details for Table Top and Understructure

  • Height-adjustable work top with specified minimum height tolerance ±20 mm

  • Understructure: metal legs cross section, thickness, and wooden leg tolerances ±2 mm

  • Modesty panel material, lamination, and dimensions (length, height from table top, thickness)

  • Pedestal/storage unit type and number of compartments

  • Colour family of table understructure

  • 3-year OEM warranty; installation and commissioning scope

  • Delivery across Kota Division locations; installation on-site

Terms & Conditions

  • EMD of ₹38,000 and GST as applicable; bidder to meet all payment terms

  • Delivery option clause allows up to 25% quantity variation with extended timing

  • Warranty: 3 years; 7-day defect rectification SLA; penalties applicable

Important Clauses

Payment Terms

GST as applicable; EMD ₹38,000; payment terms aligned to contract milestones

Delivery Schedule

Delivery across Kota Division per ATC locations; extended period rules apply with minimum 30 days

Penalties/Liquidated Damages

0.5% of unit price per week for delayed rectification beyond 7 days

Bidder Eligibility

  • 3+ years experience in modular furniture supply or similar tables

  • Turnover meeting minimum statutory requirements (as per tender T&Cs)

  • Capability to install and commission at multiple Kota Division locations

Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
Table Top Table Top Material Type Particle Board, MDF Board, Marine Ply, BWP Ply, MR (Moisture Resistant) Ply Or higher
Table Top Side of Lamination in Table Top Single (Top Side), Double (Top and Bottom Sides) Or higher
Table Top Type of Material of Finish / Lamination in Wooden Table Top Laminate, Veneer, Laminate on One Side and Veneer on Other Side Or higher
Table Top Thickness of Table Top (Tolerance ±5 mm) 25 mm, 36 mm
Table Top Availability of Table top edge Yes
Table Top Thickness of Table Top Edge (Tolerance ±5 mm) 25 mm
Table Top Table Top Edges Round
Table Top Edge Material (Hint: In case edge material is absent, select NA) PVC Edge Banding
Table Top Shape of Table Top (For Circle and Square, Length and Depth must be same) Rectangle
Table Top Length of Table Top (Tolerance ±50 mm) 1800 mm
Table Top Depth of Table Top (Tolerance ±20 mm) 900 mm
Table Top Height of Table Top Adjustable No
Table Top Standard Height of Work Top / Minimum Height of Height Adjustable Work Top (Tolerance ± 20 mm) 750 mm
Understructure Material Type of Table Understructure Wooden/Engineer Wood Understructure
Understructure Support Type of Table Understructure Gable
Understructure Material of Table Understructure Particle Board, MDF Board, Marine Ply, MR (Moisture Resistant) Ply, BWP Ply Or higher
Understructure Side of Lamination in Understructure Single Side (Top / Exterior), Both Sides Or higher
Understructure Type of Material of Lamination in Understructure Laminate, Veneer, Laminate on One side and Veneer on Other Side Or higher
Understructure Table Understructure Metal Legs Cross Section (Approx) NA
Understructure Thickness of Metal Legs Cross Section NA
Understructure Thickness of Wooden Leg / Gable (Tolerance ±2 mm) 25 mm
Understructure Availability of modesty panel Yes
Understructure Material Type of Modesty Panel Wooden/Engineered Wood
Understructure Material of Modesty Panel Particle Board
Understructure Side of Lamination in Modesty Panel Single Side, Double Sides Or higher
Understructure Type of Material of Lamination in Wooden Modesty Panel Laminate, Veneer, Laminate on One side and Veneer on Other Side Or higher
Understructure Length of Modesty Panel 1800 mm
Understructure Height of Modesty Panel from Table Top 400 mm
Understructure Thickness of Modesty Panel 18 mm (Wooden)
Understructure Design of Modesty Panel Solid (Uniform)
Pedestal Availability of Pedestal / Storage Unit Yes
Pedestal Type of Pedestal / Storage Unit Fixed (Storage unit attached to table)
Pedestal Positioning of Fixed Pedestal / Storage Unit Both Side
Pedestal Material of Pedestal / Storage Unit Wooden / Engineer Wood
Pedestal Number of closed storage compartments 3
Colour and Warranty Colour Family of Table Understructure Black
Colour and Warranty Warranty period (in number of months) 12, 24, 36, 48, 96 Or higher

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar modular table projects

4

Financial statements showing turnover and financial viability

5

EMD submission proof (₹38,000) via DD/online

6

OEM authorization letters for supply and warranty

7

Technical bid documents detailing table top & understructure specifications

8

Installation, commissioning, and after-sales service plan

Frequently Asked Questions

How to bid for Kota modular table tender in Rajasthan 2025?

Bidders must submit GST, PAN, and experience certificates, along with EMD ₹38,000. Provide OEM authorization and technical bid detailing table top, understructure, and modesty panel specs. Include installation plan, warranty terms (3 years), and service network proximity to Kota Division.

What documents are required for West Central Railway furniture bid in Kota?

Submit GST certificate, PAN, financial statements, prior similar project experience certificates, OEM authorizations, EMD proof, and detailed technical bid covering table top and understructure specifications, lamination, and edge details, plus installation and AMC plan.

What are the key technical specifications for modular tables in this tender?

Table Top: thickness ±5 mm, length ±50 mm, depth ±20 mm, edge lamination, height-adjustable top with min height tolerance ±20 mm. Understructure: metal legs cross section, lamination on understructure, modesty panel materials, storage pedestal details, and color family.

What are the delivery terms for Kota Division furniture supply?

Delivery is at multiple Kota Division locations per ATC, with installation and commissioning included. The option clause permits up to 25% quantity variation, and delivery timelines adjust from the last delivery order date with extended periods as calculated.

What is the warranty and post-sale service requirement for bidders?

A 3-year warranty is required from final acceptance or after installation. OEM warranty certificates must be provided at delivery. Service centers must be listed near consignee destinations, with defect rectification within 7 days and 0.5% weekly penalty for delays.

What is the EMD amount and payment considerations for this tender?

EMD is ₹38,000. Bidders must deposit via online or demand draft as per tender terms. GST will be reimbursed as actuals or at the applicable rate, whichever is lower, subject to quoted GST percentage.

Which organization and location is the tender targeted for?

Tender is issued by West Central Railway, Indian Railways, for Kota Division, Rajasthan. The procurement focuses on modular meeting tables with full supply, installation, testing, commissioning, and after-sales support at Kota-based sites.

How to ensure compliance with table top and understructure standards?

Provide detailed specifications: thickness, length, depth tolerances, edge materials, lamination, material types for understructure, and modesty panel design. Include material certifications, testing results, and photos or drawings demonstrating conformity to the listed tolerances.

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