GEM

Indian Army Laptop Procurement Tamil Nadu? LAPTOP Intel Core Ultra 7/5 with 1TB SSD 2025

Posted

22 Oct 2025, 12:24 pm

Deadline

05 Nov 2025, 12:00 pm

Location

NAINITAL , UTTARAKHAND

Progress

Issue22 Oct 2025, 12:24 pm
AwardPending
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Quantity

12

Category

Laptop intel Core Ultra 7 256V Processor 16 GB DDR 1 TB SSD Window 11 Home 64 Bit

Bid Type

Two Packet Bid

Categories 3

LAPTOP BAG WINDOW

Tender Overview

The Indian Army (Department of Military Affairs) invites bids for laptops featuring Intel Core Ultra 7 256V and Intel Core Ultra 5 125U configurations, each with 16 GB DDR4 RAM and 1 TB SSD, preloaded with Windows 11 Home 64‑bit. The package includes a Wireless Mouse, a compatible laptop bag, and a mouse pad. The tender contemplates potential quantity adjustments up to 25% of bid quantity during contract execution, with delivery timelines linked to the original delivery period and extended periods. Bidders must submit organization identity and data sheets, ensuring alignment with technical parameters. The opportunity is framed within the context of security policies and vendor compliance requirements.

Technical Specifications & Requirements

  • Product names referenced: Laptop with Intel Core Ultra 7 256V and Intel Core Ultra 5 125U configurations.
  • RAM/Storage: 16 GB DDR4 RAM, 1 TB SSD for both configurations.
  • OS: Windows 11 Home 64‑bit.
  • Accessories: Wireless Mouse, Compatible Laptop Bag, Mouse Pad.
  • Policy extras: IPv6 readiness per buyer terms; Data Sheet must match offered specs; Non‑Disclosure Agreement required; OEM/authorised distributor authorization when applicable; GST invoice and GST portal payment confirmation required; HDD non-return policy under warranty replacements.
  • Delivery/EMD: No explicit EMD amount published; quantity variation clause allows up to 25% adjustments; data sheet and vendor code creation terms apply.
  • Compliance: Data Sheet alignment with product specifications; data mismatch risks bid rejection; vendor must be able to demonstrate turnover criteria as per bid document.

Terms, Conditions & Eligibility

  • EMD/financial: Specific EMD amount not published; turnover requirement described as the bidder’s minimum average annual turnover over the last three financial years, as indicated in the bid document.
  • Documentation: PAN card, GSTIN, cancelled cheque, EFT mandate certified by bank, OEM authorization where applicable, NDA on bidder letterhead, and data sheet for offered products.
  • Compliance: IPv6 readiness, GST invoice upload (GST portal screenshot required) at invoice generation; non-return of faulty HDD per security policy; vendor code creation prerequisites.
  • Delivery: Option clause allows up to 25% quantity increase; delivery period aligned with original terms and extended time calculation; completion respecting extended delivery timelines.

Key Specifications

  • Product/service: Laptops with Intel Core Ultra 7 256V and Intel Core Ultra 5 125U variants

  • RAM/Storage: 16 GB DDR4 RAM, 1 TB SSD for each unit

  • Operating System: Windows 11 Home 64‑bit

  • Accessories: Wireless Mouse, Compatible Laptop Bag, Mouse Pad

  • Standards/Compliance: IPv6 readiness per buyer policy; data sheet must precisely reflect offered specs; NDA required

  • Documentation: PAN, GSTIN, Cancelled Cheque, EFT Mandate; OEM authorization when applicable

  • Installation/Delivery: Delivery terms tied to original delivery period with possible extension via option clause

  • Warranty/Support: Not explicitly specified; HDD non-return policy noted under security policy

Bidder Eligibility

  • Bidder must meet turnover criteria as specified in bid document

  • Bidder must provide OEM authorization when not directly manufacturing

  • Bidder must submit complete data sheets aligned to offered laptop configurations

  • Bidder must maintain IPv6 readiness for IT equipment

  • Bidder must comply with NDA and confidentiality requirements

Bill of Quantities (BOQ) 5 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Laptop intel Core Ultra 7 256V Processor 16 GB DDR 1 TB SSD Window 11 Home 64 Bit Laptop intel Core Ultra 7 256V Processor 16 GB DDR 1 TB SSD Window 11 Home 64 Bit 1 nos [email protected] 15
2 Laptop intel Core Ultra 5 125U Processor 16 GB DDR 1 TB SSD Window 11 Home Laptop intel Core Ultra 5 125U Processor 16 GB DDR 1 TB SSD Window 11 Home 2 nos [email protected] 15
3 Wireless Mouse Wireless Mouse 3 nos [email protected] 15
4 Compatible Bag for Laptop Compatible Bag for Laptop 3 nos [email protected] 15
5 Mouse Pad Mouse Pad 3 nos [email protected] 15

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Required Documents

1

PAN Card

2

GSTIN

3

Cancelled Cheque

4

EFT Mandate certified by Bank

5

Data Sheet of offered product(s)

6

Non-Disclosure Declaration Certificate on bidder letterhead

7

Manufacturer Authorization (OEM authorization) if bidding through distributors

8

GST invoice copy and GST portal payment confirmation screenshot

9

Any other vendor code creation documents as required by buyer

Frequently Asked Questions

How to bid for Indian Army laptop procurement with Intel Ultra configurations 2025

Bidders should prepare a complete Data Sheet aligned to the offered laptop specifications (16 GB RAM, 1 TB SSD, Windows 11 Home 64‑bit) and submit PAN, GSTIN, cancelled cheque, and an EFT Mandate. OEM authorization is required where applicable; NDA must be signed on the bidder’s letterhead. Ensure IPv6 readiness and GST invoice uploads on GeM.

What documents are required for laptop tender submission in Army procurement

Required documents include PAN Card, GSTIN, Cancelled Cheque, EFT Mandate certified by bank, Data Sheet matching offered specs, NDA on bidder letterhead, and OEM Authorization if bidding through distributors. Invoices must include GST portal payment confirmation and GST registration details for compliance.

What are the technical specifications for Intel Ultra 7 and Ultra 5 laptops

The tender specifies laptops with 16 GB DDR4 RAM and 1 TB SSD, powered by Intel Core Ultra 7 256V or Ultra 5 125U, preloaded with Windows 11 Home 64‑bit. Accessories include a Wireless Mouse, a Compatible Bag, and a Mouse Pad; ensure the Data Sheet matches these configurations.

When is delivery expected after order for Army IT equipment

Delivery timelines are governed by the original delivery period with an option to extend due to quantity adjustments up to 25%. Additional time calculation is proportional to increased quantity and original period, with a minimum extension of 30 days. Exact dates depend on contract award and order placement.

What is the required EMD or turnover for laptop procurement

EMD amount is not published in the provided data; bidders should consult the bid document for the exact EMD. The turnover criterion requires minimum average annual turnover over the last three financial years as indicated in the bid document, reflecting the procurement scale.

How to ensure Data Sheet compliance for Army laptop bids

Submit a Data Sheet that precisely matches the offered laptop specs: Intel Core Ultra 7/5, 16 GB RAM, 1 TB SSD, Windows 11 Home; any mismatch can lead to bid rejection. Cross-check SKU, model numbers, and warranty coverage with the OEM authorization if applicable.

What are the payment terms for Indian Army laptop supply contracts

Payment terms require GST-compliant invoicing uploaded on the GeM portal, with GST payment confirmation screenshot. While exact payment timelines are not stated here, bidders should verify the standard GeM payment terms in the contract and ensure EFT mandate details are complete for timely remittance.

What is the NDA requirement for Army laptop bids

A Non-Disclosure Declaration must be uploaded on the bidder’s letterhead, declaring confidentiality of contract details, specifications, plans, designs, samples, and related information during and after contract. Breach incurs legal action as per applicable rules; ensure NDA is properly signed and scanned.